Truck Fueling Station Modification at USCG Air Station Miami

571-607-8108

2. Description of Work

This is a combined synopsis/solicitation for construction services prepared in accordance with FAR Part 36 and FAR Part 13. The U.S. Government intends to award a firm-fixed-price contract based on the lowest price technically acceptable (LPTA) or best value tradeoff method.

Scope of Work:

General:

The Coast Guard AIRSTA Miami fuel pits were taken offline after a leak was discovered in the underground supply lines servicing the fueling stations. As a result, Air Station Miami no longer has organic fueling capabilities. By utilizing the components of the current truck refueling station and re-installing them at a modified offloading module upstream of the supply line cutoff, Air Station Miami will be able to conduct truck refueling operations. This install will ensure the truck fueling station is compliant with Coast Guard fueling policies with the addition of a flow meter & Deadman switch.

1. DESCRIPTION OF WORK

1. 1. SCOPE OF WORK:
      1. Provide all equipment, materials, tools, and labor to perform scope of work.
         1. All equipment and materials from the current truck fueling station will be utilized for the project to include trough, load hose/swivel, some piping and instrumentation.
         2. Procure necessary pipe, fittings, structural steel, gaskets and stud bolt fasteners.
      2. Provide JSA and SWP.
      3. Uninstall existing piping and equipment from current truck fueling station.
      4. Install blind flange on existing 4” isolation valve.
      5. Prep, form and pour two (2) equipment pad foundations at the new truck fueling station utilizing existing concrete pad for embedment and mounting.
      6. Fabricate and install two (2) new pipe supports & equipment stands to accommodate equipment, piping and instrumentation relocation.
      7. Perform LOTO and isolate load rack line, assist with drain down of line as necessary.
      8. Fabricate one (1) 4” SS spool piece to accommodate directional change of piping to ensure alignment of current equipment being reutilized.
      9. Install current load position equipment to new truck fueling station.
      10. Conduct system check. Ensure system restoration, purging and functionality of reinstalled equipment.
      11. Clean up work area.

Location of Project: U.S. Coast Guard Air Station Miami

14750 NW 44th CT

Opa Locka, FL 33054

Examination of Site: It is HIGHLY ENCOURAGED that bidders carefully inspect the

workplace and verify all work necessary to complete job. Prospective bidders arrange for a tour

of the job site by calling the point of contact, LT Thomas Jones at 305-619-0573 or via email [email protected]

at least 3 working days in advance.

Site Visit Highly Recommended but not Mandatory *************** Wednesday April 01, 2026 at 10:00AM EST*****************

Site Visit Coordinator is LT Thomas M. Jones           Email: [email protected]            Phone: 305-619-0573

1. Continuity of Facilities Operation:

Schedule work to minimize interference with the facility operations and during the normal

operating hours of 7:00 am to 3:00 pm Monday through Friday, excluding federal holidays. Work

may be conducted during other hours if approved in advance by coordinating with the facility

Point of Contacts (POC) listed below.

2. Notification of Start and Completion of Work:

The Contractor shall provide a simple and general schedule of work. For example, “Begin work

at ____ on _______. Work is expected to last __ days and be complete on _______.”

3. Coast Guard Points of Contact:

The Contractor shall coordinate with the following personnel to arrange access the facility.

POC’s are listed in order of preference.

Name Email / notes Phone Number

LT Thomas M. Jones, Email: [email protected]     Phone: 305-619-0573

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4. Recycling and Disposal of Refuse:

Minor refuse and waste materials resulting from operations may be disposed of at Air Station Miami.

All disposals shall be done in accordance with federal, state, and local

laws and regulations. No Hazardous Waste or bulk waste may be disposed of in Air Station

Miami dumpsters.

5. Safety:

During the execution of this contract, the Contractor shall conform to the rules and regulations as

set forth by OSHA State and Federal regulations. Immediate notification to the Contracting

Officer’s Representative of lost time due to accidents is required. Provide two copies of

Workman’s compensation accident reports by noon of the day following the accident. The Coast

Guard reserves the right to bar any workers or supervisors from the premises should they be

documented as violating set safety standards and regulations.

6. Inspection:

The Contracting Officer’s Representative has the right to reject defective workmanship or

materials or work not performed as per the contract specifications.

7. Operations and Storage:

The Coast Guard has no responsibility for receipt, storage, or protection of contractor’s

materials. The Coast Guard will not accept shipments, and no materials may be stored on site

by the contractor. The contractor is responsible for the protection of existing structures and utilities

and vegetation. Any damage shall be repaired at the contractor’s expense.

8. Utilities:

Contractors are authorized to use Air Station Miami power and water while conducting the

work efforts outlined in this document. Any other use of power is not authorized. The unit POC’s

listed above will designate available utility connection points if necessary.

9. General Regulations while onboard Air Station Miami.

1. Daily colors and the raising/lowering of the American flag will take place every morning

at 0800 and every evening at sunset. All personnel on Base will face the main flagpole &

maintain silence and all vehicles & equipment will halt during these brief events.

2. Traffic Regulations:

a. 10 mph speed limit

b. No use of cell phones is permitted while driving vehicles or operating heavy

machinery.

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c. All personnel shall obey all marked traffic signals including stop signs &

stoplights.

5. Notice shall be given to the Coast Guard’s representative 1 week in advance of any

planned outages, including any pool closure and expected duration.

6. Contractors are welcome to utilize the restrooms in the area they are currently working in

providing they are clean and do not track mud, dirt or any other debris into the

restrooms.

7. No personnel other than the Contracting Officer has the authority to alter the terms of any

contract or to issue any change orders. Accordingly, the contractor shall not complete

any work that would incur additional costs to the government without written approval

from the Contracting Officer.

10. SECURITY REQUIREMENTS:

1. The contractor shall provide a consolidated list of all contractor personnel who will be

working on Air Station Miami at least 2 days prior to work. This is for

routine/ standard background checks of all personnel entering the base. Information

required is full name, date of birth, and last 4 digits only of Social Security Number.

2. Only American citizens and permanent resident aliens are allowed onboard Air Station

Miami Facilities. Absolutely no foreign nationals are permitted on the premises.

Appropriate identification shall be provided at the front gate to attain base entry.

3. All contractor vehicles, equipment and gear onboard Coast Guard properties are subject

to search, at all times. Additionally, at all times due to security and operational needs, the

contractor is subject to orders to evacuate the property at any time.

4. Absolutely no firearms or weapons of any kind are allowed onboard Air Station Miami.

5. The contractor and subcontractor personnel shall wear company identification and

always carry photo identification on their person. Personnel shall not stray from the

immediate area of work nor direct avenues of ingress and egress unless authorized in

advance.

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Contractor shall be responsible for the removal of all trash and debris from project area off site

upon completion.

All work must be approved by the Contracting Officer’s Representative.

Warranty:

The Contractor warrants that all workmanship shall be free from defects for a period of one years

from the date of substantial completion.

12. ACCEPTANCE OF WORK:

When the contractor has completed all work, they shall notify the Coast Guard (COR) for a final

inspection with least a 24-hour notice. If there are any project discrepancies noted, they shall be

corrected within 5 business days of discovery. The work will be accepted as complete upon

verified correction of any/ all noted discrepancies. After work acceptance, the contractor shall

submit final invoice to the Coast Guard as directed by the COR.

Magnitude of Construction:

Not to exceed $47.5K

3. Submission Details

Proposals Due By: Monday April 13, 2026/11AM EST

Submission Method: [Email [email protected] or Mailed Bids]

Technical Proposal (demonstrating capability and experience).

Price Proposal (detailed cost breakdown).

Past Performance References will be reviewed

 Evaluation Criteria

Award will be made based on [Lowest Price Technically Acceptable (LPTA) / Best Value] criteria. Proposals will be evaluated on:

1. Technical Acceptability – Demonstrated experience in similar projects.

2. Past Performance – Positive references from previous construction work.

3. Price Reasonableness – Competitive pricing aligned with market rates.

6. Contract Terms and Conditions

This procurement is subject to the following:

Davis-Bacon Act Compliance: Wage Rates FL20260215 Revised on 01/02/2026

FAR Clauses 52.236-2 (Differing Site Conditions), 52.236-3 (Site Investigation), 52.236-5 (Material and Workmanship), 52.236-7 (Permits and Responsibilities).

Other federal, state, and local regulations governing construction contracts.

7. Inquiries

*****All questions regarding this solicitation must be submitted in writing to LT Thomas M. Jones no later than Friday April 10, 2026 COB.*********

Issued By:

Contracting Officer Mr. Mehdi Bouayad

United States Coast Guard

8. Additional Clauses and Provisions

8.1 Safety and Health Requirements

The contractor shall comply with:

• Occupational Safety and Health Administration (OSHA) Standards (29 CFR 1926) for construction safety.
• U.S. Army Corps of Engineers Safety Manual EM 385-1-1, if applicable.
• Submission of a Site-Specific Safety Plan (SSSP) within [X] days after award.
• Implementation of Personal Protective Equipment (PPE) and safety measures for workers on-site.

8.2 Environmental and Sustainability Requirements

• The contractor shall comply with National Environmental Policy Act (NEPA) and all EPA regulations.
• Use of environmentally preferable products and materials in accordance with FAR 23.1 (Sustainable Acquisition Policy).
• Proper disposal and handling of hazardous materials per Resource Conservation and Recovery Act (RCRA).
• Stormwater Pollution Prevention Plan (SWPPP) implementation (if applicable).

8.3 Compliance with the Davis-Bacon Act

For contracts over $2,000, the contractor shall comply with the Davis-Bacon Act (40 U.S.C. 3141–3148):

• Submit certified payroll reports weekly.
• Pay laborers and mechanics at least the prevailing wage rates specified in the wage determination.

8.4 Delays and Liquidated Damages

• If the contractor fails to complete work by the agreed deadline, the Government may impose liquidated damages of $[X] per calendar day of delay.
• Delays due to unforeseen conditions (e.g., weather, force majeure) must be reported within 24 hours and documented.

8.5 Subcontracting Limitations

• In accordance with FAR 52.219-14, at least 15% of the contract value must be performed by the prime contractor (for general construction).
• Subcontractors must be pre-approved, and the prime contractor remains liable for their compliance.

8.6 Material and Workmanship Standards

• All materials shall conform to industry standards (ASTM, ANSI, etc.) and be subject to Government inspection.
• The Government reserves the right to reject defective work and require rework at contractor’s expense.

8.7 Bonding and Insurance Requirements

• For contracts over $150,000, performance and payment bonds are required per FAR 28.102-1.
• Contractors shall maintain liability insurance in the following amounts:
  • General Liability: $1,000,000 per occurrence.
  • Workers’ Compensation: As required by state law.
  • Automobile Liability: $500,000 per accident.

8.8 Inspection and Acceptance

• Work will be inspected by the Contracting Officer’s Representative (COR).
• The Government reserves the right to reject non-conforming work and withhold payment until deficiencies are corrected.

8.9 Buy American Act Compliance

• Materials must comply with the Buy American Act (FAR 52.225-9) unless an exemption is approved.

8.10 Dispute Resolution and Claims

• Disputes shall be handled per FAR 52.233-1 (Disputes Clause).
• The contractor must attempt to resolve disputes through negotiation before escalating to formal claims.