Solicitation Number: 36C10G19Q0086 Notice Type: Combined Synopsis/Solicitation Synopsis: COMBINED SYNOPSIS/SOLICITATION This is a combined synopsis/solicitation for Alcon Brand Name or Equal commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number 36C10G19Q0086 is issued for this combined synopsis/solicitation; this solicitation is being issued as a Request for Quote (RFQ). This combined synopsis/solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2019-02 dated 06 May 2019. Requirement Description: In order to ensure we are able to continue to provide Veterans with the benefits and care they have earned through their selfless service, VA is changing the way we do business. Specifically, we are improving the management of our supply chain to aggregate demand and facilitate ease of ordering in the field. Throughout VA, we are moving from local contracting to national contracting whenever feasible. Simplified ordering processes will drive volume towards suppliers with national contracts. Simultaneously, greater cost transparency throughout the VA will allow clinicians and VA leaders to select medical equipment that optimizes Veteran outcomes at the lowest cost. For our suppliers, we anticipate that these changes will ease the process of doing business with the VA and drive down our suppliers costs. We welcome opportunities to work closely with suppliers to further reduce costs. In return, we expect that suppliers will offer the VA value commensurate with VA s status as the largest integrated healthcare provider in the United States. Specifically, VA expects that it will receive the most favorable prices, warranties, conditions, benefits, and terms for the same product as those given by the supplier to any provider in the country. We expect that VA s large volumes will increasingly be directed toward those suppliers best able to offer value to the VA. VA looks forward to collaborating with its suppliers to further drive down costs in order to deliver optimal value to our Veterans. In light of this transformation, the VA has a requirement to purchase Alcon Units Brand Name or Equal Constellation Vitrectomy Units at its VA Medical Centers around the country. A single-award Firm-Fixed Price Requirements contract will be awarded in accordance with all terms, conditions, provisions, specifications and schedule of this solicitation herein. Quotes shall contain the Offeror s best terms for cost/price and technical capabilities of the Alcon Brand Name or Equal equipment. The government reserves the right to award without discussions. Ophthalmic surgical (Vitrectomy) units are designed to remove vitreous gel from the eye (vitrectomy). The units may consist of a miniature handheld cutter (vitrectomy cutter) to cut and aspirate the vitreous gel a fiberoptic light source to illuminate the vitreous cavity, a gravity-fed infusion device to infuse fluid into the eye to maintain the intraocular pressure, a microscope and a contact lens to provide a magnified image of the interior eye, and microsurgical instruments (e.g., forceps, scissors) to remove scar or other tissue. During surgery, the eyes can be filled with air or a mixture of air and gas to repair retinal detachment or to close a macular hole. Laser treatment can also be performed in the surgery with a laser probe to seal blood vessels in the retina (photocoagulation). Vitrectomy units are used mainly in vitrectomy to treat vitreous hemorrhage, retinal detachment, intraocular injury or infection, and other eye disorders. The associated North American Industrial Classification System (NAICS) code for this procurement is 339112 and the associated size standard is 1000 employees. This acquisition is in accordance with FAR Part 13 Simplified Acquisition Procedures in conjunction with FAR Part 16.5 for Alcon Brand Name or Equal Constellation Vitrectomy Units and related equipment as identified in Attachment A, Cost/Price Schedule. All interested companies shall provide a quote for all Contract Line Item Numbers (CLINs) listed in Attachment A, Cost/Price Schedule. The VA is looking to establish a one-year contract with two 12-month options. Delivery is FOB destination. Firm-Fixed Price Orders will be placed against this contract in writing and will provide the delivery locations, delivery dates and exact quantities. The FAR provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition including attached addenda to the provision. The FAR provision at 52.212-2, Evaluation -- Commercial Items, and the specific evaluation criteria as attached addenda also applies to this acquisition. The Government will award a contract resulting from this solicitation to the responsible vendor that provides a technically acceptable quote that conforms to the solicitation and which is determined to be the most beneficial (i.e., best value) to the government, considering technical capability, past performance, and price. Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer, if not available in SAM. All interested Offerors must be registered in the System for Award Management (SAM) prior to receiving an award. You may access SAM at https://www.sam.gov/portal/public/SAM/. The clause at FAR 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition. The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items, applies to this acquisition and the additional FAR clauses cited in the clause are applicable to the acquisition All questions should be submitted no later than June 14, 2019 at 2:00 PM EST. Quotes are due June 27, 2019 at 2:00 PM EST to Carlina Smith at [email protected] and Katherine Barker at [email protected]. SECTION B - CONTRACT ADMINISTRATION / INVOICE INSTRUCTIONS B.1.1 CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals: a. CONTRACTOR: TBD POC TITLE EMAIL PHONE FAX DUNS TAX IDENTIFICATION NUMBER (TIN) b. GOVERNMENT: Contracting Officer 0010G Sharon Redman U.S. Department of Veteran Affairs Strategic Acquisition Center 10300 Spotsylvania Ave., Suite 400 Fredericksburg, VA 22408 Contracting Specialist 0010G Carlina Smith U.S. Department of Veteran Affairs Strategic Acquisition Center 10300 Spotsylvania Ave., Suite 400 Fredericksburg, VA 22408 Program Manager - TBD Contracting Officer Representative - TBD B.1.2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the Contractor will be made in accordance with: [X] 52.232-33, Payment by Electronic Funds Transfer System for Award Management B.1.3. INVOICES: Payments shall be made monthly in arrears upon receipt of a properly prepared receipt. The Vendor shall invoice orders as indicated on the individual delivery order. In order to comply with the Improper Payment Elimination and Recovery Act of 2010 (IPERA), the VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). Tungsten electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten by logging onto http://www.tungsten-network.com/media/47595/ob10 howto register 13 v3.pdf and following the registration instructions or calling 1-877-489-6135 for enrollment. Vendor shall submit an electronic invoice by the tenth (10th) of the following month services were performed, to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.ob10.com/login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten/OB10 customer service may be contacted at 1-877-489-6135. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/Purchase (Funding) Order Number, description of services provided quantity, unit price, and total invoice amount. Invoices shall also include any payment discount terms. For questions regarding invoice receipt or payment, please call VAFSC directly at 1-877-353-9791 or email [email protected]. B.1.4 TERMS AND CONDITIONS The Government is obligated only to the extent of authorized purchases actually made under the contract. The terms and conditions included in this contract apply to all purchases made pursuant to it. In the event of an inconsistency between the provisions of this contract and the Vendor s invoice, the provisions of this contract will take precedence. Purchase/Ordering Limitation: Orders placed against this contract are limited to FAR Clause 52.216-19 Order Limitations, as noted in the contract. The estimated total quantities are listed on Attachment A, Price/Cost Schedule. The quantities listed are estimates only, and VA makes no guarantee regarding the actual quantities that may be purchased. Individuals Authorized to Purchase Under the Contract: This is a Strategic Acquisition Center decentralized contract. Orders may be placed only by the Contracting Officer and designated VA Ordering Officers for each facility with prior approval from the program manager. The designated ordering officers are added after award; the Contracting Officer will furnish the vendor with the names of individuals authorized as ordering officers by contract modification or memorandum upon ordering officer appointment. Ordering officers are responsible for issuing and administering orders placed under this contract. Ordering officers may negotiate revisions/modifications to their orders, but only within the scope of this contract. Ordering officers have no authority to modify any term of this basic contract. Any deviation from the terms of the basic contract must be approved in writing by the Contracting Officer responsible for this contract. The vendor shall accept orders against this contract only from the Contracting Officer and/or authorized ordering officers. Fulfilling orders from persons other than the Contracting Officer or ordering officer may result in loss or delay in payment for supplies/services provided under such orders. Delivery Tickets: The following provisions apply to all shipments: Inspection: Destination Acceptance: Destination Shipping: Free on Board (FOB) Destination Delivery: TBD Ship To and Mark For: Deliveries shall be marked and shipped to various VHA locations identified in each order placed against the contract. All shipments, either single or multiple container deliveries, shall bear and contain on the delivery tickets or sales slips (external shipping labels and associated manifests or packing lists) the following at a minimum: (i) Name of supplier (ii) Contract/Delivery Order number (iii) Date of purchase (iv) Contract number (v) Itemized list of supplies or services furnished (vi) Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided the invoice is itemized to show this information). (vii) Date of shipment In the case of multiple container deliveries, a statement readable near the VA Order number will indicate total number of containers for the complete shipment (ex. Package 1 of 2 ), clearly readable on manifests and external shipping labels. Packing Slips/Labels and Lists shall include the following: IFCAP PO # ____________ (i.e., 166-E11234) Total number of Containers: Package ___ of ___. (i.e., Package 1 of 3) Reports: The Contractor agrees to provide on a monthly basis, to the POC s identified in B.1.b above, one electronic version of the Sales Reporting Tool. This report should also be submitted to [email protected] and [email protected] on a quarterly basis. The Sales Reporting Tool shall contain information on all Urodynamic Measurement Systems and related equipment ordered under this contract. The format for this report is provided in Attachment E, Sales Reporting Tool. The quarterly report is due within 60 calendar days after the close of each calendar quarter (January 1 March 31, April 1 June 30, July 1 September 30, and October 1 December 31). *The report submitted monthly is due within 5 calendar days after the end of each month.