Architect-Engineer Design Services in Support of the B-21 Bed Down

Synopsis Architect-Engineering (A-E) Services Indefinite Delivery Contracts (IDC) For B21 Bed down Services For the Kansas City District 1. CONTRACT INFORMATION: This Multiple Award Task Order Contract (MATOC) is being procured in accordance with Public Law 92-582, the Brooks Act as implemented in FAR Subpart 36.6 and DFARS 236.6. Firms will be selected for negotiation based on demonstrated competence and qualifications for the required work. The Architect-Engineer (A-E) contracts are required to support the planning, design, and construction for the Air Force Civil Engineering Centers (AFCEC) B-21 Bed Down Mission at three locations: Ellsworth Air Force Base (AFB), located in South Dakota; Dyess AFB, located in Texas; Whiteman AFB, located in Missouri and other CONUS locations as determined by the Air Force in support of the B-21 program. Bed Down projects will be executed by the local geographic USACE district for each location, Omaha (CENWO), Fort Worth (CESWF) and Kansas City (CENWK) respectively. The program has a need for an Unrestricted (UR) Indefinite Delivery Contract (IDC) to provide professional Architect and Engineering (A-E) Services. A minimum of three (3) indefinite delivery contracts (IDCs) will be negotiated and awarded for this MATOC. If the Contracting Officer determines during the selection process that fewer or more contracts should be awarded, based upon the selection criteria, the Contracting Officer has the discretion of adjusting that number, or awarding none at all. The total value of all task orders issued under this MATOC pool will not exceed $200M. The maximum award of any task order shall not exceed $50M. These task orders will be awarded firm fixed price. Selection of IDC contracts will be based on selection criteria described below. Selection of task orders will be based on appropriate selection criteria consistent with the Brooks Act and FAR subpart 36.6. Firms that are selected for negotiation of a contract may be required to submit additional information at a later time for use in the evaluation of qualifications for specific Task Orders. Task Order Placement under these IDCs will be performed in accordance with Directors' Policy Memorandum (DPM) 2020 - 02: Procedures for the Selection of Task Orders on Architect-Engineer Indefinite Delivery Contracts and EP 715-1-7. The base ordering period for each IDC will be five (5) years, with one option for an additional two (2) years. The period of performance for the IDC will begin on the date of contract award and the ordering period will be in effect for the five (5) year base period, along with the additional two (2) years if the option is exercised. The period of performance for task orders awarded under the IDC will be determined based upon the work requirement (not to exceed five (5) years from date the Task Order is awarded) and will be included in the task order request for price proposals (RFPPs) and negotiated task order award documents. Award of these contracts is anticipated at the beginning of calendar year 2021. The North American Industrial Classification System (NAICS) codes for this procurement is 541330 (Engineering Services). Large businesses must comply with FAR 52.219-9 Small Business Subcontracting Plan regarding the requirement for a small business subcontracting plan. The plan is not required with this submittal but will be required with the price proposal of the firm selected for negotiations. The wages and benefits of service employees (see FAR 22.10) performing under these contracts must be at least equal to those determined by the Department of Labor under the Service Contract Act. Service wage rates will be determined relative to the employees office location rather than the location of work. Firms must have a Unique Entity Identifier (UEI) (formally known as DUNS) number from Dun & Bradstreet (D&B) and be registered in the Department of Defense (DoD) System for Award Management (SAM). Firms not previously registered may visit https://www.sam.gov. Instructions for new registration are also located at the following link: https://www.sam.gov/SAM/transcript/Quick Guide for Contract Registrations.pdf. Contractors may obtain information on registration and annual confirmation requirements at http://www.sam.gov or by calling (866) 606-8220. Additionally, in accordance with FAR Part 22.1303, all firms must complete their VETS-4212 report. Information can be found at the Department of Labor website https://www.dol.gov/agencies/vets/programs/vets4212, or call the service center at 1-866-237-0275; you will be asked to provide your company name, employer identification number (EIN), and UEI number and DUNs number. 2. PROJECT INFORMATION: The required A-E services are for design or repair/renovation of facilities and associated infrastructure related to the Air Force B-21 Bed Down Mission, such as: Corrosion Control/Fuel Cell maintenance hangars; Aviation Hangar/Aircraft Maintenance Unit facilities; Airfield Crash Rescue/Fire Stations; Flight Simulator/Training facilities; Squad Operations facilities; Weapons Training facilities; Engine Test Shop facilities; Administrative facilities; and ancillary related aircraft support systems or related program facilities such as industrial facilities, barracks, ranges and runways. Services required are related to studies, master planning, concept designs, Design Build Request for Proposals (RFPs), standard designs, specifications and construction documents for new facilities or renovations, developing cost estimates, conducting technical reviews, Construction Management Services (CMS), and other design related services in support of the program. Project-specific requirements will be described in each individual task orders Statement of Work. Multiple task orders may be awarded with similar completion schedules and overlapping delivery dates. 3. SELECTION CRITERIA: The selection criteria a-h are listed below in descending order of importance. Sub-factors within each criterion are equally important unless stated otherwise. Criteria a through e are primary and will be evaluated for all offerors. Criteria f, g and h are secondary and will only be used as tiebreakers among firms that are essentially technically equal. PRIMARY SELECTION CRITERIA. a. Specialized experience and technical competence in: a.1 Planning and/or new design or renovation of military aviation facilities such as Corrosion Control/Fuel Cell maintenance hangars; Aviation Hangar/Aircraft Maintenance Unit facilities; Airfield Crash Rescue/Fire Stations; Flight Simulator/Training facilities; Squad Operations facilities; Weapons Training facilities; Engine Test Shop facilities; Administrative facilities. a.2 Quality management procedures. Firms demonstrating a third-party certified (e.g. ISO 9001 or similar) quality management system will be given greater consideration. A detailed quality control plan is not required with this submission but will be required subsequent to award of the contract. For factor a.1 the basis of evaluation will be the project descriptions in Section F of the SF 330. The evaluation will consider characteristics such as: breadth, depth, complexity of experience, and incorporation of innovative solutions. For factor a.2, the basis of the evaluation will be the description of the firms quality management procedures in Section H of the SF 330. Subfactor a.1 is more important than subfactor a.2. b. Professional Qualifications Responding firms shall demonstrate the professional qualifications in these key disciplines: (1) Project manager (2) Architect (3) Structural engineer (4) Mechanical engineer (5) Electrical engineer (6) Civil engineer (7) Fire protection engineer (8) Interior design (9) Geotechnical engineer (10) Cost Engineer/estimator (11) Commissioning Authority (12) Master Planner (13) Cyber Security Specialist (14) Sustainability Specialist The basis of evaluation will be information provided in section E of the SF 330. The SF 330 shall include a matrix in Section G showing experience of the proposed lead disciplines on the projects listed in Section F of the SF 330. The education, professional registration, certifications, overall years of experience, longevity with the firm, and relevant project experience will be considered. All disciplines are equal in importance. This criterion is primarily concerned with the qualifications of the key personnel and not the number of personnel. The number of personnel is addressed under the capacity criteria below. The lead personnel for each discipline should be clearly identified in section E. Only one resume (the lead for that discipline) will be evaluated for each discipline. c. Past Performance The basis of evaluation will be Past performance on DoD and other contracts with respect to cost control, quality of work, and compliance with performance schedules. The Contract Performance Assessment Reports System (CPARS) is the primary source of information on past performance. CPARS will be queried for all firms submitting a SF330. If deemed relevant by the evaluation board, performance evaluations for any significant team subcontractors who have previously been prime A-E contractors will also be considered. In addition to CPARS and eSRS, the board may seek information on past performance from other sources. d. Capacity to initiate work and complete within the time parameters of the project. The evaluation will consider the availability of an adequate number of personnel in the following key disciplines: project manager; architect; structural engineer; mechanical engineer; electrical engineer; civil engineer; fire protection engineer; interior design; geotechnical engineer, cost engineer/estimator, and commissioning authority. Include a Part II form for each firm that is part of the proposed team. For small businesses, the evaluation will also consider the firms ability to expend at least 50% of the cost of contract performance by employees of the prime firm. If your firm or partnering firms SF330 Part II doesnt include all of these key disciplines, you must include a table in Section H of the SF 330 showing the capacity of the key disciplines including partnering firms. The evaluation will look at numbers listed in Part II of the SF330 and the capacity table in Section H to evaluate the overall capacity of the team. e. Knowledge of Local Conditions at: e.1 Ellsworth Air Force Base (AFB), South Dakota e.2 Dyess AFB, Texas e.3 Whiteman AFB, Missouri Knowledge of Local Conditions will consider climatic conditions demonstrated by architects and mechanical engineers, local construction methods demonstrated by civil, structural, and geotechnical engineers and local construction climate/market impact by cost engineers. The basis for evaluation for Knowledge of Local Conditions will be from the proposed personnel project experience on resumes located in Section E, and from the projects submitted in Section F of the SF 330. The government will consider the breadth of discipline and project experience and at each of the three locations. A separate rating will be provided for each location. SECONDARY SELECTION CRITERIA. The following secondary criteria will only be used as a tiebreaker among firms that are essentially technically equal. The secondary criteria will not be co-mingled with the primary criteria in the evaluation. The three secondary selection criteria are listed in descending order of importance. f. Small Business Participation (not applicable to small businesses). Extent of participation of small businesses (SB), small disadvantaged businesses (SDB), women-owned small businesses (WOSB), HUBZone small businesses, Veteran Owned small businesses and Service Disabled Veteran Owned Small Businesses will be measured as a percentage of the total anticipated contract effort. The greater the participation, the greater the consideration. Large businesses will be expected to place subcontracts to the maximum practical extent with Small and Small Disadvantaged firms in accordance with Public Law 95-507. The basis of the evaluation will be information submitted in Section H of the SF 330. This criterion is not applicable to small businesses. g. Geographic Proximity. Responding firms should identify any offices operated in close proximity to the Ellsworth AFB, Dyess AFB, and Whiteman AFB and the contribution these office(s) will make in support of the project. The basis of the evaluation will be information submitted in Section H of the SF 330. h. Volume of DoD AE contract awards in the last 12 months. Responding firms should cite all contract numbers, task orders and modifications, award dates and total negotiated fees for any DoD AE contract awarded within the past twelve (12) months. This information will assist in effecting an equitable distribution of DoD AE contracts among qualified firms. The basis of the evaluation will be information submitted in Section H of the SF 330. This information will be excluded from the Section H 20-page limit described below. 4. SUBMITTAL REQUIREMENTS: Interested firms having the capabilities to perform this work must submit one Standard Form (SF) 330 in electronic copy using the instructions for DoD SAFE below, no later than 3:00 PM Kansas City time on October 30, 2020. SF330 Part I: Only one SF 330 Part I for the proposing team shall be included. Include the firm's UEI, DUNS Number and CAGE CODE identification numbers in SF 330, Part I, Section B, block 5. A maximum of ten (10) projects for the proposed team (including joint ventures and teaming partners) may be provided in section F. A project is defined as work performed at one site or a single installation. An Indefinite Delivery Contract (IDC) will not be considered a project for the purposes of evaluation. If the offeror provides a specific task order as a project, it should provide the base contract number and the task order number for reference purposes. If the offeror provides a site-specific contract as a project, it should provide the contract number for reference purposes. Project descriptions shall clearly describe the extent of work completed, the extent of work performed by the team (i.e. disciplines and scope), extent of design completed by the proposed team (i.e. preparation of design-build package; 100% design; report, etc.), and dates of completion for design and construction. Clearly cite whether the experience is that of the prime (or joint venture), consultant or an individual for each project in Section F. Work cited that is experience of the prime (or joint venture) from an office other than that identified in Section C should be so labeled. Designs or studies completed before 2014 will not be considered. Projects for which designs, or studies are not complete may be given lesser consideration than completed efforts. SF330 Part II: Submit SF330 Part II for the prime firm and all consultants. The SF 330 should have a total page limitation of 120 printed pages with Section H limited to twenty (20) pages. The including DoD A-Econtract award information is excluded from this 20-page limit. Each project in Section F is limited to two (2) pages; Part II is excluded from the 120 printed page limit. Double-sided sheets will count as two pages. Page sheets of 11 inches X 17 inches will be counted as a single page. Tabs do not count against the page count limit, but information contained on divider tabs will not be evaluated. For all SF 330 sections, use no smaller than 11-point font. Note: this is not a request for proposal. Interviews will be held with the firms determined to be the most highly qualified and may be conducted via e-mail, telephonically or a combination of both. QUESTIONS: Technical inquiries and questions relating to this synopsis shall be submitted via Bidder Inquiry in ProjNet at (https://www.projnet.org). To submit and review inquiry items, prospective offerors will need to use the Bidder Inquiry Key presented below and follow the instructions listed below the key for access. A prospective offeror who submits a comment/question will receive an acknowledgement of their comment/question via email. Another email to the same address will notify the prospective offeror once the reply is available for viewing. ***Please Note: Offerors shall only submit one question per inquiry. All inquiries containing multiple questions shall be rejected. Project Title: B-21 Bed Down The Bidder Inquiry Key: E8PAJK-UD3CAH. INSTRUCTIONS FOR FIRST-TIME ProjNet BIDDER INQUIRY ACCESS: From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen. Identify the Agency. Select agency USACE Enter the Bidder Inquiry Key listed above. Enter the email address you would like to use for communication. Click Continue. A page will then open saying that a user account was not found and will ask you to create one using the provided form. Enter your First Name, Last Name, Company, City, State, Phone, Email, Secret Question, Secret Answer, and Time Zone. Make sure to remember your Secret Question and Answer as they will be used from this point on to access the ProjNet system. Click Add User. Once this is completed you are now registered within ProjNet and are currently logged into the system. INSTRUCTIONS FOR FUTURE ProjNet BIDDER INQUIRY ACCESS: For future access to ProjNet, you will not be provided any type of password. You will utilize your Secret Question and Secret Answer to log in. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen. Identify the Agency. Select agency USACE. Key. Enter the Bidder Inquiry Key listed above. Email. Enter the email address you used to register previously in ProjNet. Click Continue. A page will then open asking you to enter the answer to your Secret Question. Enter your Secret Answer and click Login. Once this is completed you are now logged into the system. The Bidder Inquiry System will be unavailable for new inquiries on October 20, 2020 at 3:00 PM, local Kansas City time in order to ensure adequate time is allotted to form an appropriate response to inquiries and amend the synopsis if necessary. Offerors are requested to review the synopsis in its entirety and review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry. The ProjNet call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago) or by appointment for OCONUS. The telephone number for the Call Center is 1-800-428-HELP. Email to [email protected]. INSTRUCTIONS FOR SUBMITTING ELECTRONIC SF 330s USING DoD SAFE: DoD SAFE (Secure Access File Exchange) is a web-based tool that provides authenticated DoD CAC users and guests (unauthenticated users) the capability to securely send and receive large files, including files that are too large to be transmitted via email. Guests can receive files from CAC users and (only if CAC users requested files) send files to CAC users. Notification is achieved via email. In effort to reduce paperwork and cost, all SF 330s shall be submitted electronically through the SAFE site. Submission shall be in Adobe PDF format. You are limited to five (5) maximum files per upload (total size cannot exceed 2GB). If you have a large number of files, recommend that you combine or ZIP your files before uploading to the SAFE site. Offerors may use compression utility software such as WinZip or PKZip to reduce file size and facilitate transmission. DoD SAFE INSTRUCTIONS The offerors SF 330 shall be submitted electronically, as described below. The offerors submittals shall not contain classified data. The use of hyperlinks is prohibited. NOTE: The only authorized transmission method for SF 330s in response to this synopsis is electronically via SAFE online submission. NO OTHER TRANSMISSION METHODS (EMAIL, FACSIMILE, REGULAR MAIL, HAND CARRIED, ETC.) WILL BE ACCEPTED. The Offerors qualifications must be received by the Government by the date/time specified in the synopsis. Offerors shall electronically submit their SF 330 using the following link: https://safe.apps.mil/ Failure to properly submit qualifications by the due date and time specified in the synopsis will render it late, and late submittals will be rejected. As this is an electronic submission subject to internet connectivity and other potential network traffic issues, offerors are cautioned to plan accordingly. REQUEST FOR UPLOAD CODE: In order to electronically submit your qualifications through DoD SAFE, offerors must email Contract Specialist Josh Hill at [email protected] and Contracting Officer Alice Jeffres at [email protected] no later than five (5) working days prior to the due date to receive a request code which will allow for file uploads via the SAFE site. Offerors that fail to email for request a code five (5) working days before the due date may not receive a request code in time to upload their submission. For larger submissions that require multiple sessions to upload, multiple codes may need to be requested. Please plan accordingly when requesting a code(s) for uploads in order to have sufficient time to upload prior to the due date. FILE DESCRIPTION: Include a File Description for each file(s) you upload. The File Description will be included in the email notice to each of the recipients you choose to have access your file(s). Title the files(s): Synopsis#_COMPANY NAME_Cover letter Synopsis#_COMPANY NAME_SF330 NOTE: Do NOT enter Privacy Act Data (Personal Identification Information (PII)) in the File Description.) Submission shall be in Adobe PDF format. INSTRUCTIONS FOR USING THE SAFE WEBSITE: Once at the SAFE website select the Drop-off icon. This allows users without a Common Access Card (CAC) or users whose computer is not configured to read a CAC the option to access the SAFE site as a guest. After selecting the Click Here link you will be prompted to add your personal information, file information, recipient (Government representative) information and email settings. When completing your file information for transmittal via the SAFE website, you will be required to enter the email address for all recipients. For this synopsis, the recipients are the Contract Specialist and the Contracting Officer. The email address for the Contract Specialist for this synopsis is [email protected] AND the Contracting Officer is [email protected]. The email address of the Government Employee who initiated the request code will be automatically populated. The Offeror must enter the email address for both the Contracting Officer and Specialist. The Offeror can enter an additional email address if desired. After entering an email address, click the ADD button to add the person(s) email to the Recipients List of your response. When your qualifications are submitted, a notification will be sent to the recipients you added. NOTE: Do NOT send the SAFE site packages to group email accounts. Even if you successfully upload your SF 330 to the SAFE site, notification will not be sent to the government recipients until you verify your email address. Entering an incorrect email may result in the rejection of your submission for lateness. Successful file submission will be confirmed by the Drop-Off Completed screen which generates once a file is uploaded. NOTE: It has been reported that documents are more quickly uploaded into the SAFE website when using the Firefox web browser. The Government cannot verify that this is true and offers no guarantee that Offerors will have more success utilizing any particular browser. RECEIPT OF SUBMISSIONS: For the purposes of determining whether a submission is considered timely, the government shall utilize the date and time the submission is completely uploaded into the SAFE website as indicated by the SAFE system time stamp. For files larger than the 2GB capacity of the SAFE website and require multiple submissions will require multiple requests for codes, the Government will utilize the system generated date and time stamp of the last submission. Do not assume that electronic communication is instantaneous. It can take several minutes or even hours in some cases. The government will not be responsible for SF 330s delivered to any location or to anyone other than those designated to receive them. Offerors are responsible for ensuring that SF 330s are submitted so as to reach the designated recipient(s) noted above. Offerors are responsible for allowing sufficient time for submittals to be received in accordance with the instructions provided. Because uploaded documents expire in DoD SAFE, the submission of SF 330s should only occur during a limited window of time and should be submitted no earlier than 5 days before the due date, in order to ensure submittals dont expire before the due date. Offerors are responsible for ensuring submittals dont expire prior to the due date. There is a SAFE User Guide available at https://dl.dod.cyber.mil/wpcontent/ uploads/dcs/pdf/unclass-DOD_SAFE_User_Guidev0_2d1.pdf. If an offeror needs help, the SAFE helpdesk will not be able to help you. The Contract Specialist listed above will need to open a ticket for them to address system or user help issues.