Name | Type | Posted | Actions |
|---|---|---|---|
RFQ 1232SA26Q0138.pdf | Apr 15, 2026 |
IDIQ for Hay in Ames, IA
Contact and place of performance
Richard Hawthorne
Ames, IA 50010
USA
Description - This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation; offers are being requested, and a separate written solicitation will not be issued. Solicitation number 1232SA26Q0138 is issued as a Request for Quotation (RFQ) seeking responsible contractors to establish multiple-award Ind...
View moreStatement of Requirement
Award Type
The Government intends to award a sufficient number of multiple-award IDIQ contracts to ensure adequate competition for all line items, typically three or more. Each contract will include a Guaranteed Minimum of $2,500.00, satisfied by the first Task Order. The aggregate program ceiling is $1,000,000.00 over five years
Evaluation and Basis for Award
The provision at FAR 52.212-2, Evaluation—Commercial Products and Commercial Services
is not applicable to this solicitation. In lieu of this provision, quotes will be evaluated in accordance with FAR 12.203 based on the criteria listed below. Award will be made to the offeror representing the best value to the Government.
1. Evaluation Factors:
2. Evaluation Process:
The Contracting Officer will perform a Comparative Evaluation of all timely quotations. The Government will conduct a side-by-side comparison of technical capability and the 60-day price lists to determine which offerors represent the best value.
The Government’s objective is to establish a pool of Multiple-Award IDIQs that ensures overlapping coverage across all six (6) hay and straw types. The Government intends to award the minimum number of IDIQs necessary to ensure that at least two (2) qualified vendors are available to provide each specific item. This ensures continuous supply and maintains competitive tension for all subsequent Task Orders.
Delivery Information
F.o.b. destination, is requested as the F.O.B. point for all deliverables.
- All offers will be considered F.O.B. Destination unless F.O.B. origin is specified AND estimated shipping costs are included.
The Government requires delivery within 5 business days of Task Order issuance. While early deliveries are encouraged, the 5-day window is a key performance requirement. Offerors who cannot meet this standard should clearly state their proposed lead time for consideration; however, delivery windows exceeding 5 days will be evaluated on a case-by-case basis and may impact the technical acceptability of the quote.
Delivery Location:
USDA, ARS, MWA, NADC
1920 Dayton Avenue, Building 14
Ames, Iowa 50010
Quote Submittal Information
QUESTIONS REGARDING THIS RFQ ARE DUE TO RICHARD HAWTHORNE at [email protected], NO LATER THAN 1:00 p. m. ET, April 23rd , 2026. Questions will only be accepted via email and WILL NOT be answered if received after this date/time.
QUOTES REGARDING THIS RFQ ARE DUE TO RICHARD HAWTHORNE at [email protected] , NO LATER THAN 5:00 p. m. ET, April 30th, 2026.
Primary Point of Contact:
Richard Hawthorne
Contract Specialist
The Agricultural Research Service has issued Request for Quotation 1232SA26Q0138 to establish multiple-award Indefinite Delivery, Indefinite Quantity (IDIQ) contracts for firm-fixed-price commercial hay and straw supply. This procurement is a Total Small Business Set-Aside (SBA) under NAICS 111940 Hay Farming and PSC 8710 FORAGE AND FEED. The agency seeks to provide grass and alfalfa hay in various bale sizes, as well as straw, to the USDA National Animal Disease Center in Ames, Iowa. The resulting IDIQ contracts will have a five-year ordering period and an aggregate program ceiling of $1,000,000.00, with a guaranteed minimum of $2,500.00 for each awardee.
The government intends to award multiple contracts to ensure at least two qualified vendors are available for each of the six specified hay and straw types. Quotations will be evaluated based on technical capability—including nutritional parameters and delivery timelines—and price, which must include transportation charges. Initial pricing submitted with the quote will remain valid for 60 days, after which task orders will be competed among IDIQ holders. Contractors must be capable of delivering products to Ames, Iowa, within five business days of task order issuance.
The response deadline for this solicitation is April 30, 2026, at 5:00 p.m. ET, with questions due by April 23, 2026. Richard Hawthorne is the primary point of contact for this requirement. The solicitation documentation includes one attachment, a Request for Quotation file, which was posted on April 15, 2026. All deliveries under this contract are requested as F.o.b. destination.
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