W041--Portable Air Conditioner Rental | SAM.gov Opportunity | G2X

W041--Portable Air Conditioner Rental

Solicitation36C24126Q0480Notice typeSpecial Notice

Attachments

1 file

Name	Type	Posted	Actions
36C24126Q0480.docx	DOCX	May 5, 2026	Download

Version History

W041--Portable Air Conditioner Rental

Special Notice36C24126Q0480May 5, 2026 · v1

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Opportunity Summary

The Department of Veterans Affairs, Network Contracting Office (NCO 01), intends to enter into a sole-source procurement with Sunbelt Rentals for the rental of portable air conditioning equipment at the Boston Healthcare System, Brockton Division. This requirement, identified under solicitation number 36C24126Q0480, addresses an urgent need for supplemental cooling in the Building 20 kitchen. The existing air handling unit is aged and unable to maintain necessary temperatures for patient meal preparation due to increased heat loads from updated technology. This temporary solution is required until a replacement HVAC project is funded and completed through the Strategic Capital Investment Planning cycle.

The contractor is responsible for providing all labor, materials, tools, and equipment, specifically two 25-ton air conditioning units with 72KW heat and 480V 3PH capacity, including all duct and temporary wire connections. Work is restricted to normal business hours at the Brockton, MA facility, and personnel must be badged and escorted by engineering staff. The performance period consists of one base period from the date of award through October 20, with two additional option periods running from May 21 through October 20.

This special notice is classified under NAICS 532490 for Other Commercial and Industrial Machinery and Equipment Rental and Leasing and PSC W041 for Lease or Rental of Equipment- Refrigeration, Air Conditioning, and Air Circulating Equipment. While this is a notice of intent rather than a formal solicitation, interested parties may submit capability statements to Rosangela Pereira by the response deadline of May 8, 2026, at 3:00 PM EST. The government will use submitted information to determine if competitive procedures are appropriate for this acquisition.

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Opportunity Summary

Opportunity Details

Response deadline: May 8, 2026Expired 27 days ago
NAICS: 532490 (opens in new tab)
PSC: W041 (opens in new tab)
Set aside: —
Published: May 5, 2026
Updated: May 5, 2026
Agency: VETERANS AFFAIRS, DEPARTMENT OF
Office: VETERANS AFFAIRS, DEPARTMENT OF
Department: —
Source: View on SAM.gov (opens in new tab)

Contact and place of performance

Point of contact: Rosangela Pereira

Place of performance: Not specified

Original Description

The Department of Veterans Affairs, Networking Contracting Office (NCO 01) located in Brockton, MA intends to enter into a sole source procurement, pursuant to the authority of FAR 8.405-6(a)(1)(i)(A), with Sunbelt Rentals, for the following requirement: Scope of Work The contractor will provide a portable air conditioner at the Boston Healthcare System, Brockton Division. Contractor is responsible for all labor, materials, tools and special equipment required to perform the work. Place of Performance: Boston Healthcare System, Brockton Division 940 Belmont Street Brockton, MA 02301 Performance Requirements Provide 2 x 25 Ton AC with Heat 480V 3PH 72KW unit Provide duct connections and associated temp wire connections for both units. All work shall be performed during normal working hours, which exclude Saturdays, Sundays, Holidays and the hours prior to 7:00 A.M. and after 6:00 P.M. Period of Performance One base period and two option periods. The base period will begin upon award through October 20. Each option period will be May 21 through October 20. Badging/Security Requirements Contract personnel, for delivery, set-up and take-down shall be badged and accompanied by VHA BHS Brockton Engineering staff. The NAICS code for this requirement is 532490. Building 20 has an aged AHU providing cooling to the space. During the summer, additional portable AC units are required in order to maintain the temperature within the space as employees are making meals for patients. The equipment within the kitchen has changed throughout the years due to upgrading technology and the kitchen has acquired additional equipment that produces heat load within the space. The current AHU is aged and cannot meet the cooling capacity required by the service. As a result, additional portable units are required to maintain the space temperature. The portable unit will allow for NFS to continue their service and provide the Boston sites with meals for patients. Without the procurement of the portable AC unit, the kitchen would not be able to operate their normal operations in which it will directly have patient care impacts to the Medical Center. Replacing the current HVAC equipment has been submitted into the SCIP Cycle, however this process will take time as station is currently waiting for the project to be slated on an approved operating plan and then assigned for design and construction. The Medical Center cannot wait for this to be completed as this could be years out. As a result, there is an urgent need to procure the portable AC unit from Sunbelt Rentals. This notice of intent is not a solicitation nor is it a request for proposal. However, interested parties that believe they can satisfy the requirement must clearly identify their capability to do so in writing by May 8, 2026 at 3PM EST time. Response should be sent to Rosangela Pereira at [email protected]. Information submitted in response to this notice will be used solely to determine whether competitive procedures could be used for this acquisition. A determination not to open this requirement to competition based upon responses to this notice is solely within the discretion of the Government.