Base Alarm Services - Los Angeles Air Force Base

This acquisition is 100% set aside for small business concerns.

The NAICS Code is 561621, Security System Services (except Locksmiths).

The Size Standard is $25M.

The Product Service Code is 6350.

Line Items, Quantities, Units of Measure, and Options

All line-item information can be found in the FA2816Q00020004 - Base Alarm Services - 1449 attachment.

Place of Performance:

Los Angeles Air Force Base (483 N. Aviation Blvd. El Segundo, CA 90245-2808), Fort MacArthur (2901 Arthur MacArthur Rd, Bldg. 425, San Pedro, CA 90731), United States, and all other locations mentioned in the Performance Work Statement (PWS) below.

Provisions & Clauses:

Revolutionary FAR Overhaul (RFO) 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services.

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at RFO 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(7) Have items 1-6 listed above in no more than 10 pages. The government will review the front page as page 1 even if it's a cover page.  Anything past page 10 will not be reviewed for evaluation purposes. Additionally, send one copy redacting all company information and one unredacted copy. This 10-page limit does not include the SF 1449 where the quote will be submitted, that will be its own separate document. Please use SF 1449 - FA2816Q00020004 for reference and as the SF1449 to submit alongside the quote.

(8) For the CLINs in the X002 series, (0002, 1002, etc) on the Standard Form (SF) 1449, leave the dollar value at $0. The CLIN X001 series will be the only CLINs evaluated for pricing. Do not quote for X002 CLIN series.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a post award debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

RFO 52.212-2 Evaluation—Commercial Products and Commercial Services (2026-02)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

Factor 1: Technical Capability

The Government will evaluate the offeror's Technical Capability based on two subfactors: (1) Credentials & Certifications, and (2) Technical Approach.

Subfactor 1: Credentials & Certifications (Evaluated as Acceptable/Unacceptable)
The Government will evaluate the offeror’s provided credentials and certifications to ensure they meet the minimum mandatory requirements outlined in the Performance Work Statement (PWS). This subfactor will be evaluated strictly on an Acceptable/Unacceptable basis.

• Acceptable: The prime contractor and/or subcontractor have all required credentials and certifications.
• Unacceptable: The prime contractor and/or subcontractor is missing one or more required credentials or certifications. (Note: An "Unacceptable" rating at the subfactor level renders the entire Technical Factor Unacceptable and the proposal unawardable.)

Subfactor 2: Technical Approach
The Government will evaluate the offeror's proposed technical approach and execution plan to meet the nine (9) performance objectives listed under the Description of Services within the PWS. The evaluation will assess the offeror’s understanding of the requirements, the feasibility of their approach, and the associated performance risks.

The Government will assess the approach using these definitions:

• Strength: An aspect of an offeror's proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government.
• Weakness: A flaw in the proposal that increases the risk of unsuccessful contract performance.
• Significant Weakness: A flaw that appreciably increases the risk of unsuccessful contract performance.
• Deficiency: A material failure of a proposal to meet a government requirement or a combination of significant weaknesses that increases the risk of unsuccessful contract performance to an unacceptable level.
• Feasibility: the Government’s assessment of the practical likelihood that the Offeror’s proposed technical approach, methods, and processes will successfully achieve the Performance Work Statement (PWS) objectives. This evaluation considers the realism of the proposed timeline, the adequacy of the resources assigned, and the technical achievability of the solution within the specific operational constraints of the Los Angeles Air Force Base and Fort MacArthur network environments.
• Exceptional Understanding: The proposal provides a comprehensive, highly detailed, and logically sound methodology that clearly anticipates complexities and proactively mitigates risks associated with LAAFB and Fort MacArthur's specific operational network environments. It leaves no doubt that the offeror has mastered the PWS requirements.
• Thorough Understanding: The proposal provides a complete, sound, and detailed methodology that clearly addresses all PWS requirements and demonstrates a firm grasp of the operational environment and its standard challenges.
• Adequate Understanding: The proposal meets the baseline PWS requirements with sufficient detail to demonstrate it can perform the work, but lacks the depth, proactive risk mitigation, or comprehensive detail found in higher-rated approaches.
• Performance risk: The probability that an offeror’s proposed approach will cause disruption of schedule, degraded performance, the need for increased Government oversight, or the likelihood of unsuccessful contract performance.

Subfactor 2 will be assigned a percentage score and rating descriptor in accordance with the table below:

Excellent Approach (40%):  All credentials are present. The proposal demonstrates an exceptional understanding of the 9 PWS objectives with multiple strengths. Risk of unsuccessful performance is very low.

Good Approach (30%): All credentials are present. The proposal demonstrates a thorough understanding of the 9 PWS objectives with at least one strength. Risk of unsuccessful performance is low to moderate.

Adequate Approach (20%): All credentials are present. The proposal demonstrates an adequate understanding of the 9 PWS objectives. The approach meets the baseline requirements of the solicitation. Risk of unsuccessful performance is no worse than moderate.

Unacceptable (0%): Missing mandatory credentials (Subfactor 1 Unacceptable) OR the quote provides an unacceptable/no technical approach to the PWS objectives. Proposal contains one or more deficiencies and is unawardable.

Factor 2: Past Performance

Submission Requirements:
The offeror shall submit a list of exactly three (3) relevant previous government contracts. To be considered recent, the work must be ongoing or have been completed within the last five (5) years from the date of solicitation issuance (e.g., performance occurring in 2021 or later).

For each contract reference, the offeror must provide:

1. Contract Number
2. Offeror's Role (Prime Contractor or Subcontractor)
3. Total Dollar Value of the contract
4. A brief description of the work performed
5. The Contracting Officer Assigned to that Contract

Evaluation Methodology:
The Government will evaluate the offeror’s Past Performance to assess the relative risks associated with the offeror's likelihood of success in performing the solicitation's requirements. The Government will evaluate both the Relevancy (Magnitude, and Role) and the Quality (Contractor Performance Assessment Reporting System (CPARS) ratings or similar performance records).

Assessment of Offeror Relevancy

1. Role (Prime vs. Subcontractor):
While the Government will evaluate past performance for work performed as either a Prime Contractor or a Subcontractor, the Offeror’s role determines the relevancy of the management experience. Because the successful awardee for this requirement will act as the Prime Contractor, they will be responsible for total contract performance, overarching schedule and quality control, risk management, and direct interface with the Government Contracting Officer. Therefore, past performance references where the Offeror performed as a Prime Contractor may be deemed more relevant or assigned a higher confidence rating than references where the Offeror performed solely as a Subcontractor, as subcontractor experience may not demonstrate the comprehensive management and administrative capabilities required to execute this contract.

2. Magnitude (Dollar & Days):

For the purposes of evaluating magnitude in the criteria below:

• "Same/greater magnitude" is defined as a total contract value comparable to or exceeding the Government's estimated value for this requirement AND a period of performance of at least 365 days. 
• "Significantly lower magnitude" is defined as a total contract value less than 50% of the Government's estimated value and/or a period of performance of less than 365 days. 

(Note: The government estimate will not be disclosed to protect the integrity of the solicitation process.)

Assessment of Offeror Quality (CPARS/ Performance Record Rating): 

For the purposes of this evaluation, a CPARS rating of "Satisfactory" is considered a positive rating, as it demonstrates the contractor successfully met all contractual requirements. "Neutral" is not a performance rating; it is strictly reserved for instances where no performance record exists.

Assessment of Quality (CPARS Mapping)

• Positive (Good/Excellent): Consists of Exceptional, Very Good, and Satisfactory CPARS ratings. This indicates the offeror's past performance record demonstrates that they successfully met or exceeded all contract requirements.
• Neutral / No Record: Consists of N/A (No Record Available). This indicates the offeror has no recent or relevant performance record, or the record is so sparse that no meaningful assessment can be assigned.
• Negative / Adverse: Consists of Marginal and Unacceptable CPARS ratings. This indicates the offeror's past performance record indicates a failure to meet one or more critical contract requirements. (Note: Quotations presenting Negative/Adverse CPARS may be rated Unacceptable overall).

The Government will assign a Past Performance score based on the highest tier the offeror achieves across their submitted references, in accordance with the criteria below:

Prime Contractor (40%): Previous contracts demonstrate the same/greater magnitude (comparable dollar value and at least 365 days of performance) for essentially the same requirement, and positive CPARS or equivalent ratings.

Prime Contractor (35%): Previous contracts demonstrate the same/greater magnitude (comparable dollar value and at least 365 days of performance) for essentially the same requirement, and neutral/no CPARS available on record.

Prime Contractor (30%): Previous contracts demonstrate significantly lower magnitude (less than 50% of the anticipated dollar value and/or less than 365 days of performance) for essentially the same requirement, and positive CPARS or equivalent ratings.

Prime Contractor (25%): Previous contracts demonstrate significantly lower magnitude (less than 50% of the anticipated dollar value and/or less than 365 days of performance) for essentially the same requirement, and neutral/no CPARS available on record.

Subcontractor (20%): Previous contracts demonstrate the same/greater magnitude (comparable dollar value and at least 365 days of performance) for essentially the same requirement, and positive CPARS or equivalent ratings.

Subcontractor (15%): Previous contracts demonstrate the same/greater magnitude (comparable dollar value and at least 365 days of performance) for essentially the same requirement, and neutral/no CPARS available on record.

Subcontractor (10%): Previous contracts demonstrate significantly lower magnitude (less than 50% of the anticipated dollar value and/or less than 365 days of performance) for essentially the same requirement, and neutral/no CPARS available on record.

Neutral (N/A): Previous contracts demonstrate no relevant past performance. Offerors lacking a record of relevant past performance will not be evaluated favorably or unfavorably.

(Note: If an offeror submits a relevant contract but has negative/adverse CPARS ratings (Marginal/Unacceptable), the Government reserves the right to assign a lower score or determine the risk of unsuccessful performance to be Unacceptable.)

(Note: If an offeror submits a combination of Prime Contractor and Subcontractor references, the Government will evaluate and score each of the three (3) references individually using the tiers above. The offeror's final Past Performance score will be the calculated average of those individual reference scores.)

Factor 3: Price

Price is evaluated for reasonableness and completeness but is the least heavily weighted factor. While Price is less important than Technical Capability and Past Performance, it is still a material evaluation factor.

Pricing Instructions:
Offerors shall submit their pricing via the Standard Form (SF) 1449 - FA2816Q00020004.

• Offerors must provide a proposed price for all X001 series CLINs (e.g., CLIN 0001, 1001, 2001).
• Offerors must leave all X002 series CLINs (e.g., CLIN 0002, 1002, 2002) at a value of $0.00.

Compliance Warning: Quotations that include dollar values for the X002 series CLINs will be considered non-compliant with solicitation instructions. The Government reserves the right to reject such quotations as unacceptable without further evaluation or discussion.

Basis for Award (Factor Weights & Tradeoff)

The Government will award a contract resulting from this solicitation to the responsible offeror whose quotation represents the Best Value to the Government, price and other factors considered.

The Government will perform a comparative assessment of quotations based on the following weighted criteria:

Evaluation Factor Weight 

Factor 1: Technical Capability: 40%

Factor 2: Past Performance: 40%

Factor 3: Price: 20%

Technical Capability and Past Performance are of equal importance (40% each). When combined, the non-price factors (80%) are significantly more important than Price (20%). Because this is a Best Value Tradeoff procurement, the Government reserves the right to select a quotation that offers a higher price if the Government determines that the technical superiority and/or stronger past performance history warrants paying the price premium.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced or if there is NO price submitted for the option years. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(The Government will perform a comparative assessment of quotations. A quotation with a higher Past Performance rating may be selected over a lower-priced quotation if the Government determines the higher-rated quotation provides better value.)

When offerors submit a response to the solicitation include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with offer.

The solicitation document and all incorporated provisions and clauses are those in effect through the Federal Acquisition Circular 2026-02 are incorporated under the Revolutionary FAR Overhaul (RFO) framework. All provisions and clauses can be found in the SF 1449 - FA2186Q00020004 attachment. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

Due Dates:

Questions: 

All questions must be submitted via email no later than 26 May 2026 at 12:00 PM PST. Submit all questions to Lt Dorian Maynard ([email protected]) with SSgt Victor Mendoza ([email protected]) Courtesy copied.

Quotes: 

Quotations must be submitted via email no later than 5 June 2026 12:00 PM PST. Please send quotes to Lt Dorian Maynard ([email protected]) with Victor Mendoza ([email protected]) Courtesy copied.

(Late submissions will not be considered, with no exceptions)

AMENDMENTS:

Amendment 1: Updated 1449 and attached Q&A documents. All updated documents are attached as of 24 March 2026. Please refer to the 1449 attachment for all changes made. Additionally, the Q&A documents are attached and labeled "Questions and Answers Set 1" and "Questions and Answers Set 2".

Amendment 2: Updated 1449 and attached updated PWS that added section "4.8 additional info" as well as extend the due date to April 02 2026, at 1200 PST. (Attached consolidated file of SF 1449 March 27 2026, at 1558L).

Amendment 3: Updated clauses RFO 52.212-1 Instructions to Offerors--Commercial Products and Commercial Services as well as RFO 52.212-2 Evaluation--Commercial Products and Commercial Services within the SF 1449 and the SAM.gov description. Additionally, this amendment includes a Corrective Action Q&A document, removes all T&M clauses, adds section 4.1.15 to the PWS, and extends the quote due date to 1 June 2026, at 1200 PST. (The CUI markings within the PWS are not representative of the document itself as all CUI has been redacted from the document. Upon award the The unredacted version will be provided.)

Amendment 4: Updated clauses RFO 52.212-1 Instructions to Offerors--Commercial Products and Commercial Services as well as RFO 52.212-2 Evaluation--Commercial Products and Commercial Services within the SF 1449 and the SAM.gov description. Additionally, the clause section of the SF1449 has been updated with necassary security clauses. (Attached consolidated file of SF 1449 19 May 2026, at 6:27 PM).

Amendment 5: Updated SF 1449 ensure you are using FA281626Q0020005, corrected verbiage on sam.gov solicitation and RFO 52.212-2 and attached Q&A set 3. (May 27 2026).