7510--Document Scanners | SAM.gov Opportunity | G2X

7510--Document Scanners

Solicitation36C24826Q0609Notice typeSources SoughtBay Pines, FL

Attachments

1 file

Name	Type	Posted	Actions
36C24826Q0609.docx	DOCX	Apr 20, 2026	Download

Version History

7510--Document Scanners

Sources Sought36C24826Q0609Apr 20, 2026 · v1

LatestViewing

Opportunity Summary

The Department of Veterans Affairs is conducting market research through solicitation number 36C24826Q0609 to identify qualified vendors capable of providing document scanners for the C.W. Bill Young (Bay Pines) VAHCS in Bay Pines, Florida. This requirement supports the Medical Records Scanning section of the Business Office Service to increase productivity and resolve a backlog of patient medical records. The scanners must integrate with VA workstations and VISTA software to process community care exams and other clinical documentation essential for patient care.

The government requires RICOH fi-8950 brand name or equivalent equipment that meets specific technical standards, including an automatic document feeder and duplex scanning speeds of 300 images per minute at 300 dpi. The procurement is classified under NAICS 339940 Office Supplies (except Paper) Manufacturing and PSC 7510 OFFICE SUPPLIES. This sources sought notice is designated for an SDVOSBC SDVOSBC set-aside to determine if a future solicitation can be restricted to service-disabled veteran-owned small businesses.

Vendors must provide equipment covered by a standard manufacturer industry warranty, as the government will not accept extended warranties requiring advance payment. Items are to be delivered to the Bay Pines facility following the issuance of a purchase order. Capability statements and affirmative responses are due via email to William Penhallegon by April 30, 2026, at 14:00. The notice was published on April 20, 2026, and includes one attachment titled 36C24826Q0609.docx.

Generated by Lumen AI

Scoped analysis and attachments—go beyond the summary when you need detail from the solicitation package.

Opportunity Summary

Opportunity Details

Response deadline: Apr 30, 2026Expired 34 days ago
NAICS: 339940 (opens in new tab)
PSC: 7510 (opens in new tab)
Set aside: SDVOSBC
Published: Apr 20, 2026
Updated: Apr 20, 2026
Agency: VETERANS AFFAIRS, DEPARTMENT OF
Office: VETERANS AFFAIRS, DEPARTMENT OF
Department: —
Source: View on SAM.gov (opens in new tab)

Contact and place of performance

Point of contact: William Penhallegon

Place of performance

Bay Pines, FL 33744

USA

Original Description

Good day, SDVOSB s, VOSB s, SB s This Sources Sought is issued solely for informational and planning purposes only. It does not constitute the issuance of a solicitation or a promise to issue a solicitation in the future. The purpose of this notice is to conduct market research and obtain information from qualified SDVOSB businesses. This is not a request for bids, quotes, offers, or proposals. The responses to this announcement will assist in determining the socio-economic status such as a SDVOSB set-aside if feasible. If insufficient SDVOSB responses are received to establish the basis for setting this requirement aside for SDVOSB s, the requirement may be solicited as a VOSB or a SB set aside in which case all interested parties responding shall be eligible to compete. Please direct reply in the affirmative via email if you are interested and can provide the required service/product for this requirement. Please provide your capability statement, I will accept responses for this Sources Sought until the 30th of April, 2026 at 14:00, thanks. STATEMENT OF NEED GENERAL: C. W. Bill Young (Bay Pines) VAHCS 10000 Bay Pines Blvd, Bay Pines, Florida 33744, has a requirement for the Business Office Service, Medical Records Scanning section to increase productivity and relieve a scanning backlog. BACKGROUND: The C.W. Bill Young has a requirement to reduce scanning backlog (Action Item) PURPOSE: Scanners will connect to VA Workstations and connects to VA VISTA software to accommodate the scanning of patient medical records.. These records include Community care exams, other VA s medical records, and are a crucial component in delivering patient care. SCOPE: C. W. Bill Young (Bay Pines) is requesting contractors provide brand name or equal equipment that meets or exceed the physical, functional and performance of the listed salient characteristics in this section. The equipment feature is essential to the technical requirements to meet the need of the government. PHYSICAL CHARACTERISTICS: Equipment must have the physical characteristics to enable the government to perform the capabilities: RICOH fi-8950: ADF (Automatic Document Feeder)/Manual Feed, Duplex Scanning Speed (A4 Landscape)(Color /Grayscale / Monochrome )Simplex: 150 ppm (200/300 dpi) Duplex : 300 ipm (200/300 dpi) Scanning Speed (A4 Portrait)(Color /Grayscale /Monochrome ) Simplex: 115 ppm (200/300 dpi) Simplex: 115 ppm (200/300 dpi) Image Sensor Type CIS x 2 (front x 1, back x 1) Light Source RGB LED x 4 (front x 2, back x 2) Optical Resolution 600 dpi Output Resolution (Color/Grayscale/Monochrome) 50 to 600 dpi (adjustable by 1 dpi increments), 1,200 dpi (driver) Output Format Color: 24-bit, Grayscale: 8-bit, Monochrome: 1-bit Background Colors White/Black (selectable) Document Size Max 304.8 x 431.8 mm Document Size Min 48 x 70 mm FUNCTIONAL AND PERFORMANCE CHARACTERISTICS: Equipment must provide the functional and performance capability as listed above in section in above. SOFTWARE: N/A TRAINING: Government will not require additional training. WARRANTY OF EQUIPMENT: Government requirement for standard manufacturer industry warranty term. Government does not accept extended warranty, which requires advance payment. DELIVERY SCHEDULE: All items to be delivered after receipt of purchase order PLACE OF Delivery C. W. Bill Young (Bay Pines) VAHCS 10000 Bay Pines Blvd, Bay Pines, Florida 33744,