Page 12 of 12 Schedule and Proposal Instructions Addendum: The Proposal Instructions have been amended in Part II: (e) to reflect that a typicial Inpatient CV shall be provided for proposal evaluations due to the change in the base year requirement. (Attached) The Schedule has also been amended to reflect the intention to award One(1) Outpatient Psychiatrist for the base year. (Attached) Please submit your proposal based on the revised quantity in the schedule. ADDENDA TO 52.212-1 PROPOSAL PREPARATION INSTRUCTIONS This section provides general guidance for preparing proposals as well as specific instructions on format and content of the proposal. The Offeror s proposal must include all data and information requested herein, and must be submitted in accordance with these instructions. Nonconformance with the instructions provided herein may result in an unfavorable proposal evaluation. Proposals shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of the stated claims. The proposal should not simply rephrase or restate the Governments requirements, but shall address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their abilities and experience, and will base its evaluation on the information presented in the Offeror s proposal. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. SOLICITATION QUESTIONS: Questions concerning the solicitation will be accepted from the solicitation posting date until 12:00 p.m CST March 10,2020. Questions will only be accepted by e-mail at [email protected]. INFORMATION REGARDING SUBMISSION OF PROPOSAL: Faxed proposals will NOT be accepted. Proposals will be accepted by e-mail only directed to [email protected]. fferors proposals are to be submitted in three parts: (1) a price proposal (the Price Proposal ), (2) a technical proposal (the Technical Proposal ), and (3) a Past Performance. The offeror shall include only one copy of each part. The offeror is required to submit a copy of the RFP response through e-mail only. The RFP technical response shall be named VISN 23 IOWA Psychiatry IDIQ [Vendor Name] RFP.doc. Pricing information shall be entered into the Schedule of Services section of the RFP (Paragraph B.5 Schedule of Services); no other version of a pricing schedule will be accepted. All submission parts shall be clearly marked with the RFP number at the lower left-hand corner. Each submission part shall be identified as "PRICE PROPOSAL , "TECHNICAL PROPOSAL", and PAST PERFORMANCE . Specific Instructions: PART I PRICE PROPOSAL Submit one copy. (PRICE ALL CLINS) Complete blocks 12, 17a and b, and 30a through c of the RFP, page 1, Standard Form (SF) 1449, and all fill-ins in the Contract Administration Data section of the solicitation. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation in its entirety. Insert proposed unit prices for each Contract Line Item Number (CLIN) including all option periods. All price proposals must be submitted using the Schedule of Services section of the RFP. The proposal must be submitted for a base year plus four (4) option periods. Complete the necessary fill-ins and certifications in the Contract Clauses section. Representations and Instructions section shall be returned in its entirety. For Description/Specifications through Contract Clauses sections, the offeror shall submit only the pages that require a fill-in. Return any solicitation amendments to the original solicitation documents, signed by the same official authorized to sign the SF 1449. PART II TECHNICAL PROPOSAL Submit one copy Section 1 Cover letter. Shall be a maximum two-page Cover Letter and shall include the name and address of the organization submitting the proposal, together with the name, address, e-mail address and telephone number of the contact person who has the actual power to legally bind the offeror and make representations relative to the offeror s proposal and any resultant contract, for the offeror. Section 2 Table of Contents. Shall be a detailed Table of Contents and shall include an outline of the proposal, identified by a sequential page number and be section reference and section title. Section 3 Narrative Response to Evaluation Factors. In order to evaluate each proposal, it is necessary that each offeror respond to all items in the same order as presented herein. Offers shall be organized with sections appropriately identified. Offerors are to propose how they intend to fulfill the requirements of this solicitation and how their total offer will meet the minimum needs of the specifications. The response should be concise and provide sufficient information to demonstrate the offeror s capability to satisfactorily perform the objectives. The narrative response shall be typed not less than 12 pitch and be presented in the order of the technical evaluation factors. The offeror will use 8 x 11 paper except for fold-outs used for charts, tables, or diagrams, which may not exceed 11 x 17. Contractor shall submit a listing of key personnel in the following format: PROVIDER NAME:___________________ TITLE/RANK:__________________. Curriculum Vitae of each key personnel shall be submitted with the proposal. Propose a typical Inpatient CV as a representation of the quality psychiatrist you will provide if required for future years. PART III PAST PERFORMANCE Limited to no more than two (2) pages per contract listed. Only references for same or similar type contract. Submit one (1) copy. As part of the evaluation process, the Government will assess each offeror s past performance deemed relevant to the requirements of this solicitation. The offeror shall present factual material dealing with contracts held with other Government agencies or with private sector businesses on which the same or similar services were provided. Information requested includes successful execution of contracts, and in problem areas, the steps taken to resolve or correct. Offerors are cautioned that the Government will use information provided by the offerors and information obtained from other sources in the development of the performance confidence assessments. Quality and Satisfaction Rating for Contracts Completed in the Past Three (3) Years: Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) which demonstrates customer satisfaction with overall job performance and quality of completed product for same or similar type contract Performance Surveys: The government will evaluate the quality and extent of offeror s performance deemed relevant to the requirements of this RFP. The government will use information submitted by the offeror and other sources such as other Federal Government offices and commercial sources, to assess performance. Provide a list of no more than five (5) of same or similar type contracts performed for Federal agencies and commercial customers within the last three (3) years. The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. Furnish the following information for each contract listed: (i) Company/Division name (ii) Product/Service (iii) Contracting Agency/Customer (iv) Contract Number (v) Contract Dollar Value (vi) Period of Performance (vii) Verified, up-to-date name, address, FAX, email address, and telephone number of the contracting officer (viii) Comments regarding compliance with contract terms and conditions (ix) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions. If the offeror claims there is no past performance, then that status must be identified to the Contracting Officer not later than the date/time proposals are due from all offerors. SCHEDULE OF SERVICES The Contractor agrees to furnish all personnel to provide services necessary to perform onsite Psychiatry services to eligible beneficiaries of the Department of Veterans Affairs Medical Center, Central Iowa Health Care System Des Moines, Iowa (hereinafter referred to as VA-CIHCS). The contracted psychiatrists care shall cover the range of Psychiatry services (out patient, in patient) as would be provided in a state-of-the-art health care treatment facility and the standard of care shall be of a quality, meeting or exceeding currently recognized national standards as established by the American Psychiatric Association - http://www.psych.org/practice/clinical-practice-guidelines Contract type: Fixed Price, IDIQ Place of Performance: Services shall be provided on site, VA-CIHCS 3600 30th Street, Des Moines IA 50310 Pricing Instructions: The offeror is instructed to edit the number of sub contract line item number (SUB-CLIN)s to correspond with the number of key personnel submitted for the contract line item number (CLIN). Affiliate Offerors shall include the title of the personnel submitted. Other commercial health care Offerors shall identify by title/position or level of experience the key personnel submitted. Also, renumber SUB-CLINs if adding or removing Key Personnel. The offeror is instructed to include all other than price and cost information supporting the proposed price as directed in Instructions to Offerors addendum to 52.212-1 and/or Section D- Contract Documents, Exhibits, or attachments, VA Directive 1663. The Contractor shall propose up to 3.0 key personnel to be credentialed and be available for scheduling to meet the requirements of the contract One FTE is defined by VA as a minimum of 80 hours every two weeks (2080 hours per year) and does not include holidays. CLIN 0001, 1001, 2001, 3001, 4001 (Out Patient Psychiatrist) Up to two full time board eligible/ board certified psychiatrists for out patient services, (Estimated 80 hours/ week, 320-400 hours/ month, 4160 total hours/ year (12) months) total. Work hours 0800-1630 Monday through Friday, with one 30 minute lunch, no holidays or on call. 108 Hours of VA Mandatory Training and meetings for each provider is included in total. CLIN 0002, 1002, 2002, 3002, 4002 (In Patient Psychiatrist) Up to one full time board eligible/ board certified psychiatrist for in patient services, (Estimated 40 hours/ week, 160-200 hours/ month, 2080 total hours/ year (12) months). Work hours 0800-1630 Monday through Friday, with one 30 minute lunch, no holidays or on call. 108 Hours of VA Mandatory Training and meetings for each provider is included in total. BASE Period: 12 months (05-02-2020 -05-01-2021) CLIN No. SUB-CLIN Description Qty. Unit Unit Cost Total Annual Cost 0001 None Board Certified or Board Eligible Psychiatrist, Out Patient, (one at 2080 hours each) 2080 Hours DO NO T PRICE DO NOT PRICE 0001a Psychiatrist NAME:_________________________________ TITLE/LEVEL OF EXPERIENCE:____________ Hours $ $ 0001b Psychiatrist NAME:_________________________________ TITLE/LEVEL OF EXPERIENCE:____________ Hours $ $ 0002 None Board Certified or Board Eligible Psychiatrist, In Patient, 0 Hours DO NOT PRICE DO NOT PRICE 0002a Psychiatrist NAME:_________________________________ TITLE/LEVEL OF EXPERIENCE:____________ Hours $ $ Total Base Year Pricing $ OPTION PERIOD 1: 12 months (05-02-2021 -05-01-2022) CLIN No. SUB-CLIN Description Qty. Unit Unit Cost Total Annual Cost 1001 None Board Certified or Board Eligible Psychiatrist, Out Patient, (two at 2080 hours each) 4160 Hours DO NO T PRICE DO NOT PRICE 1001a Psychiatrist NAME:_________________________________ TITLE/LEVEL OF EXPERIENCE:____________ Hours $ $ 1001b Psychiatrist NAME:_________________________________ TITLE/LEVEL OF EXPERIENCE:____________ Hours $ $ 1002 None Board Certified or Board Eligible Psychiatrist, In Patient, (one at 2080 hours) 2080 Hours DO NOT PRICE DO NOT PRICE 1002a Psychiatrist NAME:_________________________________ TITLE/LEVEL OF EXPERIENCE:____________ Hours $ $ Total Option Year 1 Pricing $ OPTION PERIOD 2: 12 months (05-02-2022 -05-01-2023) CLIN No. SUB-CLIN Description Qty. Unit Unit Cost Total Annual Cost 2001 None Board Certified or Board Eligible Psychiatrist, Out Patient, (two at 2080 hours each) 4160 Hours DO NO T PRICE DO NOT PRICE 2001a Psychiatrist NAME:_________________________________ TITLE/LEVEL OF EXPERIENCE:____________ Hours $ $ 2001b Psychiatrist NAME:_________________________________ TITLE/LEVEL OF EXPERIENCE:____________ Hours $ $ 2002 None Board Certified or Board Eligible Psychiatrist, In Patient, (one at 2080 hours) 2080 Hours DO NOT PRICE DO NOT PRICE 2002a Psychiatrist NAME:_________________________________ TITLE/LEVEL OF EXPERIENCE:____________ Hours $ $ Total Option Year 2 Pricing $ OPTION PERIOD 3: 12 months (05-02-2023 -05-01-2024) CLIN No. SUB-CLIN Description Qty. Unit Unit Cost Total Annual Cost 3001 None Board Certified or Board Eligible Psychiatrist, Out Patient, (two at 2080 hours each) 4160 Hours DO NO T PRICE DO NOT PRICE 3001a Psychiatrist NAME:_________________________________ TITLE/LEVEL OF EXPERIENCE:____________ Hours $ $ 3001b Psychiatrist NAME:_________________________________ TITLE/LEVEL OF EXPERIENCE:____________ Hours $ $ 3002 None Board Certified or Board Eligible Psychiatrist, In Patient, (one at 2080 hours) 2080 Hours DO NOT PRICE DO NOT PRICE 3002a Psychiatrist NAME:_________________________________ TITLE/LEVEL OF EXPERIENCE:____________ Hours $ $ Total Option Year 3 Pricing $ OPTION PERIOD 4: 12 months (05-02-2024 -05-01-2025) CLIN No. SUB-CLIN Description Qty. Unit Unit Cost Total Annual Cost 4001 None Board Certified or Board Eligible Psychiatrist, Out Patient, (two at 2080 hours each) 4160 Hours DO NO T PRICE DO NOT PRICE 4001a Psychiatrist NAME:_________________________________ TITLE/LEVEL OF EXPERIENCE:____________ Hours $ $ 4001b Psychiatrist NAME:_________________________________ TITLE/LEVEL OF EXPERIENCE:____________ Hours $ $ 4002 None Board Certified or Board Eligible Psychiatrist, In Patient, (one at 2080 hours) 2080 Hours DO NOT PRICE DO NOT PRICE 4002a Psychiatrist NAME:_________________________________ TITLE/LEVEL OF EXPERIENCE:____________ Hours $ $ Total Option Year 4 Pricing $ Total for base performance period and all option years: $_________________________ In accordance with FAR 16.504(a)(1), The guaranteed minimum and maximum dollar amounts are listed in the table below. These amounts cover the base and all option years of the contract. The maximum dollar amounts listed shall not be exceeded. IDIQ Established MIN and Max dollar amounts for Base and all Option years: Minimum $15,000.00 Maximum $6,995,000.00 Ordering Procedures It is anticipated that a single contract will be awarded. A task order will be placed by the Administrative NCO 23 Contracting Officer. Each ordering vehicle will document the quantity, and other pertinent data to ensure the services provide the appropriate level of patient care to the maximum order allowable under the resultant contract. No additional services are authorized without prior approval through the Administrative Contracting Officer and/or Contracting Officer. The period of performance on the schedule is subject to change upon award based on credentialing.