Architect/ Engineer Indefinite Delivery Indefinite Quantity (IDIQ) Contracts for Master Planning Services within the Great Lakes and Ohio River Division

In SF330 Section H, all large businesses shall present a Small Business and Small Disadvantaged Business Subcontracting Plan in accordance with Public Law 95-507 as part of the response to this synopsis/solicitation.

In accordance with FAR 36.604 and supplements thereto, and upon final acceptance or termination, all task orders above $35,000 will receive a performance evaluation. A performance evaluation may be prepared for lesser task orders and interim performance evaluations may be prepared at any time. Performance evaluations will be maintained for use in future source selections for architect-engineer services.

2. PROJECT SPECIFIC INFORMATION: 

The following are major work elements that would be included in this requirement. These lists are not all encompassing. Conduct all aspects of Master Planning for Department of Defense installations and bases, civil works locations, municipalities, cities and counties, other federal and state agencies. Services may include sustainable planning, natural, historic and cultural resource management, healthy community planning, defensible planning, capacity planning, area development planning, network planning, form-based planning, facility standardization and plan-based programming. Products of these efforts will include but are not limited to Vision Plans, Installation Development Plans, Installation Planning Standards, Area Development Plans (ADP), Area Development Execution Plans (ADEP), Real Property Master Plans (RPMP), DD Form 1391 preparation, DD Form 1391 Planning Charrettes, Requirements Analysis, Installation Sustainability Assessment (ISA) Planning Studies, Encroachment Sustainability (ESAP) Planning Studies, Real Property Planning and Analysis System (RPLANS) support, Installation Complex Encroachment Management Plans (ICEMAPs), Air Installation Compatible Use Zone (AICUZ) Planning Studies, Regulating Plans, Implementation Plans, Environmental Documentation, Environmental Assessments, and Environmental Documentation for NEPA, SHPO, and other requirements, Network Plans, programming documents and other products as prescribed by Department of Defense, Unified Facilities Criteria, Installation Master Planning (UFC 2-100-01, current version).

Other services may include, infrastructure assessments, deficiency tabulations (DefTabs) planning feasibility studies, transportation plans, Energy Resilience and Conservation Investment Program (ERCIP) planning and programming, Net Zero Energy Installations (NZEI) plans, Sustainability Component Plans, Climate Change Resiliency Plans, project economic and market analyses, stationing plans, installation design standards, facility utilization surveys, security and anti-terrorism/force protection studies, life safety improvements, and Americans with Disabilities Act (ADA), and Architectural Barriers Act (ABA) surveys.

Additional services may include housing and housing market analysis studies, housing community plans, information management master plans, medical master plans, privatization studies, baseline studies, CAD/GIS mapping, CAD/GIS data migration/consolidation, data linkage, database development, database migration/consolidation, data scanning and archiving, and code and regulatory comparisons.

3. SELECTION CRITERIA:

Selection criteria in descending order of importance are listed below. “a” through “d” are primary, and “e” is secondary.

a. Professional Qualifications:

The government’s evaluation of professional qualifications will consider education, training, certifications, registrations, overall experience, relevant experience, and longevity with the firm.

b. Specialized Experience and Technical Competence:

The government’s evaluation of Specialized Experience and Technical Competency will consider example projects in the SF330 Section F which include Specialized Experience and Technical Competencies below. The government will also consider the same Specialized Experience and Technical Competencies of individual team members in SF330 Section E.

i. Performance of Planning Charrettes and development of programming documents to include complete DD Form 1391s to include the backup/supporting documentation sections (Tabs B-J from the Army’s DD Form 1391 Processor System), detailed cost estimates, and Economic Analysis.

ii. Preparation of US Army and Air Force master planning products such as Installation Development Plans, Area Development Plans, and ICEMAPS, various engineering studies involving facilities, infrastructure, application of sustainable design and development concepts, and/or operational activities on military installations.

iii. Proficiency in the analysis of real property assets using the Army’s Real Property Planning and Analysis System (RPLANS), to include the analysis and development of algorithms and edits to the calculated facility allowances.

c. Capacity:

Firms must demonstrate the necessary capacity to perform five (5) large task orders simultaneously and within prescribed schedules. A large task order is defined as larger than $300,000. The evaluation will consider the availability of an adequate number of personnel in key disciplines.

d. Past Performance:

Past performance of the A-E, joint venture partners, and key subcontractors on Department of Defense (DoD) and other contracts with respect to cost control, quality of work, and compliance with performance schedules, as determined from CPARS and other sources.

e. Small Business Participation:

In paragraph H, provide a brief narrative explaining the roles proposed for small businesses on the team. Additionally, estimate the proposed extent of participation of Small Business, Small Disadvantaged Business, Woman-Owned Small Business, HUBZone Small Business, Service- Disabled Veteran-Owned Small Business and Veteran Owned Small Business team members in the contract team using a chart showing each firm that is a team member, their small business category, and their proposed level of participation measured as a percentage of the overall estimated effort (i.e. a chart with 3 columns, respectively entitled 'Firm Name', 'Small Business Category', and '% Participation').

4. SUBMISSION REQUIREMENTS:

ALL SUBMISSIONS TO THIS PROPOSAL ANNOUNCEMENT SHALL BE SUBMITTED ELECTRONICALLY THROUGH DOD SAFE. No paper copies, CD-ROMs or facsimile submissions will be accepted. Electronic Proposal Submission is required through the Army’s Electronic File Sharing Service, DOD SAFE (https://safe.apps.mil). The DOD SAFE Application is used to send large files to individuals that would normally be too large to send via email. There are no user accounts for SAFE. Authentication is handled via email. Anyone has access to DOD SAFE, and the application is available for use by anyone. The SAFE “Getting Started Guide” has information on how to utilize the system (https://safe.apps.mil/about.php). Instructions for uploading are as follows:

a. Send an email to the Contract Specialist to receive the link to drop off your proposal. This will need to be completed five (5) business days prior to proposal due date.

• Jessica Moss, Contract Specialist at [email protected]

b. You will receive an email with the link to submit your drop-off. The link will be provided no later than two (2) business days prior to the proposal due date.

Short Note to the Recipients:

• Click the Add Files or Drag and Drop your files. For file description, enter W912QR23R0031-FIRMNAME.
• Click Upload button to send documents.
• Guest users will need to check their email to verify their email address before the recipients will be notified. (Government-issued Common Access Cards (CACs) are not required.)

File Size Limitations: Offerors are advised to follow the DOD SAFE instructions for uploading files. DOD SAFE supports delivery up to 8GB. If needed, Offerors are advised to break the files down into smaller sections in order to upload it to the system. In such cases, please divide the sections as logically as possible and be sure to clearly name the files as specified below

File Naming Convention: To ensure your submission is received and processed appropriately, it is important that interested parties CAREFULLY ensure their electronic files adhere to the following name convention:

• W912QR23R0031-FIRMNAME

Each file name shall begin with the solicitation number followed by the firm’s name and a brief file description. Please see example above.

File Organization: Although hard copies are not accepted, each file shall be clearly indexed, and logically assembled. Font size shall be 10 or larger. Pages shall be letter sized (larger page sizes (such as 11x17 fold-outs, etc.) will be counted as two pages. Proposals shall be in a narrative format, organized and titled so that each section of the proposal follows the order and format of the factors. Information presented should be organized so as to pertain to only the evaluation factor in the section that the information is presented. Information pertaining to more than one evaluation factor should be repeated in each section for each factor.

Upload Completion & Deadline: Interested parties shall submit responses no later than the date specified on the solicitation document. The time & date of proposal receipt will be the upload completion / delivery time & date recorded within DOD SAFE site. Do not assume that electronic submission will occur instantaneously. Large files (e.g. 10MB or more) will take some time to upload. Offerors should time their upload effort with prudence by not waiting until the last few minutes—this will allow for unexpected delays in the transmittal process. Offerors are encouraged to keep a copy of the upload confirmation for their record. Submissions after the deadline will be considered late and will be processed in accordance with FAR 15.208.

Electronic Files: Files shall be in their native format (i.e. doc, xls, ppt, etc.), or if in pdf format, shall be in searchable text. Text and graphics portfolios of the electronic copies shall be in a format readable by Microsoft Office or Adobe applications. Data submitted in a spreadsheet format shall be readable by MS Excel (all cells and formulas should be unlocked).

Any information, presented in a proposal that the Offeror wants safeguarded from disclosure to other parties must be identified and labeled in accordance with the requirements of Provision “FAR 52.215-1, Instructions to Offerors – Competitive Acquisition (Jan 2017),” subparagraph (e). The Government will endeavor to honor the restrictions against release requested by Offerors, to the extent permitted under United States law and regulations.

Offerors must submit one (1) electronic copy of the SF 330, Part l and one copy of the SF330, Part II for the prime firm. Each branch office that will have a key role in the proposed contract must also submit a copy of the SF 330 Part II. Offerors must submit a current and accurate SF 330, Part II, for each proposed sub-consultant. Any firm with an electronic mailbox responding to the solicitation should identify such address in the SF 330, Part I. Please identify the UID number of the office(s) performing the work in Block 5 of the SF 330, Part I. UID numbers may be obtained by via the internet at www.SAM.gov.

The proposal shall be submitted as one file. Font size shall be 10 or larger on white letter-sized paper (8 inches by 11 inches). The SF 330 will be no longer than 100 pages in length (excluding the SF 330, Part IIs) and Section H will be 20 pages or less in length. Each printed side of a page will count as one page. Dividers, bindings and coversheets do not count against the total page count of the response to the RFP.

Do not furnish design portfolios, prints, magazines, newspaper clippings, or CDs of completed projects. All requirements of this notice must be met for a firm to be considered responsive.

5. SYSTEM FOR AWARD MANAGEMENT:

To be eligible for award, a firm must have a Unique Entity Identifier (formerly DUNS Number) and be registered in the System for Award Management (SAM) database, via the SAM Internet site at https://www.sam.gov. Central Contractor Registration (CCR) and ORCA are now available through the System for Award Management (SAM). Training tools are available on the SAM website to help you get familiar with SAM. Start by going to www.sam.gov, and then click on the SAM HELP tab. Under User Help you will find the full User Guide as well as Quick Start Guides and Helpful Hints that will help you create an account, migrate your roles, perform updates, and search for the information you need. These guides can also be viewed on http://www.acquisition.gov. Please identify the Unique Entity Identifier (formerly DUNS Number) of the office(s) performing the work in Block 5 of the SF 330, Part I. Unique Entity Identifier (formerly DUNS Number) may be obtained by contacting (866) 705-5711, or via the internet at http://fedgov.dnb.com/webform.

6. OFFEROR’S QUESTIONS AND COMMENTS:

Contracting Point of Contact: Jessica Moss (502) 315-6179, email address [email protected]

Technical inquiries and questions relating to proposal procedures or bonds are to be submitted via Bidder Inquiry in ProjNet at http://www.ProjNet.org/ProjNet. As noted below, offerors shall not submit their proposals via ProjNet. Offerors shall submit their proposals in accordance with the provisions stated in the solicitation. To submit and review bid inquiry items, bidders will need to be a current registered user or self-register into system.

Project: W912QR23R0031;

Quick Add Key: 54QYF4-7B6JB4

Specific Instructions for ProjNet Bid Inquiry Access:

1. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

2. Identify the Agency. This should be marked as USACE.

3. Key. Enter the Bidder Inquiry Key listed above.

4. Email. Enter the email address you would like to use for communication.

5. Select Continue. A page will then open stating a user account was not found and will ask you to create one using the provided form.

6. Enter your First Name, Last Name, Company, City, State, Phone, Email, Secret Question, Secret Answer, and Time Zone. Make sure to remember your Secret Question and Answer as they will be used from this point on to access the ProjNet system.

7. Select Add User. Once this is completed you are now registered within ProjNet and are currently logged into the system.

Specific Instructions for Future ProjNet Bid Inquiry Access:

1. For future access to ProjNet, you will not be emailed any type of password. You will utilize your Secret Question and Secret Answer to log in.

2. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

3. Identify the Agency. This should be marked as USACE.

4. Key. Enter the Bidder Inquiry Key listed above.

5. Email. Enter the email address you used to register previously in ProjNet.

6. Select Continue. A page will then open asking you to enter the answer to your Secret Question.

7. Enter your Secret Answer and click Login. Once this is completed you are now logged into the system.

From this page you may view all bidder inquiries or add an inquiry.

Bidders will receive an acknowledgement of their question via email, followed by an answer to their question after it has been processed by our technical team.

Offerors are requested to review the specification in its entirety and to review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800-428-HELP.

Information concerning the status of the evaluation and/or award will NOT be available after receipt of bids/proposals.

NOTES:

1. Offerors shall not submit their proposals via ProjNet, but in accordance with the provisions stated in the Presolicitation notice. Any questions regarding acceptable means of submitting offers shall be made directly to the Contract Specialist identified in the Presolicitation notice.
2. Government responses to technical inquiries and questions relating to proposal procedures that are submitted to ProjNet in accordance with the procedures above are not binding on the Government unless an amendment is issued on SAM.gov. In the case of any conflicts, the last posted notice or, if applicable, amendment posted to SAM.gov governs. Any changes or revisions to the Presolicitation notice will be issued on SAM.gov.
3. The ability to enter technical inquiries and questions relating to proposal procedures will be disabled ten (10) calendar days prior to the closing date stated in the solicitation. No Government responses will be entered into the ProjNet system within five (5) calendar days prior to the closing date stated in the solicitation.

ADDITIONAL INSTRUCTIONS AND CLARIFICATIONS FOR SF330:

SF330 Section D

The offerors shall submit an organizational chart as required by SF330 Section D.

SF330 Section E

The individuals identified by the project roles on the SF330 may not have multiple duties or be “dual- hatted.” Offerors shall provide individual resumes in SF330 Section E for each of the individuals listed below in lines 1 through 14. Individuals included in SF330 Section E must possess the certifications and/or registrations listed below and must have performed in their respective role (i.e. project manager, architect designer, etc.) on projects similar to those listed in Paragraph 2 of this solicitation. The individual’s experience for the amount of time listed below applies to experience related to the position described and can include years working prior to registration/licensure/certification.

1. Project Manager: Registered Architect (RA), Professional Engineer (PE), Professional Landscape Architect (PLA), or Certified Planner (AICP), 10 Years
2. Project Manager: Registered Architect (RA), Professional Engineer (PE), Professional Landscape Architect (PLA), or Certified Planner (AICP), 10 Years
3. Architect: Registered Architect, 10 Years
4. Architect: Registered Architect, 10 Years
5. Civil Engineer: Registered Professional Engineer, 10 Years
6. Civil Engineer: Registered Professional Engineer, 10 Years
7. Landscape Architect: Professional/ Registered Landscape Architect, 10 Years
8. Landscape Architect: Professional/Registered Landscape Architect, 10 Years
9. Community Planner: Certified Planner (AICP), 10 Years
10. Community Planner: Certified Planner (AICP), 10 Years
11. Military Master Planner, 10 years
12. Military Master Planner, 10 years
13. Cost Engineer, 10 Years, additional consideration will be given if the individual is a certified cost engineer (CCE), certified cost consultant (CCC), or comparable certification (American Society of Professional Estimators or Association for Advancement of Cost Engineering.)
14. Cost Engineer, 10 Years, additional consideration will be given if the individual is a certified cost engineer (CCE), certified cost consultant (CCC), or comparable certification (American Society of Professional Estimators or Association for Advancement of Cost Engineering.)
15. GIS Specialist, 5 years
16. Economist, Bachelor Degree, 10 years

SF330 Section F:

For all projects included in SF330 Section F, all must be substantially complete. Projects must demonstrate the specialized experience and technical competence of the prime firm, joint venture partners, consultants, key subcontractors and/or freelance associates.

Projects are considered substantially complete if enough work has been performed such that it demonstrates to USACE the ability of the Contractor, Subcontractors, etc. to successfully complete all phases of the project.

The Offeror shall submit a maximum of ten (10) projects in total; all ten (10) projects must be completed within the last five years, from the date of this solicitation, in the types of projects specifically indicated above in paragraph 2, PROJECT SPECIFIC INFORMATION. Additional consideration will be given for having at least one of each of the three project types listed in paragraph 3 (b) SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE. The effectiveness of the proposed project team (including management structure; coordination of disciplines, offices and/or subcontractors; and prior working relationships) will also be examined. Project descriptions should show explicit experience pertinent to this announcement.

If more than ten (10) projects are submitted, only the first ten (10) projects listed in the proposal will be evaluated. Each project example should include the following information: which prime firm, partner, consultant or key subcontractors executed the project, a description/narrative of the project, scope, location, contract dollar award amount and final dollar cost, the start date, original contract finish date, the actual finish date, customer POC with current phone number and email information. Projects should also list any key personnel that worked on the submitted projects. Indefinite Delivery, Indefinite Quantity (IDIQ) Contracts, where numerous Task Orders are listed together, are not acceptable as projects. Rather each Task Order would be considered a project.

SF330 Section H:

In SF330 Section H, include an evaluation of performance from the client/owner for all example projects included in SF330 Section F. Performance evaluations will not be counted against the 20-page limit of SF330 Section H or the 100-page limit for the entire SF330.

In SF330 Section H, each offeror shall present a Quality Management Plan including an explanation of the firm's management approach; management of sub-consultants (if applicable); quality control procedures; procedures to ensure that internal resources are not over committed; and an organizational chart showing the inter-relationship of management and various team components (including sub-consultants). The Quality Management Plan shall also include a Capacity Narrative describing the offeror’s ability to complete the work with available resources.

In SF330 Section H, all large businesses shall present a Small Business and Small Disadvantaged Business Subcontracting Plan in accordance with Public Law 95-507 as part of the response to this RFP. The number of pages of the Small Business Small Disadvantaged Business Plan do not count against the total page count for the response to the RFP. Additionally, estimate the proposed extent of participation of Small Business, Small Disadvantaged Business, Woman-Owned Small Business, HUBZone Small Business, Service-Disabled Veteran-Owned Small Business and Veteran Owned Small Business team members in the contract team using a chart showing each firm that is a team member, their small business category, and their proposed level of participation measured as a percentage of the overall estimated effort (i.e. a chart with 3 columns, respectively entitled 'Firm Name', 'Small Business Category', and '% Participation').

Release of firm status will occur within 10 days after approval of any selection. All responses on SF 330 to this announcement must be received no later than 2:00 p.m. local time on 3 April 2023. No other general notification to firms under consideration for this project will be made. Facsimile transmissions will not be accepted. Solicitation packages are not provided and no additional project information will be given to firms during the announcement period.