6515--FY26:North Florida/South Georgia Home Oxygen 6-month Bridge Contract

Attachment 1: Request for VOSB Sole Source Justification Format IAW VAAR 819.7009 VHAPG Part 819.7009 Sole Source Award to VOSB Page 1 of 6 Revision: 04 Effective Date: 11/15/2024 Acquisition Plan: 36C248-26-AP-0463 DEPARTMENT OF VETERANS AFFAIRS Justification and Approval (J&A) For Other Than Full and Open Competition Acquisition Plan Action ID: 36C248-25-AP-0463 Contracting Activity: Department of Veterans Affairs, Veteran Integrated Service Network (VISN) 08, Network Contracting Office (NCO) 08, VISN South Contracting Team, in support of North Florida/South Georgia VA Healthcare System (NFSG VAHS), 1601 S.W. Archer Road, Gainesville, FL 32608. Nature and/or Description of the Action Being Approved: A single award Indefinite Delivery Indefinite Quantity (IDIQ) contract (36C24821D0012) was awarded on 10/01/2020 for NFSG home oxygen to Commonwealth Home Health Care, Inc. (dba Home Health Care of Danville), a Veteran Owned Small Business (VOSB). The contract ends on 09/30/2025. This is a follow-on acquisition to provide home oxygen delivery to Veteran patients participating in the home oxygen program in the NFSG area. The action will be awarded as a firm-fixed price new contract. This is not a bundled requirement, and no known Organizational Conflicts of interest exist. Payment will be made by a new 1358 obligation number. The total estimated value of a 6-month contract including an optional 6 months is $3,089,731.20. Period of performance 10/01/2025-03/31/2026. Optional 6 months 04/01/2026-09/30/2026. Description of Supplies/Services Required to Meet the Agency s Needs: The NFSG VA Healthcare requires liquid and gas oxygen to support home oxygen patients located across thirty-two (32) Florida counties and nineteen (19) Georgia counties. Contractor to provide, install and maintain medical oxygen equipment, high pressure cylinder, 50 psi air compressors, POCs, concentrators (if VA owned concentrators, POCs not available) and/or liquid systems, portable systems, emergency back-up systems and all required supplies for estimated 1800 veteran beneficiaries as required by the NFSG VAHS. The Contractor to maintain, service, install VA owned equipment; concentrators, POCs, self-fill units and cylinders, cough assists and ventilators and all required supplies to eligible VA patients. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(5), 38 U.S. Code § 8127(c), as implemented by FAR 6.302-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7008 (DEVIATION) or VAAR 819.7009 (DEVIATION)- up to $5,000,000. Check the specific VAAR clause used below: (X) 819.7009 Sole source awards to a certified veteran-owned small business. We have not previously used this authority for this Contractor. Demonstration that the Contractor s Unique Qualifications and/or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Commonwealth Home Health Care, Inc., VOSB concern has been identified. This requirement will be an VOSB sole source to incumbent Commonwealth Home Health Care, Inc. VOSB under authority 38 U.S.C. 8127(c) to continue providing services, supplies, and support for existing equipment issued to Veteran patients. This will prevent any disruptions in services and care to Veteran patients requiring essential home oxygen. Commonwealth Home Health Care, Inc., has been determined to be a responsible source with respect to performance under contract 36C24821D0012. Commonwealth Home Health Care, Inc., (UEI # GW8VMXNQA6Z5) is VOSB verified in Small Business Administration (SBA) search database, has an active SAM record, and the business meets eligibility requirements per 819.7003(DEVIATION). Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable, including whether a notice was or will be publicized as required by FAR Subpart 5.2 and, if not, which exception under FAR 5.202 applies: The home oxygen beneficiaries have an established relationship with incumbent and current equipment and supplies meet the need of the VA. Changing contractors, equipment without enough time for proper transition could cause disruption in therapy, financial burden, and potential health risks. This is a short-term bridge to continue care, avoid potential financial and logistical complications, and the established maintenance and support systems all contribute to importance of maintaining the status quo with incumbent. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The anticipated cost will be determined fair and reasonable by evaluating the quoted price against current market prices. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Query contract database and other government databases: SBA search, Supply Chain Master Catalog (SCMC), National Acquisition Service (NAC), Small Business Search (SBS), General Service Administration (GSA) E-Buy, Ability One, and Federal Procurement Data System (FPDS). Commonwealth Home Health Care, Inc. meets the eligibility criteria outlined in VAAR 819.7003(DEVIATION), they are certified in SBA as VOSB and the action is below the $5M threshold. Any Other Facts Supporting the Use of Other than Full and Open Competition: None. Authority under 38 USC 8127(c). Per Legal we will maintain status quo and keep existing Contractor for this short-term bridge contract. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Commonwealth Home Health Care, Inc. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: Agency is currently working on a competitive follow-on acquisition SDVOSB set aside and plans to award within the next six months. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.