Professional Medical Review Services

• Identify the industry-standard GSA Category for these specific medical/legal services.
• Assess the availability of licensed medical doctors capable of performing complex functional analyses.
• Determine the feasibility of the proposed turnaround time.

Acknowledgement of receipt of responses will not be made, nor will respondents be notified of the outcome of the FRA's review of the information received. Additionally, the FRA does not intend to hold discussions concerning this RFI with any interested parties. However, FRA reserves the right to contact vendors if additional information is required.

2. Description of Requirement

FRA is committed to maintaining an inclusive and productive workforce. The Reasonable Accommodations (RA) Program Manager serves as the primary facilitator for employees and applicants who require workplace modifications due to medical conditions. The mission is to ensure that every individual has the necessary tools and environment to perform essential job functions safely and effectively.

To fulfill this mission, the RA Program Manager must translate complex clinical information into practical, workplace-relevant decisions. However, a significant gap exists when medical documentation is specialized, insufficient, or contradictory. FRA currently lacks the internal clinical expertise to objectively validate these complex medical impairments or to define the specific functional limitations they impose.

Without this expertise, the agency faces a bottleneck in its 25-business-day statutory window for accommodation decisions. This delay creates operational uncertainty for management and delays critical support for employees.

2. Statement of Objectives (SOO)

See Attachment A, SOO

3. Performance Deliverables

• Standard Review: 10 Business Days.
• Complex Review: 15 Business Days (with 48-hour notification of complexity).
• Licensure: Evidence of MD licensure required with every submitted report.

4. Information Requested from Industry

Interested parties are requested to submit a response (not to exceed 8 pages) addressing the following categories, as well as being in compliance with the requirements set out in Attachment A: Statement of Objectives, Attachment B: FRA Order 3339.1, and Attachment C: DOT Order 1011.1B.

Part A: GSA Schedule and Categorization

1. GSA Contract Vehicle: Under which GSA Schedule and SIN does your company provide these services? (e.g., Professional Services Category - Technical and Engineering Services (Non-IT), or Medical Services).
2. Labor Categories: Which GSA-approved labor categories do you use for Licensed Medical Doctors performing RA reviews?

Part B: Technical Capability & Qualifications

1. Clinical Expertise: Describe your experience providing MD-led medical reviews specifically for Federal Reasonable Accommodation programs.
2. Turnaround Feasibility: Can your firm meet the 10/15-day business day requirements? If not, what is the industry-standard TAT for MD-level reviews?
3. Data Privacy: Describe your ability to maintain a "Firewall" between clinical data and agency management, adhering to the Privacy Act of 1974 and OPM/Govt-10.

Part C: Company Profile

• Company Name and UEI Number.
• Your Company’s Primary Business Product or Service Line
• Commercial and Government Entity (CAGE) Code
• Unique Entity Identifier (UEI) number
• Address Including Telephone Number and Email Address
• Points of Contact
• Size of Business Pursuant to North American Industry Classification System (NAICS) Codes
• Current GSA Contract Number(s).
• If applicable, state whether your company is Small Business; Woman Owned Small Business; Small Disadvantaged Business; 8(a) Certified; HUBZone Certified; Veteran Owned Small Business; or Service-Disabled Veteran Small Business; or a Large Business

5. Submission Instructions

For purposes of the RFI, the response shall include a cover page with the information requested above,  not to exceed 8 pages of text; graphics, tables, diagrams, and spreadsheets do not count toward the page. The document(s) shall be prepared using Times New Roman 12-point font style for printing on 8.5 X 11-inch paper. Each page shall identify the submitting respondent and page number. Page Margins shall be no less than 0.5” on all sides.

Please submit responses electronically to KeriAnne Gallagher, Contracting Officer, at [email protected] no later than May 8, 2026 12:00PM ET.  

Please include RFI #693JJ6RFI_RA and FRA Professional Medical Review Services in the subject line of your email. In the email, include a primary contact name, title, organization, and contact information (phone number and email address) for any follow-up. No phone calls will be accepted for this notice.