9999--Braun ironer repair and retune (VA-26-00062409)

This is a Sources Sought Notice (a) The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited. (b) Although "proposal," "offeror," contractor, and "offeror" may be used in this sources sought notice, any response will be treated as information only. It shall not be used as a proposal. (c) Any information received from a contractor in response to this Sources Sought may be used in creating a solicitation. Any information received which is marked with a statement, such as "proprietary" or "confidential," intended to restrict distribution will not be distributed outside of the Government, except as required by law. (d) This Sources Sought is issued by Network Contracting Office 2 (NCO 2) for the purpose of collecting information on Repair and Retune for Braun Ironer 48 Precision Series (2SCT480120902T) at the Department of Veterans Affairs Canandaigua (VAMC). The VA is seeking to provide for this requirement as of 7/15/2026 to establish a new service. The NAICS code identified for this requirement is 333310 Commercial and Service Industry Machinery Manufacturing. The requirement is detailed in the Statement of Work section of this document. (e) Contractors that are able to meet all the requirements in the attachment are encouraged to email the below information to [email protected] by Friday, June 4, 2026 by 4:00PM EST. - Contractor shall provide - Contractors shall also identify any Federal Supply Schedules that may carry the desired services. - Contractors shall identify pertinent points of contact for company, socioeconomic verification in SAM and SBA, as well as for any intended subcontractors. - Contractor shall provide 2 to 3 instances of experience which demonstrate that they are a firm regularly engaged in this type of work, to include subcontractors for those jobs. - Part of the purpose of this sources sought is to determine the viability of set aside to a specific socio-economic category. Contractors shall identify the NAICS code for the services being offered as well as their size status under said NAICS. If contractor is a Service-Disabled Veteran Owned Small Business (SDVOSB), a Veteran Owned Small Business (VOSB), or any other special category of contractors, then contractor is responsible for providing documentation in support of this. This information will be used to determine the viability of a set aside for this requirement. If any of the requested information is not supplied with the package, this may result in the contractor not being considered in the Government s Procurement Strategy. - Contractor shall provide a listing of any teaming agreements they intend to employ in the performance of this requirement if awarded. - Contractor shall supply proof of any applicable certification or training required to meet the regulatory requirements, if applicable. Contractor shall provide documentation evidence that they can comply with the safety requirements and meet the contractor qualifications as outlined within the SOW. STATEMENT OF WORK Background: The Department of Veterans Affairs (VA) James J. Peters VA Medical Center (JJP-VA) has a requirement for onsite maintenance and repair services for the equipment noted in the Equipment list section below. Finger Lakes Healthcare System, Bath Campus, street cleaner, is in need of multiple repairs and service to remain operational. Scope of Work: This maintenance and repair service contract covers all management, supervision, labor, materials, supplies, parts, tools, equipment, reports and coordination to ensure the completion of all work and services noted, to fully maintain the equipment identified in this statement of work. The contract shall include preventative maintenance visits and on-site remedial repair service visits, as deemed necessary by the contractor or the JJP-VA. The service (visit) response time is 4 hours from the JJP-VA placing a call requesting service. This response includes weekdays, nights, weekends, and holidays. Period of Performance: 07/15/2026- 08/15/2026 Place of Performance: VAMC Canandaigua Bldg. 10 400 Ft Hill Ave Canandaigua, NY 14424 Scope of Service: Preventive Maintenance: Maintenance Inspections: Complete the repair service of the refractory end of the heater unit for its Braun Ironer, in addition to retuning. Reporting: The vendor shall schedule this work through coordination with the COR, Bishop Fargo, 585-360-1334. Any additional repairs or parts needed will be brought to the attention of the COR. This will be funded through an increase modification, with approval by the Contract Officer. The vendor shall submit one invoice through the Tungsten pay system upon completion of this work. Equipment List: Braun Ironer 48 Precision Series (2SCT480120902T) Compliance and Safety Requirements: While in performance of the resultant contract, the contractor shall maintain safety and health standards compliant with the requirements of the Occupational Safety and Health Administration (OSHA). All work shall be completed in accordance with the following regulations. ANSI/ASHRAE 180-2018, VHA directive 1811,1002.1, NFPA 90-A-2024, IMC 1101.6-2024. Contractor Qualifications: The Contractor shall provide management, supervision, labor, parts, materials, tools, incidental engineering services, and transportation necessary to perform repair and retuning for Braun Ironer 48 Precision Series Unit: 2SCT480120902T. Security Requirements: Upon entering JJP-VA buildings the contractor and/or contractor employees will be required to show proof of identity (must have a valid photo ID) as well as pass through a security screening. Regarding information and information system security. Vendors should be always escorted in the VA office buildings. The contractor will be accompanied by designated government personnel and shall sign in upon arrival. Services will not require connection to the VA network. The C&A requirements do not apply; a Security Accreditation Package is not required. At no time during the execution of the duties listed in this statement of work will the contractor interface with VA systems or VA sensitive information. Personnel Requirements: The contractor shall provide one designated point of contact (POC) to the government s designated representative for the coordination of maintenance. The contractor shall provide technicians with 3-5 years of mechanical experience with service and maintenance on equipment noted in this SOW. Delivery personal, management personnel and service techs shall be sufficiently supported by the contractor to service this maintenance contract. The contractor should use only new OEM parts. Work Hours and Scheduling Arrangements: Except by special alternative arrangement, scheduled preventive maintenance/services will be performed only during the facility s normal business hours (8:00 a.m. to 4:30 p.m. Monday through Friday excluding federal holidays). Downtime for preventive maintenance/services must be scheduled through the Contracting Officer Representative (COR) at least 2 days in advance. When downtime for service/repairs is needed, the contractor shall notify the COR the same day (as soon as possible) upon observation. The Federal Holidays which are observed by the federal government are annotated below. -New Year s Day -Martin Luther King s Birthday -President s Day -Memorial Day -Independence Day -Labor Day -Columbus Day -Veterans Day -Thanksgiving Day -Christmas Day -Any other day specifically declared to be a national holiday (per Federal Statute, Executive Order, or by the President s Proclamation).