Request for Information: DoDEA Europe Student Transportation Services
Contact and place of performance
Esther Yi
Kaiserslautern, DE-RP
DEU
1. Purpose Pursuant to Federal Acquisition Regulation (FAR) Part 10, the Department of Defense Education Activity (DoDEA) Procurement Office is currently conducting market research to gather insight, recommendations, and industry feedback regarding innovative and efficient approaches to delivering student transportation services. This Request for Information (RFI) is issued solely for conducting market researc...
View moreFor purposes of this acquisition, the North American Industrial Classification System (NAICS) code is 485410, School and Employee Bus Transportation, Size Standard, $30.0M. The Product Service Code (PSC) is V222, Transportation/Travel/Relocation/Travel/Lodging/Recruitment: Passenger Motor Charter.
Instructions
DoDEA is seeking information from qualified vendors, service providers, and industry partners with experience in student transportation, fleet management, logistics, routing technologies and related support services. The goal is to better understand industry capabilities, emerging technologies, and potential solutions that could enhance DoDEA’s operational efficiency, service quality, safety and cost-effectiveness.
Vendors are invited to response to the questions outlined in this RFI. Responses should be clear, concise, and based on vendor’s experience, capabilities and available solutions. DoDEA is particularly interested in practical insights, innovative ideas and proven approaches that could improve the efficiency and effectiveness of student transportation services.
DoDEA has sample route lists or bus stops available for vendors to review and respond to Enclosure 1 RFI questions; however, vendors must submit a completed Enclosure 3: Non-Disclosure Agreement (NDA) in order to obtain the sample route lists or bus stops.
Submissions and inquiries pertaining to this RFI must be sent electronically to [email protected] and [email protected] no later than 10:00am Eastern Daylight Time (EDT) on 27 February 2026. Vendor’s email message shall state “HE1254-26-RE-EUROPE” in the subject line. Telephone calls regarding this RFI will not be accepted.
DoDEA is requesting the following information in response to the subject RFI:
Please submit full responses to each of the questions in “Requesting for Information: Europe Student Transportation Services” document (Enclosure 1).
Please provide a brief description of your company’s qualifications, relevant experience, and technical capabilities to meet the draft scope of work. Include:
Using the sample route list/bus stop (Enclosure 4), please submit a non-binding ROM cost estimate if there is a cost difference between a 2-bell vs. a single bell system as indicated in question #2 of Enclosure 1. Please include an estimated cost for the 2-bell system and the estimated cost for a single bell system.
5. List of Enclosures
*Note: Sample Route List/Bus Stops only available once vendor submits completed Enclosure 3: NDA.
The Department of Defense Education Activity (DoDEA) Procurement Office is conducting market research via this Sources Sought notice to identify innovative and efficient approaches for delivering student transportation services to military communities in Europe. The scope of work involves providing all personnel, including drivers, safety aides, safety attendants, and supervisors, as well as the supplies, vehicles, and equipment necessary to facilitate daily commutes, curricular trips, and co-curricular trips. The anticipated period of performance for these services begins on August 1, 2027, with the primary place of performance located in Kaiserslautern, Germany.
The government is seeking information from qualified vendors with experience in fleet management, routing technologies, and logistics to improve operational efficiency and safety while complying with DoDEA and host nation requirements. This requirement is classified under NAICS 485410, School and Employee Bus Transportation, and PSC V222, Transportation/Travel/Relocation- Travel/Lodging/Recruitment: Passenger Motor Charter. No set-aside has been designated for this procurement.
Interested parties must submit a capability statement of no more than three pages, responses to specific RFI questions, and a non-binding Rough Order of Magnitude (ROM) comparing single-bell versus two-bell systems. Access to sample route lists and bus stops for the ROM requires the submission of a signed Non-Disclosure Agreement. Four attachments are associated with this notice, providing the RFI questions, definitions, and the mandatory non-disclosure document. All responses for solicitation number HE125426REEUROPE must be submitted electronically to the designated points of contact by February 27, 2026.
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