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Training and migration of data into existing LORENZ docuBridge license agreement
Contact and place of performance
Dana Monroe
Rockville, MD 20852
USA
Pre-Solicitation Notice – Notice of Intent to award on a Sole Source Basis Title: Notice of Intent to Award a Sole Source for training and migration of data into an existing LORENZ docuBridge license agreement Notice Number: PCA-NIAID-04840 Agency: Department of Health and Human Services, National Institutes of Health (NIH), National Institute of Allergy and Infectious Diseases (NIAID) Contracting Office:...
View moreRequirement Details:
The Biomedical Advanced Research and Development Authority (BARDA) has a bona-fide need to use NIAID’s Software-as-a-Service (SaaS) services for NIAID’s LORENZ docuBridge system to facilitate and support BARDA’s lifecycle management of all BARDA-sponsored regulatory application submissions to the U.S. Food and Drug Administration (FDA). NIAID provides and supports software and information technology (IT) infrastructure resources for Institutes and Centers across the NIH and other Department of Health and Human Services Operating/Staff Divisions. NIAID offers SaaS using NIAID’s resources, including application hosting, database, storage, backups, and related services. NIAID’s electronic Common Technical Document (eCTD) LORENZ docuBridge system is built using commercial off-the-shelf software provided by LORENZ Life Sciences Group. If this request is not approved, BARDA will not be able to fulfill its responsibility to submit regulatory filings to the FDA. BARDA will need to duplicate the cost and effort of establishing its own eCTD software.
The migration period will begin immediately upon submission of the award and must be completed no later than September 29, 2026.
Justification for Sole Source:
LORENZ is the manufacturer of the docuBridge software and user license, and the only source capable of providing the required services for the following reasons:
Proprietary Technology: The docuBridge software is a proprietary program owned and developed exclusively by LORENZ. docuBridge is an eCTD (electronic common technical document) publishing tool that has been specifically approved by HHS for use as the standard format for submission of pharmaceutical applications to regulatory agencies like the U.S. Food and Drug Administration (FDA). No other vendor is licensed to sell, distribute, or provide mandatory software upgrades for this system, nor are they able to perform the migration of data and training as associated with this proprietary software.
Continuity of Service and Patient Data: The existing LORENZ docuBridge software was purchased by NIAID several years ago and provides and supports software and IT infrastructure resources for Institutes and Centers across NIH and other Department of Health and Human Services Operating/Staff Divisions, including the NIH Clinical Center. Allowing BARDA to access the existing system supported by NIAID will facilitate and support all BARDA-sponsored regulatory application submissions to the FDA. In order to gain access to the NIAID docuBridge system, LORENZ must be the facilitator to import data and train on the existing system.
Avoidance of Unacceptable Risk and Cost: If this request is not approved, BARDA will not be able to fulfill its responsibility to submit regulatory filings to the FDA. BARDA will need to duplicate the cost and effort of establishing its own eCTD software. Continued service with the incumbent provider is the only method to avoid these risks and share in the cost, therefore avoiding unnecessary government expense.
This is a Notice of Intent, not a request for quotation (RFQ). A solicitation document will not be issued, and quotations will not be requested. This notice is not a request for competitive quotes. However, all responsible sources who believe they can meet the requirement as stated herein may submit a capability statement, proposal, or quotation which shall be considered by the agency. A determination by the Government not to compete this proposed contract action based upon responses to this notice is solely within the discretion of the Government.
Submission Instructions:
Interested parties must identify their interest and capability to respond to this requirement by the response date. All responses should be submitted electronically to the primary point of contact listed below. The response should include sufficient technical information to allow for a Government review and determination of capability.
Primary Point of Contact:
Dana Monroe
Contract Specialist
Office of Mission Acquisition Solutions (OMAS)
Office of Acquisitions (OA) | Assistant Secretary for Financial Resources (ASFR)
U.S. Department of Health and Human Services
12.201-1, Simplified procedures
12.205 Solicitation provisions and contract clauses.
41 USC 1901: Simplified acquisition procedures
52.212-1, Instructions to Offerors—Commercial Products and Commercial Services
17.203 Solicitation provisions and contract clauses.
The Department of Health and Human Services, National Institutes of Health (NIH), National Institute of Allergy and Infectious Diseases (NIAID) issued this pre-solicitation notice of intent to award a sole source, firm-fixed-price purchase order to LORENZ International LLC. The requirement is for a one-time service to import data and provide associated training to the Biomedical Advanced Research and Development Authority (BARDA) to facilitate their migration into the existing NIAID-owned LORENZ docuBridge license agreement. This migration allows BARDA to utilize NIAID’s Software-as-a-Service infrastructure for the lifecycle management of regulatory application submissions to the U.S. Food and Drug Administration. The performance of these services will take place in Rockville, Maryland, with a migration period starting immediately upon award and concluding no later than September 29, 2026.
This procurement is classified under NAICS 513210 Software Publishers and PSC L069 Technical Representative- Training Aids and Devices. The agency has designated the set-aside as Not Applicable (Sole Source) because LORENZ International LLC is the sole manufacturer and developer of the proprietary docuBridge software. As the proprietary owner, LORENZ is the only source capable of performing the data migration and mandatory software training necessary for BARDA to access the existing electronic Common Technical Document system. This approach is intended to avoid the duplicative costs and administrative risks associated with BARDA establishing a separate software environment.
The solicitation number for this action is PCA-NIAID-04840, managed by the Office of the Assistant Secretary for Financial Resources. Although the government does not intend to compete this action, responsible sources may submit capability statements or proposals for consideration by the response deadline of May 4, 2026, at 1:00 PM MST. All submissions must include sufficient technical information to demonstrate the provider's ability to meet the requirement and should be directed to the primary point of contact, Dana Monroe.
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