Contact and place of performance
Joshua Rosa
Coleman, FL 33521
USA
SOURCES SOUGHT NOTICE / REQUEST FOR INFORMATION (RFI) . Mortuary Services – Federal Correctional Complex (FCC) Coleman Notice Type: Sources Sought / Market Research NAICS Code: 812210 – Funeral Homes and Funeral Services PSC Code: G001 – Social-Care of the Dead/Funeral 1). Description: This Sources Sought Notice / RFI is issued solely for market research purposes in accordance with FAR Part 10. The...
View morePreparation & Embalming: Perform arterial or sectional embalming (for autopsied cases), restorative work (derma-surgery, cosmetics), and dressing to ensure a lifelike appearance. Disposition Options: Local Burial: Coordination with FCC Coleman Supervisory Chaplain for ceremonies atcemeteries within a 50-mile radius. Shipment of Remains: Coordination of air, rail, or ground transport to the inmate’s place of conviction or legal residence within the US/Territories.
Cremation: Execution of cremation services upon written authorization and shipment of ashes via U.S. Mail (Certified). Caskets & Containers: Furnishing standard 20-gauge steel caskets, sealed caskets (for communicable diseases), and necessary outside shipping containers (air trays/wood boxes).
Documentation: Completion of death certificates, permits, and detailed shipping arrangements (flight numbers, airway bills, etc.).
3. Purpose: Identify vendors with the facility capacity to perform postmortem examinations and body preparation. Assess industry capability to meet the strict 2-hour response window. Obtain Rough Order of Magnitude (ROM) pricing for specific service line items (Embalming, Caskets, Mileage, etc.). Evaluate vendor proximity to FCC Coleman to ensure logistical feasibility for local burials.
4. Requested Information Company Information: Legal name, UEI number, and business size status. Proof of valid Florida Funeral Director/Embalmer licensing. Relevant Experience Demonstrate experience with government or institutional contracts. Describe your facility’s capability to host postmortem examinations if requested by the coroner. Operational Approach Describe your fleet capability for transport (suitable closed conveyances). Confirm your ability to meet the 2-hour pickup requirement 24/7.Describe your process for coordinating with receiving funeral homes and government CORs.
5. Cost Estimate Information (ROM) : Vendors are encouraged to provide non-binding, high-level pricing for the following: Professional Services: Pickup, embalming (Normal vs. Autopsied), and restorative art. Caskets: Standard 20-gauge steel and Sealed/Specialty caskets. Transportation: Flat rate for local burial vs. mileage rate for long-distance ground transport. Cremation: All-inclusive rate including the urn/container and certified shipping.
6. Industry Feedback the Government welcomes feedback regarding:The feasibility of the 2-hour response requirement. Standard industry lead times for obtaining death certificates and transport permits in Florida. Common cost drivers for shipping remains via air freight in the current market.
The Federal Prison System, Bureau of Prisons, is conducting market research to identify qualified vendors capable of providing comprehensive mortuary and funeral services for deceased inmates at the Federal Correctional Complex (FCC) Coleman in Florida. This Sources Sought notice, assigned solicitation number 15b302999999999, seeks information from firms that can perform professional care, preparation, and disposition of remains in accordance with Florida State Law and agency policy. The scope involves services for multiple correctional institutions and local community hospitals, including a requirement to pick up remains within two hours of notification.
Specific requirements include arterial or sectional embalming, restorative work, dressing, and various disposition options such as local burial within a 50-mile radius, cremation, or shipment of remains to a legal residence or place of conviction. Contractors must provide standard 20-gauge or sealed steel caskets, shipping containers, and all necessary documentation including death certificates and transport permits. The agency is utilizing this request to assess facility capacity for postmortem examinations, evaluate the feasibility of the two-hour response window, and obtain rough order of magnitude pricing for professional services, transportation, and caskets.
The project is classified under NAICS 812210 for Funeral Homes and Funeral Services and PSC G001 for Social-Care of Remains and/or Funeral. There is currently no set-aside (NONE/NONE) assigned to this procurement. Responses are due by June 5, 2026, and the primary point of contact is Joshua Rosa. Documentation for this notice includes a Sources Sought PDF and a draft Statement of Work, both updated on May 28, 2026. All services will be performed in Coleman, Florida.
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