Sanitary Sewer Cleaning and Inspection

Unit of Issue

Unit Price

Total Price

0001

Sanitary Sewer Cleaning and Inspection Services in accordance with the PWS to include Comprehensive Inspection Report Package (Video, Digital Summary, As-Builts).

1

Job

Total

Place of Performance – 1947 Harrington Memorial Road, Mansfield, OH, 44903-8049.

Addendum 52.212-1

Instructions to Offerors-Commercial Items.

1.GENERAL INSTRUCTIONS TO OFFERORS:

This Request for Quotation (RFQ) is being issued in accordance with the procedures at RFO FAR 12. The contracting officer is vested by authority above with additional procedural discretion and flexibility, for this acquisition which may allow to solicit, offer, evaluate, and award in a simplified manner that maximizes efficient economy, minimizes burden and administrative costs for both the Government and industry through procedures awarding this Contract. The Offeror’s quote shall be submitted electronically as outlined below. The government contemplates awarding a single FFP contract based on a competition between small businesses where the Offeror’s quote is most advantageous to the Government, price and other factors considered.

1.1. Questions regarding this RFQ shall be in writing and directed via e-mail to [email protected] & [email protected]. All correspondence shall reference W50S8R26Q0004. The cut-off for questions is no later than 18 May 2026. All questions will be answered electronically so that all respondents will be provided with equal access to all questions and answers.

1.2. The Offeror is notified that the Government will not reimburse costs incurred for quote preparation.

The proposal evaluation and discussion procedures. FAR 15.203 do not apply to this acquisition. The Government will conduct evaluations using an approach that is most advantageous to the government, price and other factors considered, using RFO FAR 12.203, considering solely the offeror’s response to this RFQ.

1.3. The government does not intend to hold any exchanges after receipt of quotes and respondents are advised to submit their best offer at the time quotes are due. In the event that exchanges with respondents after the receipt of quotes are deemed necessary, the contracting officer may hold such exchanges with any or all quoters, at any time, in any manner, without complying with the rules in 15.204, which are not applicable to this acquisition. A competitive range may, or may not, be established at the sole discretion of the contracting officer. All respondents will be treated fairly and impartially, in accordance with RFO FAR 1.102.

1.4. Quote shall conform to all the requirements of this RFQ. Failure to conform may result in your quote being rejected and no longer considered for award.

1.5. By responding to this RFQ, the offeror agrees to meet all the requirements incorporated herein, and agrees to all the terms, conditions, and provisions.

1.5.1. The Offeror’s quote shall be submitted electronically to the addresses listed under “Quote Submission Instructions”. The closing date and time for submittal of quote is 21 May 2026, 1:00 P.M. EST.

1.6 Quote Organization

1.6.1. The Offeror’s quote shall consist of three volumes. The offeror shall submit an unclassified quote which demonstrates its ability to perform and meet the requirements in this solicitation.

1. Factor 1 – Technical
   1. Element 1 –  Technical Approach
   2. Element 2 –  Project Schedule

b. Factor 2 – Past Performance

c. Factor 3 – Price

Required Content

1.7 Volume 1 – Technical – Technical shall be organized in sections as it addresses the corresponding sections and tasks in the Performance Work Statement. The offeror shall provide a realistic and descriptive solution for tasks and evidence that the offeror has current capability and resources to meet the requirements defined in the Performance Work Statement.

1. Technical Approach - Provide a detailed narrative describing the methods, equipment (e.g., jetting and camera equipment), and personnel that will be used to meet the cleaning and inspection requirements as outlined in Section 5 of the PWS. The approach must be adequate enough for the Government to evaluate that the proposed services meet all standards.
2. Project Schedule – Provide a preliminary schedule outlining the timeline and sequence of operations for completing all work within the 60-day Period of Performance.

1.8 Volume 2 – Past Performance - Past performance information may be obtained from any sources available to the Government. For example, the Government may retrieve past performance information from the Contractor Performance Assessment Reporting System (CPARS), Supplier Performance Risk System (SPRS), GSA, or Federal Awardee Performance and Integrity Information System (FAPIIS). As a result, this RFQ does not include a past performance information submittal from quoters.

1.90 Volume 3 – Price - Contractor shall complete pricing using the provided CLIN structure. Certified cost and pricing data are not required; however, the Government reserves the right to request information other than certified cost and pricing data prior to award.

1.11. Quote Submission Instructions:

1.11.1. The Government will only accept electronic submissions. Should the Government want to print the volumes of the quote, the submission shall be clearly indexed and logically assembled.

1.11.2. Ensure that all volumes are submitted in response to this RFQ. Failure to do so may result in your quote not being considered. Your quote shall be structured in a manner that clearly addresses the requirements for this RFQ. Responses that are overly verbose or include marketing material are not desired.

1.11.3. Offeror shall submit their quote to [email protected] & [email protected]  no later than the submittal due date of 21 May 2026, 1:00 P.M. EST.

--- End of FAR 52.212-1 Addendum ---

BASIS OF AWARD- EVALUATION

1. Basis for Contract Award – Evaluation of Offers-Simplified Acquisition Procedures

(a) Basis for Contract Award. In accordance with the procedures at RFO FAR 12 streamlined procedures for solicitation, evaluation, and award. It is the Government’s intent to award a single, direct award of a firm-fixed price contract. The Government will award a contract resulting from this solicitation to the responsible offeror, whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The offeror must satisfy the requirements described in the evaluation criteria, as well as all other RFQ requirements. The Government may perform a comparative evaluation (comparing offers to each other) to select the contractor that is best suited and provides the best value, considering the evaluation factors in this solicitation. The following factors shall be used to evaluate offers.

(i) Technical

(ii) Past Performance

(iii) Price

(b) A quotation is not an offer and, consequently, cannot be accepted by the Government to form a binding contract. Therefore, issuance by the Government of an order in response to a supplier’s quotation does not establish a contract. A written notice of award or purchase order, mailed or otherwise furnished to the successful quoter is an offer by the Government to the supplier to buy certain supplies or services upon specified terms and conditions. A contract is established when the supplier accepts the offer.

2. Quote Evaluation: The evaluation process will be accomplished as follows (Organized by Volume):

Volume I, Technical

1. Technical Evaluation. Technical Capability will be evaluated on an Acceptable/Unacceptable basis utilizing the Technical Approach and Project Schedule provided to the Government. To be determined Technically Acceptable, the offeror’s technical quote must meet all requirements and standards as stated in this solicitation and the attached Performance Work Statement (PWS). An offeror shall obtain an “Acceptable” rating to continue further in the competition. Offerors who are deemed to merit an “Unacceptable” rating in the Technical Capability Factor will be removed from further consideration for award. Once the minimum requirements are established, the team shall evaluate the offeror's quote against these requirements to determine whether the quote is acceptable or unacceptable, using the ratings and descriptions outlined herein. Quotes are evaluated for acceptability but not ranked using the non-price factors/subfactors. In order to be considered awardable, there must be an "acceptable" rating in every non-price factor/subfactor.

C. Volume II, Past Performance Factor

1. General: The past performance assessment will assess the prime’s (hereafter referred to as quoter’s) ability to successfully accomplish the proposed effort based on the quoter’s demonstrated present and past work record. The Government will evaluate the quoter’s demonstrated record of contract compliance in supplying products and services that meet users’ needs, including cost and schedule. The recency and relevancy of the information, the source of the information, context of the data and general trends in the contractor’s performance will be considered.

First, we will evaluate recency. For purposes of this evaluation, recency is defined as demonstrated experience (active or completed efforts) performed within the past three (3) years from the issuance date of this solicitation. Second, we will evaluate recent contracts for relevancy as described below. Third, we will evaluate relevant contracts for overall quality.

The evaluation of the quoter’s (including partnerships and joint venture) present/past performance WILL NOT include the present/past performance of any subcontractors, predecessor companies, affiliates, other divisions or corporate management even though they may perform major or critical aspects of this requirement. Only the quoter's past performance will be evaluated.

2. Past Performance Assessment: Present and Past Performance is a measure of the degree to which you have satisfied your customers in the past and complied with federal, state, and local laws and regulations. Your past performance is relevant to this competition when you have done recent work that has confronted you with the same kinds of challenges that you would reasonably expect to encounter during performance of the contract described by the RFQ. We will assess your past performance on the basis of recency, relevancy, and quality (general trends in contractor performance and source of information). Past performance information may be obtained from any sources available to the Government.

3. Past Performance Evaluation Ratings:

a) As a result of the recency and relevancy assessments of current and prior contracts, a relevancy rating described below will be assigned within the past performance evaluation.

Table 1

Adjectival Rating

Description

Relevant

Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Not Relevant

Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Scope = Product Type, Type of Work, Functions, Skill Mix and/or Labor Classifications, etc.

Magnitude of effort = Dollar Value and Period of Performance

Complexities = Contract Type (e.g., Indefinite Delivery Contract, Firm-Fixed-Price, FAR-based, Other Government Transaction, UCC), Location (on-base, off-base, geographical), Terms and Conditions (e.g., private, Federal, DoD, Army, National Guard Bureau), etc.

Table 2

Adjectival Rating

Description

Acceptable

Based on the quoter’s performance record, the Government has a reasonable expectation that the quoter will be able to successfully perform the required effort, or the quoter’s performance record is unknown.

Unacceptable

Based on the quoter’s performance record, the Government does not have a reasonable expectation that the quoter will be able to successfully perform the required effort.

D. Volume III, Quote

1. General: We will determine the merits of your quote on the basis of (a) its acceptability and (b) its total quoted price.

(a) Acceptability: We will determine the acceptability of your quote on an acceptable or unacceptable basis. We will consider your quote acceptable if it (i) conforms to the material solicitation requirements; (ii) manifests your unconditional assent to the terms of this Request for Quote (RFQ), and (iii) you are a responsible prospective contractor pursuant to RFO FAR 9.104-1. (NOTE: By submission of a quote, the quoter represents that it unconditionally assents to the terms of this Request for Quote, except for any written express exceptions.)

(i) Conformance. Material solicitation requirements include those terms affecting quality, quantity, price, or delivery.
 
 (ii) Assent. If you (1) take exception to any term of this RFQ, (2) propose any additional terms, or (3) omit material information required by this RFQ then we will consider your quote to be unacceptable and ineligible for contract award.

(b) Price: The Government will evaluate the offeror’s proposed price using the ‘GRAND TOTAL’ to determine if it is fair, reasonable, complete, and balanced. The Total Evaluated Price (TEP) will be used.

1. Total Evaluated Price (TEP) Calculation: The Government will evaluate offers for award purposes by adding the total proposed price for all Contract Line Item Numbers (CLINs) to the total proposed price for the basic requirement.
2. Reasonableness: We will evaluate your price for fairness and reasonableness in accordance with RFO FAR 12.204
3. Completeness: The offeror's price will be evaluated to ensure that prices are provided for all required CLINs and that no unpriced items remain.

E. Compliance and Responsibility:

1. Compliance and Responsibility Information: Prior to the evaluation of quotes, Annual

Representations and Certifications, Offeror Representations, Certifications, and the Submission of Other Information completed via the System for Award Management (https://www.sam.gov) will be assessed for compliance with requirements applicable to this RFQ. Quotes found to not be in compliance with these requirements may be determined ineligible for award.

2. REJECTION OF OFFERS: Offerors shall carefully read, understand, and provide all the information requested in the quote. If there are parts of the RFQ that are vague and/or ambiguous, request clarification from the Contract Specialist and/or the Contracting Officer before the established cut-off date for questions. The circumstances that may lead to the rejection of a quote are:

2.1.        When the quote fails to meaningfully respond to the instructions specified. Examples of failure to meaningfully respond include:

2.1.1 When the Government is evaluating an Offeror’s product specifications and a quote merely repeats the requirements without elaboration or fails to present more than a statement indicating its capability to comply with the RFQ terms and does not provide, support, or detail how they will perform.

2.1.2 When the quote fails to provide any of the data and information required in the RFQ.

2.2 When the quote reflects an inherent lack of technical competence or a failure to comprehend the complexity and risks required to perform the RFQ requirements due to submission of a quote, which is substantially high or low in Price and/or unachievable in terms of technical or schedule commitments.

2.3 When the quote contains major error(s), omission(s) and or deficiencies that indicate a lack of understanding or an approach that cannot be expected to meet requirements or involves a very high risk and none of these conditions can be corrected without major rewrites or revisions of the quote.

2.4 When the quote offers a product that does not meet all stated material requirements of the RFQ.

2.5 When the quote is late, in accordance with FAR 52.212-1(c) and the Electronic Submission Instructions herein.

2.6 When the quote is significantly high or low as to cost or price, or is unaffordable to the government.

2.7 When the quote is not in full compliance with the terms and conditions of the RFQ.

List of Attachments:

Attachment 1 Performance Work Statement

Attachment 2 Drawings

Attachment 3 Provisions and Clauses

NG Agency Protest Program is intended to encourage interested parties to seek resolution of their concerns with the National Guard (NG) as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office (GAO) or other external forum.

Contract award or performance is suspended during the protest to the same extent, and within the same time periods as if filed at the GAO. The NG protest decision goal is to resolve protests within 35 calendar days from filing. An agency protest may be filed with either the Contracting Officer or the NG Agency’s Protest Decision Authority, but not both, in accordance with NG protest procedures.

To be timely, the protests must be filed with the periods specified in FAR 33.103. To file a protest under the NG Agency Protest Program, the protest must request resolution under that program and be sent to the address below:

National Guard Bureau

Office of the Director of Acquisitions/ Head of Contracting Activity

ATTN: NGB-AQ-O

111 S. George Mason Dr. Arlington, VA 22204

Email: [email protected]

All other agency-level protests should be sent to the Contracting Officer for resolution at the address in the solicitation. See FAR clause 52.233-2. 

May 14 2026 - Amendment 1 - The purpose of this amendment is to: (1) Incorporate the responses to vendor questions as set forth in Attachment 4 Question Answer and (2) Incorporate Wage Determination 2015-4735, Revision 29. See the attached documents for full details.

May 20 2026 - Amendment 2 - The purpose of this amendment is to: (1) Incorporate additional questions to the Questions and Answers. Please see amended Question and Answer document.