Contact and place of performance
Shannon Connelly
Browning, MT 59417
USA
SOURCES SOUGHT NOTICE This is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. Pursuant to 48 CFR Part 326, Subpart 326.603-3 and IHM 5.5-6, Indian Health Service must use the negotiation authority of the Buy Indian Act, 25 U.S.C. 47, to give preference to Indian Economic Enterprises (IEE) whenever the use of that authority is authorized and practicable. The Govern...
View moreDESCRIPTION OF REQUIREMENT
NAICS:
532420 - Office Machinery and Equipment Rental and Leasing
Size Standard: $40 Million
Duration:
One (1) Year with Three (3) Option Years
Deliverables and Delivery Schedule:
Ensuring the equipment arrives in good condition and meets specifications. Delivery shall occur to coincide with the time of award and not to exceed 45 days after award.
Equipment: Postage Meter lease
Removal and Replacement of the BFSU Mail Center Machine, located at PHS Browning Hospital, Browning MT 59417.
a) Removal of Old Machine: Safely decommission and remove existing machine.
b) Installation and Setup: Install new machine according to manufacturer's guidelines, test machine’s performance, connect to the network, and verify that all software and firmware, including postage rates, are updated.
c) Training & Safety: Train staff on new operations, including startup, shutdown, and troubleshooting procedures.
d) Testing & Maintenance: Perform calibration for weighing and printing, establish an end-user regular maintenance schedule. (proactive plan designed to keep equipment operating optimally).
INSTRUCTIONS TO INDUSTRY
ISBEEs are highly encouraged to respond to this notice. However, firms must also understand that generic capability statements are not sufficient for effective evaluation of their capacity and capability to perform the work required. To be considered a capable source, responses must directly demonstrate the company’s capability, experience, and ability to provide services as shown below.
Your response must include but is not limited to the following:
• Number of years of experience in providing routine food service delivery and customizable menus to healthcare facilities
• List of past jobs/contracts of providing routine food service delivery and customizable menus to healthcare facilities
• Demonstrate how your company meets the definition for Indian Economic Enterprise (IEE) in consideration to this requirement.
• Demonstrate how your company will receive at least 51% of the earnings from the awarded contract.
• If identifying a partnership with a subcontractor that is a similarly situated entity, demonstrate how together with the subcontractor you will receive a combined 51% of the earnings from the contract.
• If identifying a partnership with a subcontractor that is NOT a similarly situated entity, demonstrate how you will receive 51% of the earnings from the contract.
• Demonstrate how the prime IEE, or together with the subcontractor, will conduct management and daily operations to be controlled by one or more individuals who are Indians.
Failure to address these items in your capability statement could exclude your firm from being determined a capable IEE/ISBEE source.
SUBMISSION
Interested parties capable of performing the required services may submit a response via email to: [email protected] no later than 7 days from the date of the sources sought announcement.
Interested parties shall submit their capability response as instructed above and include a copy of the Buy Indian Act Indian Economic Enterprise Representation Form. It is recommended to include the sources sought ID in the subject line.
Sources Sought ID: SS-75H70926BAO_044. Responses received to this notice will assist in determining the acquisition strategy of the requirement.
The Indian Health Service (IHS) has issued this Sources Sought notice, solicitation number SS-75H70926BAO_044, to identify capable vendors for a mail-center postage meter lease. This requirement involves the removal and replacement of the BFSU mail center machine located at the PHS Browning Hospital in Browning, Montana. The scope of work includes decommissioning the existing machine, installing and testing the new equipment, updating all software and postage rates, providing staff training on operations and troubleshooting, and establishing a proactive regular maintenance schedule. The performance period consists of a one-year base period with three optional years, and delivery must occur within 45 days of award.
This market research is being conducted to determine the feasibility of a set-aside under the Buy Indian Act. The government is specifically seeking responses from Indian Small Business Economic Enterprises (ISBEE) and Indian Economic Enterprises (IEE), though other vendor categories may respond. The primary classification for this procurement is NAICS 532420 Office Machinery and Equipment Rental and Leasing and PSC W074 Lease or Rental of Equipment- Office Machines, Text Processing Systems, and Visible Record Equipment. The ISBEE Indian Small Business Economic Enterprise set-aside designation requires that Indian or Indian Tribes receive at least a majority of the earnings from the contract and maintain control over management and daily business operations.
Responses are due by May 12, 2026, and must be submitted via email to Shannon Connelly. Submissions must include a capability statement demonstrating the firm's experience with similar requirements and a completed Buy Indian Act Indian Economic Enterprise Representation Form. The government will use the collected information to establish the final acquisition strategy. Two attachments are associated with this notice: a Statement of Work and the IEE Representation form.
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