C -- Indefinite Quantity Contract for Architectural Design and Engineering Services for Projects at Military Installations in the NAVFAC MIDLANT Public Works Department Little Creek and Oceana Areas of Responsibility, Predominately at Naval Amphibious Base, Little Creek, Norfolk, Virginia and Naval Air Station, Oceana, Virginia Beach, Virginia. Contracting Office AddressDepartment of the Navy, Naval Facilities Engineering Command, NAVFAC Mid-Atlantic, Department of the Navy, Public Works Department Little CreekFacilities Engineering and Acquisition Division, 1450 Gator Boulevard, Suite 150 Norfolk, VA 23521-3023 NAVFAC Mid-Atlantic, UNITED STATESDescriptionEngineering and Design Services are required for an Indefinite Quantity Contract for Architectural Design and Engineering Services for Projects at Military Installations throughout Naval Amphibious Base (NAB) Little Creek, Norfolk, Virginia, and Naval Air Station (NAS) Oceana, Virginia Beach, Virginia Areas of Responsibility (AOR). Projects can be categorized as architectural in nature and shall include, but not limited to: personnel housing facilities (Bachelor Enlisted Quarters (BEQ) and Bachelor Officers' Quarters (BOQ)); office facilities; training facilities (operational, maintenance and classroom); and industrial maintenance facilities (Vehicle Maintenance Shops, Shore Intermediate Maintenance Activities, Aircraft Maintenance Hangars, Public Works Shops, Warehouses): (a) General building renovation work, i.e., repair/replacement of roofs, windows, doors, ceilings, floors, restrooms, and exterior and interior building finishes; (b) Minor building additions and construction of minor new facilities; and (c) Conduct Life Safety Code Studies and interior space planning/design studies. Architect-Engineering and Engineering Services that may be required under this contract include preparation of DD Form 1391 documentation, plans, specifications, preparation of Requests for Proposals (RFPs) for design/build projects, cost estimates, related studies, surveying, soil borings, hazardous materials identification, energy computation, life safety code studies, interior space planning/design, other associated engineering services, shop drawing review, as-built drawing preparation, Operation and Maintenance Support Information (OMSI), sustainable engineering design practices, and construction inspection and engineering consultation services during construction. The DD Form 1391 documentation is prepared in the Navy's Electronic Procurement Generator (EPG) and includes cost valuation, surveying, concept sketches, and site sketches with utility points of connections; and may require enhancement of previously prepared basic documentation, including economic analysis of alternatives, estimated utilities load requirements, and recommendations for potential utilities impacts and sustainable features. Firms are required to prepare cost estimates utilizing the SUCCESS estimating system in Work Breakdown Structures (WBS), specifications in the SPECSINTACT program, Design/Build RFPs utilizing NAVFAC DB Masters, and drawings in AutoCad format utilizing the National CADD Standards format with NAVFAC MIDLANT required modifications. Firms will also be required to provide documents in PDF format. Final documents will require electronic signature using the Navy's DeSign signature software. Some projects may also require design in the metric system. The contract requires that the selected firm have on-line access to E-mail and the Internet for routine exchange of correspondence. As defined by paragraph 1-6 of UFC 3-600-01, Fire Protection Engineering for Facilities, this contract will require the services of a licensed fire protection engineer or consultant. Also, in accordance with UFC 3-100-10N, the services of a practicing, certified or registered interior designer will be required for this contract. The A&E must demonstrate his and each key consultant's qualifications with respect to the published evaluation factors for all services. Evaluation Factors (1) through (6) are of equal importance; factors (7), (8) and (9) are of lesser importance and will be used as tie-breakers among technically equal firms. Specific evaluation factors include: 1. Specialized Experience: (a) Past experience with regard to the design of the type work listed above.(b) Experience with designing facilities using the metric system of measurement as required by the NAVFAC metrication conversion Policy for Design, Planning and Design Criteria, NAVFAC Guide Specifications, and Design/Build RFPs using the Whole Building Design Guide 6 part format.(c) Firm's experience in providing construction phase services (shop drawing review, as-built drawing preparation, construction inspection services, and OMSI).(d) Past experience in the preparation of design/build RFPs.(e) Knowledge of local codes, laws, permits and construction materials and practices of the contract area. 2. Professional Qualifications and Technical Competence of the Individual Design Team Members:(a) Active professional registration.(b) Past experience in the type of work required or evidence of similar relevant experience (with present and other firms) and roles of staff members specifically on projects addressed in Evaluation Factor 1.(c) Capability to provide qualified backup staffing for key personnel to ensure continuity of services and ability to surge to meet unexpected project demands.(d) Organization and office management as evidenced by management approach (management plan for this contract), and personnel roles in the organization. 3. Sustainable Design: Firms will be evaluated in terms of their knowledge and demonstrated experience in applying sustainability concepts through an integrated design approach and designing in accordance with the U. S. Green Building Council, Leadership in Energy and Environmental Design (LEED) Green Building Rating System. Identify examples indicating design team (including consultants) experience and concepts employed, LEED certification points anticipated and final LEED points awarded, and LEED certified professionals proposed for this contract. 4. Ability to perform the work to schedules and capacity to accomplish a variation of 5 taskings simultaneously. Firms will be evaluated in terms of impact of this workload on the design staff's projected workload during the contract period. 5. Past Performance: Firms will be evaluated in past performance with respect to work quality, compliance with schedules, and cost control (with emphasis on projects addressed in Evaluation Factor 1). Firms should include any letters of commendation or awards. 6. Quality Control Program: Firms will be evaluated on the acceptability of their internal quality control program used to ensure technical accuracy and discipline coordination of plans and specifications - list key personnel responsible. 7. Firm location (provided that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the contract). 8. Volume of Work: Firms will be evaluated in terms of work previously awarded to the firm by DOD within the past 12 months with the objective of effecting an equitable distribution of DOD A&E contracts among qualified A&E firms, including small and small disadvantaged business firms and firms that have not had prior DOD contracts. The duration of the contract will be for one (1) year from the date of an initial contract award with two (2) additional one year option periods. The total amount that may be paid under this contract (including option years) will not exceed $5,000,000 for the entire contract term. The minimum guarantee for the entire contract term (including option years) will be satisfied by the award of the initial Task Order. The options may be exercised within the time frame specified in the resultant contract at the sole discretion of the Government subject to workload and/or satisfaction of the A&E performance under the subject contract. There will be no dollar limit per task order and no dollar limit per year. No other general notification to firms for other similar projects performed under this contract will be made. Type of contract: Firm Fixed Price Indefinite Quantity Contract. Estimated start date is August 2009. This proposed contract is being solicited 100% Set-Aside for Small Business only. The small business size standard classification is NAICS 541310 ($4,500,000). All contractors are advised that registration in the DOD Central Contractor Registration (CCR) Database is required prior to award of a contract. Failure to register in the DOD CCR Database may render your firm ineligible for award. For more information, check the DOD CCR Website: http://www.ccr.gov. Architect-Engineer Firms which meet the requirements described in this announcement are invited to submit a completed SF 330. If the SF 254/SF 255 is submitted for this solicitation, it will not be reviewed or considered. The SF 330 should be typed and one sided. As an attachment, provide an organization chart of the proposed team showing the names and roles of all key personnel listed in Section E with the associated firm as listed in Section C. Please include your DUNS, CAGE, and TIN numbers in Block 30 of the SF 330. Provide evidence that your firm is permitted by law to practice the professions of architecture or engineering, i.e., State registration number. Responses are due no later than 2:00 p.m. EST, 10 July 2009. Responses should be sent to the following addresses: Mailing Address:Kathryn BalonekNaval Facilities Engineering Command, Mid-AtlanticPublic Works Department Little CreekFacilities Engineering and Acquisition Division1450 Gator Boulevard, Suite 150Norfolk, VA 23521-3023. Late responses will be handled in accordance with FAR 52.215-1. Access to the Naval Amphibious Base, Little Creek to hand-carry submissions must be requested 3 working days before response date. NOTICE TO ALL PROPOSERS: Due to increased security at all military installations, Proposers who do not currently have a valid Contractor's ID and Vehicle Decal issued by the Department of Defense (DoD), must allow sufficient time to obtain a one-day pass to permit entry into the base. In accordance with Naval Station security regulations, all prospective visitors and contractor personnel are hereby notified that in order to obtain a one-day visitor's pass, the person must present their driver's license and vehicle registration and/or rental car contract. Contractor personnel planning to submit their proposal in person, who do not have a valid Contractor's ID and a DoD decal on their vehicle, must submit a written request, fax a memorandum/letter or send an e-mail, requesting a one-day pass to access the Naval Amphibious Base, Little Creek. The written request shall include the company's name, complete address, point of contact, phone number, fax number, e-mail address and the full legal name of each representative. The request shall be sent to: Kathryn Balonek, Contract Specialist, to [email protected] four (4) business days prior to the proposal due date. It is imperative that all potential proposers adhere to this notice in order to avoid delay in submitting your proposal. Also be advised by this notice that the level of security at the Naval Amphibious Base Little Creek may change at any time. As the level of security heightens, the amount of time required to gain access to the base also increases. Electronic (E-mail, facsimile, etc.) submissions are not authorized. Firms responding to this advertisement are requested to submit only 1 copy of the qualification statement. Inquiries concerning this project should include solicitation number and title.Current Point of ContactKathryn Balonek, Contract Specialist, Phone 757-462-7713 Ext 306, Fax 757-462-7878, E-mail [email protected] Rule, Contracting Officer, Phone 757-462-7713 Ext. 305, Fax 757-462-7878, E-Mail [email protected] ____________________________6/11/09Amendment 1: Answers to Questions 1)I have a quick question regarding notice # N40085-09-R-0206, and I was hoping that you could help me. By any chance is this requirement a follow-on to contract # N40085-05-R-1005? This requirement is not a follow-on contract. 2) Is there a page limit for the SF 330 submittal? No. 3) Can you please confirm that the due date for submittals is July 10, 2009? Within the text of the solicitation (bottom of page 3) it states that all responses are due by May 30, 2008. The synopsis has been revised to read the correct date, submittals are due July 10, 2009 at 2:00 p.m. ____________________________6/22/2009Amendment 2: Answers to Questions 4)In the evaluation Factor #4, it requires an explanation on the company's ability to perform 5 taskings simultaneously. Could you please clarify the work load each tasking would entail. In other words, what is the assigned value of each task order. For the purposes of this evaluation factor, use a task order range of $15,000 to $150,000 to estimate the workload. 5)I am writing to inquire about the IDIQ for A/E Services for Projects at Military Installations in the NAVFAC Midlant Public Works Department Little Creek and Oceana Areas? Is cost estimating considered a part of the team? Yes. ____________________________6/24/2009Amendment 3: Answers to Questions 6)The Solicitation indicates the NAICS Code 541310 - Architectural Services. Our Firm carries Code 541330 - Engineering Services. Does this difference in the NAICS Code hinder us from submitting our SF 330? No it does not. You are still eligible to submit your SF 330 for this procurement. ____________________________6/30/2009Amendment 4: Answers to Questions 7)Does the prime need to contract for 50% of the contract dollars? Pursuant to FAR Part 19, at least 50 percent of the contract cost must be performed by the prime contractor's own employees. 8)If we need to, but can't reach 50% as prime, can other small businesses on the contract like structural and civil count toward getting there? Refer to previous question. 9)If other small businesses can't count, can we create a joint-venture? You may create a joint venture. 10)Can the joint-venture be finalized after award, or does it need to be existing? The joint venture must be in place prior to submission of your proposal for evaluation purposes. 11)When doing a joint-venture, does the small business cap look at each firm's revenue independently, or does it total them? Refer to FAR Part 19.101 for determining the size standard. 12)Can the Organizational Chart be submitted on a single 11 x 17 fold-out? It is difficult to get the org chart to fit on 8.5 x 11 and stay readable. Yes. ____________________________7/02/2009Amendment 5: Answers to Questions 13)With regards to the projects highlighted in section F, do we need to show a single project or can we show an IDIQ contract with the various tasks listed? Provide example projects which best illustrate the proposed team's qualifications for this contract. Task Orders from an IDIQ contract are acceptable. 14)Please help me understand one requirement stated in the solicitation. The text reads as follows: Provide evidence that your firm is permitted by law to practice the professions of architecture or engineering, i.e., State registration number. Are you asking for Virginia State registration number, or a State registration number in the State where we have our office? Provide all registration numbers for any/all States where they are held. 15)May I have a planholders list for the above referenced project, if available? A planholders list is not available for this solicitation.