Maintenance of Family Housing Quarters, USAG Ansbach, Germany

Summary of Changes - 0004 (17 January 2025) The purpose of this amendment is: a. To amend section A to incorporate additional questions and answers (questions 5 thru 10 below). b. The bid opening date and time of the solicitation remain unchanged: 23 January 2025, 14:00 hours CET. c. This amendment is subject to clause FAR 52.214-7 Late Submissions, Modifications, and Withdrawals of Bids (Nov 1999). Summary of Changes - 0003 (03 January 2025): The purpose of this amendment is: a. To amend Sections A and L to add adjust the date of the site visit. The site visit shall occur on 08 January 2025 at 1030. b. To amend Sections A and L to adjust the deadline for Questions from vendors. The new question deadline shall be 10 January 2025, 1400 CET. c. The bid opening date and time of the solicitation remain unchanged: 23 January 2025, 14:00 hours CET. d. This amendment is subject to clause FAR 52.214-7 Late Submissions, Modifications, and Withdrawals of Bids (Nov 1999). --------------------------------------------------- Summary of Changes - 0002 (19 Dec 2024): a. To respond to questions received during the stated period that concluded on 18 December 2024, 1400 CET. Q1: Could you organize a site visit appointment? A1: Yes, the site visit shall occur on 09 January 2025 at 1030. For more information about the site visit, please reference Sections A and L. Q2: Since most Germany companies do not work between Christmas and January 6th, could you rethink your offer deadline? A2: Yes, the deadline for the Solicitation has been extended from 09 January 2025 to 23 January 2025. Q3: Does the hard copy documents need to be submitted via mail earlier than the deadline or if we have to bring them at the Bid Opening on the time states? A3: If you plan to attend the bid opening on 23 January at 14:00 Local Time, you can bring your offer with you. There is no requirement to have the documents earlier so long as we have them in our possession no later than the date and time stated. Q4: I cannot find the quantities for the new items 003BQ & 006AA. Would you please tell me where I can find them in today's amendment. A4: Attachment II of the solicitation is the price schedule which contains all the quantities of the specification items, including 003BQ and 006AA. The amendment 0001 only provides the missing specification items for the two items in question, but the input blocks for both were already in the original price schedule. Q5: Will the contractor be provided with a dedicated area to keep their equipment and supplies? If yes, could you please provide more details? A5: The contractor will be provided with a storage room in one of the AFH buildings. However, he should also ensure that easily flammable materials such as paints, varnishes and the like are stored in a suitable metal cabinet and that it is also lockable. Q6: If not, will the contractor be permitted to mobilize their own containerized storage facility onsite? A6: Due to several logistical challenges, the contractor will be provided with a storage room. Q7: Will the contractor be given a working schedule per task order or must the contractor provide their working schedule? A7: Each task order will specify the performance requirements in terms of the start date and required completion date and number of days to complete specific tasks. Construction schedules do not apply to this acquisition but the contractor will be responsible to complete required within the specified performance period. Q8: Will the contractor be able to choose the days (exact dates) of performance within a certain USG-provided timeframe? A8: Work shall be completed within the timeframe established in each task order. Specific days shall be coordinated with the COR in advance. Q9: Will the contractor be able to choose the hours of performance within the selected days of performance? A9: Specific hours of performance shall be coordinated with the COR in advance and must be compliant with the section 18 of the General Preamble which establishes specific days and times for contractors to have access to the installation and working hours. Q10: In case, for example, 5 apartments are required to be cleaned per day, will the contractor be permitted to clean them with 1 crew one after the other, or must the contractor clean them with 5 crews simultaneously? A10: This is the responsibility of the contractor as there must always be enough personnel present on site to carry out the tasks set in each task order and comply with all requirements such as timeliness of task completion. b. To amend Sections A and L to add information about the site visit. The site visit shall occur on 09 January 2025 at 1030. c. To amend the solicitation closing date from 09 January 2025 to 23 January 2025. d. To amend the Contract/Delivery Period from 15 February 2025 - 14 February 2030 to 05 March 2025 - 04 March 2030. e. This amendment is subject to clause FAR 52.214-7 Late Submissions, Modifications, and Withdrawals of Bids (Nov 1999). ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Summary of Changes - 0001 (16 Dec 2024): a. Added specification items 003BQ and 006AA. Therefore, the current specification dated 24 June 2024 is replaced by revised specification dated 16 December 2024 (see 01_1 Addendum-Items for change). b. Amended Section J of the solicitation to correct the date of the specification from 24 June 2024 is replaced by revised specification dated 16 December 2024. c. Amended Sections A and L to add the instructional verbiage regarding the deadline for Questions from vendors. Both Sections are amended to add the following narrative: Questions may be submitted to the Contracting Officer/Specialist at e-mail addresses: [email protected] and [email protected] until 18 December 2024, 1400 CET. All questions will be consolidated and forwarded to the requiring activity for action. Once the answers are received from the requiring activity, an amendment will be issued. d. The bid opening date and time of the solicitation remain unchanged: 09 January 2025, 14:00 hours CET. e. This amendment is subject to clause FAR 52.214-7 Late Submissions, Modifications, and Withdrawals of Bids (Nov 1999). ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Attached solicitation W912PB25BA8002 is forwarded for your information. IMPORTANT INFORMATION / ATTENTION: 1. Please be informed that you are required to submit as part of your bid a copy of the company's registration or authorization to conduct business in Germany. For further information also see Section L of the attached solicitation. (Als Teil Ihres Angebots MUSS eine Kopie des Handelsregisterauszugs oder eine Genehmigung, dass Ihr Unternehmen Geschaefte in Deutschland betreiben darf, mitgeschickt werden. Fuer weitere Informationen siehe auch Abschnitt L der beigefuegten Ausschreibung) 2. You are further REQUIRED to submit the Price Schedules A through E on a CD-Rom. (Weiterhin muessen die Price Schedules A-E auf einer CD-Rom mitgeschickt werden). 3. Please ensure that ALL 5 years include unit prices with ONLY 2 DIGITs behind the decimal place to avoid rounding errors. Also check the "internal background" values of your system. (Bitte achten Sie unbedingt darauf, dass die Einheitspreise ALLER Jahre NICHT MEHR ALS 2 STELLEN nach dem Komma beinhalten um Rundungsfehler zu vermeiden. Ueberpruefen Sie auch was im "Hintergrund" ablaeuft.) 4. IMPORTANT NOTICE: We would like to make you aware of the inclusion of the clauses FAR 52.229-12 in Section I and FAR 52.229-11 in Section K in this solicitation and the requirement to submit Form W-14 with the offer. The clauses concern the imposition of a 2% Federal excise tax withholding on payment request. Additional information is provided in the attached documents: Notice to 52.229-11+52.229-12+W-14, W-14 Form, W-14 Form-SAMPLE with fill-ins. (WICHTIGE MITTEILUNG: Wir moechten Sie hiermit auf die Aufnahme der Klauseln FAR 52.229-12 in Sektion I und FAR 52.229-11 in Sektion K in dieser Ausschreibung, sowie auf die Anforderung, das Formular W-14 zusammen mit dem Angebot einzureichen, aufmerksam machen. Diese Klauseln betreffen die Erhebung einer Bundesverbrauchssteuer in Hoehe von 2 % auf alle sich daraus ergebenden Zahlungsantraege. Weitere Informationen sind in den beigefgten Dokumenten enthalten: Notice to 52.229-11+52.229-12+W-14, W-14 Form, W-14 Form-SAMPLE with fill-ins). 5. Section K of the solicitation includes provisions, which must be completed. If you have any questions, please contact me. (Abschnitt K der Ausschreibung beinhaltet Klauseln, welche ausgefuellt werden muessen. Wenn Sie Fragen haben, bitte setzen Sie sich mit mir in Verbindung). 6. PLEASE CONFIRM RECEIPT OF THE SOLICITATION. (Bitte bestaetigen Sie den Erhalt der Ausschreibung)