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Policy and Procedure Management System
Contact and place of performance
Valerie Wallace
DC 20002
USA
1. Introduction The Court Services and Offender Supervision Agency (CSOSA or “the Agency”) is conducting market research in accordance with FAR Part 10 to identify potential sources capable of providing a Policy and Procedure (P&P) Management System. CSOSA is seeking to acquire a Policy and Procedure Management system. This system will serve as the agency’s single source of management for...
View moreCSOSA seeks a commercially available solution to serve as the Agency’s single authoritative system for managing all policies, procedures, directives, and guidance documents.
The system must enable:
4. General System Requirements
4.1 IT Security & Architecture
The system shall:
4.2 Administrative & Functional Capabilities
The system shall provide:
5. Policy and Procedure Management Lifecycle Requirements
The system shall support a four-stage Policy and Procedure (P&P) lifecycle, which is timeline-driven and includes flexible workflows based on document type and review requirements.
Lifecycle Stages
The system must support:
5.1 Development (S.1) Requirements
The system shall:
5.2 Review (S.2) Requirements
The system shall:
5.3 Approval (S.3) Requirements
The system shall:
5.4 Maintenance (S.4) Requirements
The system shall:
6. Vendor Response Requirements
Interested vendors shall submit a capability statement (not to exceed 10 pages) that includes:
7. Submission Instructions
8. Disclaimer
This Sources Sought Notice is issued solely for information and planning purposes and does not constitute a solicitation. The Government does not intend to award a contract based on responses to this notice and will not reimburse any costs incurred in responding.
The Court Services and Offender Supervision Agency (CSOSA) is conducting market research to identify potential sources for a commercially available Policy and Procedure Management System. This system will serve as the agency’s single authoritative source for managing all directives and guidance documents, ensuring consistency, version control, and enterprise-wide accessibility. The required solution must support a four-stage lifecycle—Development, Review, Approval, and Maintenance—and include advanced workflow automation, role-based access control, and integration with Microsoft Office 365. Technical specifications include requirements for FedRAMP authorization, Single Sign-On support, and closed-domain AI capabilities for intelligent search and content gap identification.
This Sources Sought notice, identified by solicitation number 9594CS26Q0000, is classified under NAICS 513210 for Software Publishers and PSC DA10 for IT and Telecom - Business Application/Application Development Software as a Service. There is currently no set-aside designated for this requirement. The primary place of performance is Washington, DC.
Interested vendors are requested to submit a capability statement of no more than 10 pages by April 23, 2026. Submissions must include company identifiers such as UEI and CAGE codes, business size, technical solution descriptions, FedRAMP status, and a rough order of magnitude for pricing. Responses should be directed via email to Valerie Wallace. This notice is for informational and planning purposes only and does not constitute a formal solicitation.
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