URGENT – PLEASE READ CAREFULLY The solicitation closes FRIDAY, 3 OCT 2025 at 2:00pm EST (1:00pm CST). This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. proposals are being s...
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URGENT – PLEASE READ CAREFULLY
The solicitation closes FRIDAY, 3 OCT 2025 at 2:00pm EST (1:00pm CST).
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. proposals are being solicited, and a written solicitation will not be issued. Solicitation number W912L7-26-Q-0502 is hereby issued as a Request for Proposal within the MEMPHIS, TN area. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-05, effective 07 AUG 2025. This requirement is being advertised as UNRESTRICTED; the North American Industry Classification System (NAICS) Code(s) are 721110 HOTEL, with a Size Standard of $40M. The following clauses are applicable to this acquisition:
The solicitation closes FRIDAY, 3 OCT 2025 at 2:00pm EST (1:00pm CST).
FAR 52.232.18 Subject to the Availibility of Funds.
52.212-2 EVALUATION – COMMERCIAL ITEMS
The Government will award a contract resulting from this solicitation to the offer responsible, whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
Technical,
Hotels must be in the Memphis, TN area.
Hotels must be East of I-240 and North of Poplar Ave (not West of I-240 or East of Germantown)
See map below
Hotels must be 3 Star or better
Prefer self-service guest laundry
Must be able to provide rooms on time and abide by the changes daily. Daily Counts could change at ANYTIME.
Hotels must have inside rooms
Hotels must provide meeting room available only to TN Guard/Air Guard with Key for the duration of our stay for meetings/training that can accommodate up to 50 people
No attrition or cancelation fee will be added to the rooms
Must have NAICS Code of 721110 HOTEL.
Please fill in ALL of lodging tabs for pricing.
SAM Registered
Price
Technical and past performance, when combined, are significantly more important than price.
(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option (s). N/A
(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
(End of provision)
52.204-7 SYSTEM FOR AWARD MANAGEMENT
52.204-8 Annual Representations and Certifications
52.204-13 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)
52.204-16 Commercial and Government Entity Code Reporting.
52.204-18 Commercial and Government Entity Code Maintenance.
52.204-21 Basic Safeguarding of Covered Contractor Information Systems.
52.204-23 PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS & VIDEO SURVEILLANCE SERVICE OR EQUIPMENT. BASIC (AUG(2019)
52.209-10 – Prohibition on Contracting With Inverted Domestic Corporations.
52.211-6 BRAND NAME OR EQUAL
52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS
52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES.
52.212-4: CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS
52-212-5 (DEV) CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (DEVIATION —(MAR 2025) (DEVIATION 2025-O0003)
52.216-19 ORDER LIMITATIONS
52.217-8 OPTION TO EXTEND SERVICES
52.219-6 SMALL BUSINESS SET-ASIDE
52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REPRESENTATION
52.219-33 NONMANUFACTURER RULE
52.222-50, COMBATING TRAFFICKING IN PERSONS (Feb 2009) (22 U.S.C. 7104)
52.225-13 Restrictions on Certain Foreign Purchases
52.232-13 NOTICE OF PROGRESS PAYMENTS
52.232-18 AVAILABILITY OF FUNDS
52.232-33 Payment by Electronic Funds Transfer-System for Award Management
52.233-3 Protest After Award.
52.233-4 APPLICABLE LAW OF BREACH OF CONTRACT CLAIM
52.239-1 PRIVACY OR SECURITY SAFEGUARDS
52.246-16 RESPONSIBILITY FOR SUPPLIES
52.246-17 WARRANTY OF SUPPLIES OF NONCOMPLEX NATURE
52.247-34 QUALIFYING COUNTRY SOURCES AS SUBCONTRACTORS
52.249-4 TERMINATION FOR CONVENIENCE OF THE GOVERNMENT (SERVICES)
As prescribed in 49.502(c), insert the following clause in solicitations and contracts for services, regardless of value, when a fixed-price contract is contemplated and the Contracting Officer determines that because of the kind of services required, the successful offeror will not incur substantial charges in preparation for and in carrying out the contract, and would, if terminated for the convenience of the Government, limit termination settlement charges to services rendered before the date of termination:
Termination for Convenience of the Government (Services) (Short Form) (Apr 1984)
The Contracting Officer, by written notice, may terminate this contract, in whole or in part, when it is in the Government’s interest. If this contract is terminated, the Government shall be liable only for payment under the payment provisions of this contract for services rendered before the effective date of termination.
252.203-7000 REQUIREMENTS RELATING OF COMPENSATION OF FORMER DoD OFFICIALS
252.203-7002 Requirement to Inform Employees of Whistleblower Rights.
252.203-7003 Agency Office of the Inspector General
252.203-7005 Representation Relating to Compensation of Former DoD Officials.
252.204-7009 LIMITATIONS ON THE USE OF DISCLOSURE OF THIRD-PARTY CONTRACTOR INFORMATION
252.204-7012 SAFEGUARDING COVERED DEFENSE INFORMATION AND CYBER INCIDENT REPORTING
252.204-7015 NOTICE OF AUTHORIZED DISCLOSURE OF INFORMATION FOR LITIGATION SUPPORT
252.222-7007 REPRESENTATION REGARDING COMBATING TRAFFICKING IN PERSONS
252-225-7012 PREFERENCE FOR CERTAIN DOMESTIC COMMODITIES
252.225-7031 Secondary Arab Boycott of Israel.
252.225-7035 Buy American—Free Trade Agreements—Balance of Payments Program Certificate (Alternate I)
252.225-7048 EXPORT CONTROLLED ITEMS
252.225-7050 Disclosure of Ownership or Control by the Government of a Country that is a State Sponsor of Terrorism
252.226-7001 UTILIZATION OF INDIAN ORGANIZATIONS, INIAN-OWNED ECONOMIC ENTERPRISES, & NATIVE HAWAIIAN SMALL BUSINESS CONCERNS
252.232-7003 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS (MAR 2008) –
252.232-7006 Wide Area WorkFlow Payment Instructions.
252.232-7010 Levies on Contract Payments.
PERFORMANCE WORK STATEMENT (PWS)
FOR
Memphis Lodging
Memphis, TN
General:
Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Memphis Lodging, as defined in this PWS.
Background: The objective is to provide support for the Lodging for the Service Members of TNARNG.
Period of Performance (PoP): The Period of Performance shall be 05 OCT 2025
-TBD for Memphis TN, TN. (see section 5.0)
General Information:
Quality Control (QC): RESERVED
Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).
Recognized Holidays: RESERVED
Place and Performance of Services: (See 5.1 Requirements)
1.4.1 Property must meet all requirements as specified to be considered sufficient for the requirement. The end user may physically inspect facilities for safety, repair, or cleanliness and will have a unilateral and subjective decision on the part of the Government as to whether a property or facility is sufficient to fulfill the requirement.
1.4.4.4 Acceptance of alternative offers deviating from specified requirements are the sole subjective decision of the end user.
Telework: RESERVED
Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.
Trusted Associate Sponsorship System (TASS): RESERVED
1.4.5.3 Communications Security/Information Technology (COMSEC/IT) Security: All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.
Information Awareness: RESERVED
iWATCH Training: RESERVED
OPSEC Training: RESERVED
Classified Information. RESERVED
Threat Awareness and Reporting Program (TARP). RESERVED
Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.
Key Control. RESERVED
Special Qualifications: RESERVED
Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR Subpart
42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.
Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.
Identification of Contractor Employees: RESERVED
1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.
Contractor Travel. RESERVED
Data Rights. RESERVED
Organizational Conflicts of Interest (OCI): RESERVED
Phase In / Phase-Out Periods. RESERVED
Definitions and Acronyms
Definitions:
Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.
Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.
Contracting Officer Representative (COR): An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.
Defective Service: A service output that does not meet the standard of performance associated with the PWS.
Deliverable: Anything that can be physically delivered and includes non- manufactured things such as meeting minutes or reports.
Key Personnel: RESERVED
Physical Security: Actions that prevent the loss or damage of Government property.
Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.
Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.
Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.
Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.
2.2 Acronyms:
AEI
Army Enterprise Info Structure
AR
Army Regulation
AT/OPSEC
Antiterrorism/Operational Security
BI
Background Investigation
CM
Contract Manager
COR
Contracting Officer Representative
DA
Department of the Army
DD254
Department of Defense Contract Security Classification Specification
DFARS
Defense Federal Acquisition Regulation Supplement
DoD
Department of Defense
FAR
Federal Acquisition Regulation
GFP/M/E/S
Government Furnished Property/Material/Equipment/Services
HQDA
Headquarters, Department of the Army
HSPD
Homeland Security Presidential Directive
IA
Information Assurance
IS
Information System(s)
KO
Contracting Officer
NGB
National Guard Bureau
OCI
Organizational Conflict of Interest
PII
Personally Identifiable Information
PIPO
Phase In/Phase Out
POC
Point of Contact
PRS
Performance Requirements Summary
PWS
Performance Work Statement
QA
Quality Assurance
QASP Quality Assurance Surveillance Plan
QC Quality Control
QCP Quality Control Program
SSN Social Security Number
TE Technical Exhibit
TN-ARNG Tennessee Army National Guard
USD(I) Under Secretary of Defense for Intelligence
Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): RESERVED
Property: RESERVED
Materials:
Equipment: Audio Visual Equipment: RESERVED
Contractor Furnished Property, Materials, and Equipment (CFP/M/E):
General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.
Secret Facility Clearance: RESERVED
5.0 Requirements: The contractor shall:
5.1 Lodging: Total of each day are below and broken down on the attached Excel Hotel Room Roster. NOTE –
LOCATION: Memphis, TN
DATE: 05 OCT 2025 – TBD (45 DAYS TO A YEAR)
POC : See attached Excel file for pricing, broken down by days and quarter
05 OCT 2025 – 13 OCT 2026
TOTAL # SINGLE ROOMS
TOTAL # DOUBLE ROOMS
MEMPHIS TN (Option A)
150
MEMPHIS TN (Option B)
20
65
Hotel Rooms: 150 TOTAL
1 CONFERENCE ROOM – Available for the duration of the stay for TN Army Guard/Air Guard for up 50 people.
Request Military per diem
Funding will be increment, quarterly
Hotel will be able to build monthly
Requesting single rooms, but if not available price for double rooms
Rooms numbers and duration are subject to change, mission dependent. The contractor will be notified immediately. We will try to give as much notice as possible
Tax Exempt form will be provided at time of award
Specify if hotel provides free Breakfast
Rooms must have refrigerator and microwave
Prefer rooms with kitchenettes
Require free parking
Hotel Rooms must be inside, no hotels with outside rooms.
Hotels with outside rooms will be considered at a last resort basis
More than one hotel can be used. Please keep the hotels close as possible. Only one contract will be awarded
Must have self-service guest laundry
Soldiers will check in/out normal time at hotel
Opportunity Summary
This combined synopsis/solicitation, issued by the Department of the Army on behalf of the Tennessee Army National Guard (TNARNG), seeks lodging services in Memphis, Tennessee. The contractor must provide all personnel, equipment, and supervision necessary to perform these services under NAICS code 721110 (Hotels (except Casino Hotels) and Motels) and PSC V231 (Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel). This requirement is unrepresented with no set-aside designations. The government intends to award a contract to the responsible offeror whose proposal is most advantageous based on technical factors, past performance, and price, with non-price factors being significantly more important than price.
The primary scope of work involves providing approximately 150 rooms—specifically requested as single rooms with double rooms as an alternative—along with a dedicated conference room capable of accommodating 50 people for the duration of the stay. Accommodations must be 3-star rated or better, located East of I-240 and North of Poplar Avenue in Memphis, and must feature interior room access. Preferred amenities include self-service guest laundry, in-room refrigerators, microwaves, and kitchenettes. Daily room counts are mission-dependent and subject to change; the contractor must be able to adjust counts and provide rooms without attrition or cancellation fees.
The period of performance is scheduled to begin October 5, 2025, and is projected to last from 45 days up to one year. Responses to solicitation W912L726Q0502 must be submitted by 2:00 pm EST on October 3, 2025. The solicitation includes five attachments: the combined synopsis document, a contractor badge application, a security form, a hotel roster Excel file, and the Performance Work Statement (PWS). Funding for this requirement is subject to the availability of funds and will be provided incrementally on a quarterly basis. Under the direction of Contracting Officer Rhonda Lien, more than one hotel may be utilized to fulfill the total requirement, provided the facilities are located in close proximity.
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