Contact and place of performance
Jessica Hutchison
Glenville, WV 26351
USA
RE: 15B11926Q00000007 Dear Offeror: This solicitation package has been provided for your consideration. This RFQ is for Freezer & Cooler Repair Parts. Please make sure that you are bidding on the exact measurements and components that are specified. This solicitation is due in the Contracting Office no later than 4:00 p.m., March 20, 2026. The following MUST be completed before your offer can be accepted: Represe...
View moreQuotations shall be submitted via email to [email protected]. Faxed bids or hand carried quotes will NOT be accepted.
Please do not submit quotes to any locations other than the one listed above. Quotes received after the deadline will be processed pursuant to Federal Acquisition Regulation 52.212-1(f).
Thank you for your interest and if you have any questions, please do not hesitate to contact me at 304-626-2500, ext. 1082.
Sincerely,
Jessica Hutchison
Contracting Officer
The Federal Prison System, Bureau of Prisons, is seeking freezer and cooler repair parts for the Federal Correctional Institution (FCI) Gilmer in Glenville, West Virginia. This procurement is classified under NAICS 423740 Refrigeration Equipment and Supplies Merchant Wholesalers and PSC 4110 Refrigeration Equipment. This solicitation is designated as a small business set-aside under the SBA (SBA) program. The government intends to award by line item to the responsive and responsible vendors whose offers conform to the requirements and represent the best value, with past performance considered approximately equal in value to price.
The scope of work involves providing components and parts meeting exact measurements and specifications for refrigeration systems. Required documentation for submission includes Standard Form 1449, completed quote sheets containing the offeror’s name and UEI number, and updated registrations in the System for Award Management. Responses must be submitted via email to the contracting officer, Jessica Hutchison, and will not be accepted through fax or hand delivery.
The solicitation number for this requirement is 15B11926Q00000007, and it is issued as a combined synopsis/solicitation. The performance period and delivery requirements correspond with the fiscal year 2026 cycle. Two attachments were posted on March 11, 2026, consisting of a cover letter and the formal Request for Quotation (RFQ). The deadline for the submission of offers is 4:00 p.m. on March 20, 2026.
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