USAFA Farish Recreation Area Summer Caretaker Services

Period of Performance (PoP)
The contract will be for one Base Year with the possibility of two (2) one-year Option Years.
     • Base Year PoP: 1 May 2026 – 18 October 2026
     • Option Year 1 PoP: 1 May 2027 – 17 October 2027
     • Option Year 2 PoP: 1 May 2028 – 15 October 2028

Government-Furnished Property and Support
The Government will provide one (1) RV site (50-foot pad) with water, sewage, and electrical hookups at no cost to the contractor for the duration of the contract, as well as other support outlined in Section 5.2 of the performance work statement (PWS).

Contractor-Furnished Property
The contractor will provide, at their own expense, a suitable mobile home or Recreational Vehicle (RV) for living, a personal vehicle, and liability insurance as detailed in Section 2.2 of the PWS.

PART 2 - INSTRUCTIONS TO OFFERORS

Quote Submission

All quotes must be submitted electronically to: [email protected]
Quotes are due by 3:00 p.m. MDT on April 13, 2026.
Late quotes may not be considered.

Any questions regarding this RFQ must be submitted electronically to: [email protected] no later than 7 April 2026 at 3:00 p.m. MDT.

Quote Package
Offerors shall submit a complete quote package consisting of three (3) parts:
Factor 1- Technical, Factor 2 - Past Performance, and Factor 3 - Price.

Factor 1 – Technical: 
Offerors will ensure their submissions in this part do not contain any pricing information. 

1. Technical Subfactor 1:  Questionnaire
   Provide a written response (not to exceed 2 pages) to the questions listed below. Your responses should demonstrate your understanding of the PWS and your proposed approach to the work.

• Question 1: 
  Describe your step-by-step process for handling an after-hours guest disturbance, such as a noise complaint. Explain how you would balance providing good customer service with the need to enforce facility rules.
   
• Question 2: 
  Describe what a typical security and surveillance round of the Farish Recreation Area would entail for you. What specific things would you be looking for to ensure the safety and security of the guests and facilities?

       2. Technical Subfactor 2:  Resume
            Provide a resume detailing your experience, particularly as it relates to the PWS.

Factor 2 - Past Performance:

1. Provide information for up to three (3) contracts for similar services completed within the last 10 years.
    
2. For each reference, include:
   • Name of the facility/company
   • Period of performance
   • Brief description of the work performed
   • A point of contact with their current phone number and email address.

Factor 3 – Price: 
Offerors shall complete the pricing schedule at Attachment 2 - Pricing Schedule Worksheet. The quoted price should be a firm-fixed-price for the base year and each option year. Prices must be rounded to the nearest whole number.

PART 3 - EVALUATION FACTORS FOR AWARD

Award Basis
The Government intends to award a firm-fixed-price contract to the responsible offeror whose quote, conforming to the solicitation, is determined to provide the best value to the Government.

Evaluation Method: Comparative Evaluation
By submission of its quote, the offeror agrees to all solicitation requirements, including terms and conditions and technical requirements. Failure to adhere to all solicitation requirements may result in an offer being determined unacceptable and ineligible for further evaluation. The evaluation process follows:

The Government may perform a comparative evaluation of quotes (comparing vendors to each other) to select the contractor that is best suited and provides the best value, considering the evaluation factors in this solicitation. The Government reserves the right to award to a higher-priced offeror if it is determined that the additional technical merit or superior past performance of that quote outweighs the price difference.

Step 1:  Upon receipt of quotes, the Government will evaluate each vendor, factor by factor, and document the noteworthy observations for each vendor for the non-price factor(s).

Step 2:  After evaluating all quotes for one factor, the Government will determine which quote to be the most advantageous

Step 3:  The Government will continue evaluating the remaining non-price factors repeating steps 1 and 2 above.

Step 4:  Lastly, the Government will perform a tradeoff of all factors, to include price, to select the overall best value to the Government.