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Preventative Maintenance - Leica Instruments
Contact and place of performance
Angela Carey
USA
Agency: USDA Food Safety and Inspection Service Eastern Lab Location of Performance: 950 College Station Road, Athens, GA 30605 1. INTRODUCTION The Food Safety and Inspection Service (FSIS) Eastern Lab is conducting market research to identify qualified vendors capable of providing a full-service maintenance agreement for four (4) Leica instruments used daily by the Pathology Branch for diagnostic histopathology meth...
View more4. SCOPE OF WORK
5. INTENT TO AWARD
The Government intends to award a Firm Fixed Price (FFP) purchase order, consisting of a base year plus four (4) option years, provided that parts remain readily available for the duration of the contract.
6. OEM AUTHORIZATION & THIRD-PARTY VERIFICATION
OEM Requirement: If the respondent is the Original Equipment Manufacturer (Leica), please provide a formal statement confirming if there are any 3rd party authorized dealers, service providers, or resellers currently certified to perform factory-level maintenance and repairs on these specific models in the United States.
Non-OEM Requirement: If the respondent is a third-party vendor, they must provide a Letter of Authorization (LOA) or similar documentation from Leica Biosystems/Microsystems certifying them as an authorized service provider.
7. RESPONSE INSTRUCTIONS
Interested parties should submit a capability statement (not to exceed 5 pages) to [Insert Contact Email] by [Insert Date] including:
The United States Department of Agriculture Food Safety and Inspection Service (FSIS) Eastern Lab is conducting market research to identify qualified vendors for a full-service maintenance agreement covering four Leica instruments. These instruments, which include a HistoCore Biocut Manual Microtome, an IP Slide Printer, and two RM2235 Manual Microtome units, are used daily by the Pathology Branch for diagnostic histopathology methods. This sources sought notice is classified under NAICS 334516, Analytical Laboratory Instrument Manufacturing, and PSC J066, Maintenance, Repair, and Rebuild of Equipment- Instruments and Laboratory Equipment. Responses to this notice are due by May 15, 2026.
The anticipated scope of work requires the contractor to provide all labor, tools, and parts for at least one annual preventative maintenance visit per instrument and unlimited on-site corrective repairs with a 48-hour response time. Services must be Section 508 compliant for electronic reporting. Because certain instruments may have reached the end of their lifecycle, respondents must state if Original Equipment Manufacturer (OEM) parts are available or if alternative certified parts can be sourced. Third-party vendors are required to provide a Letter of Authorization from Leica certifying them as an authorized service provider, while the OEM is requested to identify any certified third-party dealers or resellers.
FSIS intends to award a firm-fixed-price purchase order with a performance period consisting of one base year and four option years, contingent upon continued parts availability. Interested parties are invited to submit a capability statement of no more than five pages detailing company information, technical capabilities regarding the specific serial numbers, a lifecycle assessment for the legacy models, and past performance on similar contracts. The primary place of performance is the FSIS Eastern Lab located in Athens, Georgia, and the point of contact for solicitation FSIS_1169766 is Angela Carey.
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