GSA Fleet Lease Vehicle Auction & Marshalling Services - Bismark, ND
Contact and place of performance
Allison Wiede-Brown
ND 58501
USA
REQUEST FOR INFORMATION: GSA Fleet Lease Vehicle Auction & Marshalling Services 1.0 Description The General Services Administration (GSA) Office of Fleet Management (GSA Fleet) has a requirement to acquire contractor support for vehicle auction and marshalling services or marshalling only services for Government vehicles. Services are required in the Bismark, ND area. Auction and marshalling site tasks include, b...
View moreMarshalling only site tasks include, but are not limited to:
Place of Performance
The General Services Administration (GSA) Office of Fleet Management (GSA Fleet) has a requirement to acquire contractor support for vehicle auction and marshalling services or marshalling only services for Government vehicles. Services are required in the Bismark, ND.
Interested parties must be located no more than 50 miles from the Bismark, ND area.
Period of Performance
On or about October 1, 2026 – September 30, 2030 (Base plus 3 option years)
2.0 Background
GSA Fleet provides a full-service fleet management program providing transportation solutions to partner agencies worldwide across the U.S. Federal government. It maintains a diverse fleet of over 227,000 vehicles, including light, medium, and heavy-duty vehicles, to include sedans, SUVs, vans, trucks, buses, ambulances, and law enforcement vehicles. Vehicles range from gasoline and diesel fueled vehicles to alternative fuel vehicles (AFVs), such as electric vehicles (EVs) to low-speed electric vehicles (LSEV’s) and non-powered vehicles and trailers.
Nationally, GSA Fleet orders and receives on average 30,000+ vehicles from suppliers annually. As GSA Fleet is responsible for the disposition of its vehicles, it then remarkets and sells the used vehicles across the United States and its territories, Japan, and Europe. Its vehicles are sold under the exchange/sale authority of 41 CFR 102-39. This authority aims to expedite the disposal process and maximize proceeds in the most cost-effective manner to the U.S. taxpayer.
To achieve this objective, GSA Fleet currently sells its used vehicles via live and online auctions worldwide, leveraging its contracts with commercial vendors to carry out all auction-related services. These auctions must adhere to all legal and regulatory requirements. They must also be open to the general public and provide an equal opportunity for individuals, businesses, government entities, and other organizations to take part in a zero-fee, fully open, and competitive sales process. To facilitate this process, GSA Fleet employs its vehicle remarketing specialists, who are warranted sales contracting officers (SCOs) and experts in the sales of its vehicles, to work with its vendors to approve repairs, pricing, as well as carry out and approve each sale to maximize net proceeds.
As the used vehicle marketspace continues to evolve, GSA Fleet seeks to better align its current sales model with industry and is seeking industry to provide their best practices, strategies, platforms, and expertise to modernize and streamline GSA’s public vehicle sales model in the most cost-effective manner possible. GSA Fleet welcomes exploring new sales pathways, including retail sales, as options to broaden its market presence, expand public participation in its sales, and increase overall net proceeds. Given the increase in the number of electric vehicles in the Federal fleet, GSA aims to especially leverage vendor expertise in this critical area. It also hopes to expand its geographic footprint in locations where it currently does not have coverage or expertise.
3.0 Responses
3.1 Responses: Interested parties are required to respond to this RFI with submissions in a Microsoft Word (.doc or .docx) compatible format and/or .pdf format. Respondents are requested to provide the information in paragraph 3.3. Respondents may provide supporting documentation along with their submissions. Responses shall be limited to no more than 15 pages for the entire submission (including company information, answers to technical questions, supporting documentation, etc.).
Please follow the directions below for developing and submitting a response to this RFI.
Page Maximum - 15
Font - Calibri, Arial or Times New Roman
Font Size - 11
Line Spacing - single
3.2 Proprietary information, if any, should be minimized and MUST BE CLEARLY MARKED. To aid the Government, please segregate proprietary information. Please be advised that all submissions become government property and will not be returned. In addition to government employees, government support contractors may review and evaluate the whitepaper submission(s). If this is a concern for your company, please address it in the list of questions due to the government as noted in paragraph 5.0.
3.3 Company Information. The response should provide the following information:
3.3.1 Contact Information: Company name, mailing address, overnight delivery address (if different from mailing address), phone number, and email of designated point of contact.
3.3.2 Is the company registered within the System for Award Management - SAM.gov? (Y/N) If yes, what is your SAM Unique Entity Identifier (UEI)?
3.3.3 Are you able to provide: Only auction services? Only marshalling services? Or both auction and marshalling services?
3.3.4 Where are you located in reference to the Bismark, ND area? (# of miles)
3.3.5 NAICS code and socio-economic status, if applicable.
4.0 Meetings and Discussions
The government representatives may or may not choose to meet with respondents to this RFI. Such meetings and discussions would only be intended to get further clarification of potential capability to meet the requirements.
5.0 Questions
Any questions related to the RFI are due to the government no later than December 1, 2025, with the subject line, “Questions for RFI – 47QMCA26N0006” no later than 12:00 p.m. Eastern and must be submitted via e-mail only to the following government Points of Contact (POCs):
• [email protected]
Questions regarding this announcement shall be submitted in writing. Verbal questions will NOT be accepted. Questions shall NOT contain proprietary or classified information.
Questions received after December 1, 2025, will not be considered.
6.0 Response Due Date
RFI responses are due December 1, 2025, with the subject line, “Response for RFI – 47QMCA26N0006” no later than 12:00 p.m. Eastern and must be submitted via email only to the following government Points of Contact (POCs):
• [email protected]
Responses received after the due date and time will not be considered.
7.0 Summary
THIS IS NOT A SOLICITATION: The government is not obligated to make an award as a result of this request. THIS IS A REQUEST FOR INFORMATION (RFI) ONLY and is for informational purposes only; this is not an Invitation for Bid (IFB), a Request for Proposal (RFP), or Request for Quotation (RFQ). No solicitation document exists, and a formal solicitation will not be issued by the Government as a result of the responses to this RFI. The government will not be liable for payment of any preparation expenses in response to this RFI and is in no way obligated by the information received. Any costs incurred by interested companies in response to, or as a result of this announcement will NOT be reimbursed. The information provided will be used by the government for the purpose of conducting market research. Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response. It is the responsibility of the interested parties to monitor the website for additional information pertaining to this RFI.
The information provided in the RFI is subject to change and is not binding on the government. GSA has not made a commitment to procure any of the items discussed, and release of this RFI should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become government property and will not be returned.
The General Services Administration (GSA) Office of Fleet Management (GSA Fleet) has issued this sources sought notice to identify potential contractors capable of providing vehicle auction and marshalling services or marshalling-only services for government vehicles. The requirement supports the GSA Automotive Center in managing the disposition of a diverse fleet that includes light, medium, and heavy-duty vehicles, as well as zero-emission and alternative fuel vehicles. Performance is centered in Bismarck, North Dakota, and interested parties must be located within 50 miles of the area. The anticipated performance period is approximately four years, running from October 1, 2026, through September 30, 2030, which includes a base year and three one-year options.
Contractor responsibilities for auction and marshalling sites include performing full vehicle inspections, high-definition imagery capture, condition reporting, and recommending repairs to maximize return on investment. Tasks also encompass electronic inventory management, marketing campaigns, payment collection, and facilitating a competitive public sales process. For marshalling-only services, the scope involves vehicle transportation, telematics device installation, pre-delivery inspections, driver education, and specialized support for electric vehicle charging and maintenance. GSA Fleet intends to use this market research to modernize its public vehicle sales model and expand its geographic footprint for remarketing and selling used federal assets.
This request for information is identified under solicitation number 47QMCA26N0006. The primary classification for this requirement is NAICS 425120 for Wholesale Trade Agents and Brokers and PSC R610 for Administrative Support: Personal Property Management. There is currently no set-aside acronym/code or explanation (NONE) associated with this notice. Interested vendors must submit responses via email to Allison Wiede-Brown by 12:00 p.m. Eastern on December 1, 2025. This notice includes two attachments: a Request for Information document in both .pdf and .docx formats.
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