IGF::OT::IGF C105006 - EPOXY FLOOR WALL REPAIRS, BLDG. 35 - JOHN DEDEIAN CHECKING THE STATUS OF INVOICES 1. VENDORS MAY CHECK THE STATUS OF THEIR INVOICE IN THE FOLLOWING WAYS: A. [email protected] (REGISTRATION IS REQUIRED) B. CALL THE CHIEF, ACCOUNTS PAYABLE SECTION, OFM (301) 496-6088 2. INVOICE INSTRUCTIONS 3. INSTRUCTIONS FOR SUBMITTING INVOICES BELONGING TO THE ORF, OFFICE OF ACQUISITIONS LOCATED IN BLDG 13, 2E48: 4. MAIL 1 COPY OF THE INVOICE WITH NO ATTACHMENTS TO: 5. NATIONAL INSTITUTES OF HEALTH, 6. OFFICE OF FINANCIAL MANAGEMENT, 7. COMMERCIAL ACCOUNTS, 8. 2115 EAST JEFFERSON STREET, ROOM 4B-432, MSC 8500, 9. BETHESDA, MD 20892-8500. A. NOTE: IT IS MANDATORY THAT YOU SEND IN THE ORIGINAL COPY OF YOUR INVOICE TO OFM, FAILURE TO DO SO WILL RESULT IN YOUR INVOICE NOT BEING PROCESSED. FOR INQUIRES REGARDING PAYMENT CALL: I. CHIEF, ACCOUNTS PAYABLE SECTION, OFM (301) 496-6088 10. PLEASE SCAN YOUR INVOICE ALONG WITH THE NECESSARY BACKUP DOCUMENTATION (NOT TO EXCEED 30MB) AS ONE SINGLE ATTACHMENT. 11. SAVE YOUR INVOICE ATTACHMENT IN THE FOLLOWING FORMAT: YOURVENDORNAME_INVOICE NUMBER (E.G., IF YOUR VENDOR NAME IS AE CONSTRUCTION INC. AND YOU ARE SUBMITTING INVOICE 123456, SAVE YOUR INVOICE ATTACHMENT AS 'AE CONSTRUCTION, INVOICE 123456') A. NOTE: PLEASE DO NOT USE SPECIAL CHARACTERS SUCH AS (#,$%*&!) WHEN SAVING YOUR ATTACHMENT. 12. SEND AN EMAIL WITH YOUR INVOICE ATTACHED (INVOICE AND ALL SUPPORTING BACKUP AS ONE ATTACHMENT) TO OUR INVOICE PROCESSING EMAIL DISTRIBUTION MAILBOX: [email protected] . IN THE SUBJECT LINE OF YOUR EMAIL, PLEASE USE THE SAME FORMAT `YOURVENDORNAME, INVOICE NUMBER. (E.G., AE CONSTRUCTION, INVOICE 12345) 13. YOU WILL RECEIVE AN AUTOMATED EMAIL REPLY CONFIRMING THAT OUR INVOICE PROCESSING RECEIVED YOUR INVOICE FOR PROCESSING. IF YOU DO NOT RECEIVE AN EMAIL NOTIFICATION WITHIN 24 HOURS, IT INDICATES THAT WE DID NOT RECEIVE YOUR INVOICE FOR PROCESSING. IN WHICH CASE DOUBLE CHECK (1) THAT YOUR EMAIL CONTAINED THE SCANNED ATTACHMENT OF YOUR INVOICE AND THAT (2) YOU SENT IT TO OUR INBOX AT [email protected] . ONLY RESEND AN INVOICE IF YOU HAVE NOT RECEIVED AN EMAIL CONFIRMATION WITHIN 24 HOURS. IF YOU HAVE ANY QUESTIONS OR CONCERNS PLEASE CALL THE INTAKE CENTER AT 301-402-0878.