Procurement of Replacement Air Filters for the U.S. Embassy Hanoi

The U.S. Department of State has issued solicitation 19VM3026Q0012 for the procurement of replacement air filters for the U.S. Embassy in Hanoi, Vietnam. This requirement is classified under NAICS 423620 Household Appliances, Electric Housewares, and Consumer Electronics Merchant Wholesalers and PSC 4460 AIR PURIFICATION EQUIPMENT. The contractor is responsible for providing the air filters along with a delivery schedule, a warranty plan, and any accompanying accessories. Quotations must include all anticipated charges, including door-to-door delivery fees to the designated shipping address and Value Added Tax if applicable.

The government intends to award a contract or purchase order to the responsible company that provides the lowest-priced technically acceptable quotation. Awards may be made based on initial offers without holding discussions, though the agency may conduct discussions with offerors in the competitive range if necessary. For offers valued at or over $40,000, firms must be registered in the System for Award Management (SAM) at the time of proposal submission to be considered responsible.

The response deadline for this solicitation is April 15, 2026, at 17:00 local time. All quotations must be submitted in English, and incomplete proposals will not be accepted. The solicitation package includes four attachments: SAM Registration Guidance, an NDAA Certificate Form, RFQ contract clauses, and the primary RFQ document for the air filters. Stephen Hurley serves as the point of contact for this requirement.