This is a request for information and will be used for market research purposes only. The sources sought notice is used to identify potential vendors that have the resources and capabilities to provide the TV/Cable/Telecommunications services to the 321 units in the Washington DC Veteran Affairs Medical Centers:
1. Purpose
This Statement of Work (SOW) defines the requirements for a comprehensive assessment, diagnostic evaluation, system mapping, and modernization recommendations for the existing Cable and TV distribution systems at the Washington DC VA Medical Center and Fisher House. The contractor shall assess current performance, identify system deficiencies, and provide recommendations for improvement, including evaluation of a potential conversion to a modern digital network distribution system. The contractor must furnish a complete diagram of the entire network, including all equipment components, at the conclusion of the contract.
2. Background
The Cable and TV distribution system serving the Medical Center and Fisher House consists of multiple networks receiving programming through various satellite providers. The system uses a mix of legacy analog, hybrid, and digital equipment. Due to age, configuration complexity, and evolving technology standards, a detailed assessment is required to determine system performance and identify opportunities for modernization, including potential migration to digital IPTV or digital RF distribution methods.
3. Scope of Work
The contractor shall perform a thorough technical evaluation and documentation of the entire TV distribution infrastructure. Tasks include, but are not limited to:
Inspect all satellite reception equipment, including dishes, mounts, LNBs, multiswitches, and alignment.
Inventory and evaluate all components associated with signal processing and distribution, such as receivers, modulators, encoders, amplifiers, splitters, combiners, filters, racks, patch panels, and distribution modules.
Trace, document, and evaluate all cabling, including coaxial, fiber, Ethernet, and any signal transport devices.
Identify all network segments supplying the Medical Center and the Fisher House, including signal flows and distribution pathways.
Evaluate system performance, including signal strength, quality, balancing, and distribution integrity.
Diagnose existing issues, including failed components, degraded cabling, obsolete equipment, interference sources, and configuration problems.
Assess compliance with relevant industry standards, modern digital distribution requirements, and VA operational needs.
Provide recommendations for system improvements and upgrades across existing infrastructure.
Provide a detailed evaluation and recommendations for converting the system to a digital network distribution platform, including options such as:
IPTV systems
QAM-based digital RF distribution
Hybrid satellite/IPTV systems
Migration of analog infrastructure to digital-ready or IP-based delivery
Provide cost-effective pathways for phased upgrades or full digital conversion.
Coordinate with VA personnel to complete all work with minimal disruption to operations.
4. Deliverables
The contractor shall deliver the following:
Comprehensive Assessment and Diagnostic Report, including:
Detailed description of current system conditions
Inventory of all equipment components with manufacturer and model information
Identified deficiencies and performance issues
System performance metrics and testing results
Recommendations for repairs, replacements, or reconfigurations
Modernization recommendations, including assessment of digital network conversion options
Cost-effective upgrade strategies
Future-proofing and sustainability considerations
Complete Network Diagram showing:
All satellite dishes and reception equipment
All headend equipment components
All cabling, distribution panels, and signal pathways
All network segments and interconnections
Clear signal flow representation from source to endpoint
Recommendations Report specifically addressing digital conversion, including:
Technology options and comparison
Required infrastructure changes
Recommended equipment solutions
Estimated cost range and implementation timeline
Final Presentation/Briefing summarizing findings, recommendations, and proposed modernization strategies for VA leadership.
5. Contractor Responsibilities
The contractor shall:
Provide all labor, tools, test instruments, and equipment necessary for diagnostics and system review.
Follow all VA safety, security, and operational protocols.
Maintain professional conduct and avoid disruptions to medical and residential operations.
Ensure all areas and systems are restored to original condition after inspection.
Protect all VA government property from damage during performance of work.
6. Period of Performance
The period of performance will be determined at contract award. All deliverables must be completed before the contract end date.
7. Place of Performance
Washington DC VA Medical Center and Fisher House
50 Irving St. NW
Washington, DC 20422
8. Government Responsibilities
The VA will provide:
Access to required areas and equipment rooms.
Available system documentation or history, if present.
A designated point of contact for scheduling, escorting, and coordination.
9. Acceptance Criteria
Deliverables will be accepted based on the following:
Completeness and accuracy of system assessment.
Inclusion and clarity of all equipment components in documentation and diagrams.
Feasibility and clarity of recommendations for improvement and digital conversion.
Compliance with all SOW requirements and professional standards.
10. Additional Requirements
All work must be performed without interruptions to patient care, clinical operations, or Fisher House residential services. Contractor personnel must comply with all applicable federal, VA, and local health, safety, and security requirements.
**Instructions for Responses Listed on Following Page**
INTERESTED & CAPABLE RESPONSES
NCO 5 is seeking responses from businesses that are interested in this procurement and consider themselves to have the resources and capabilities necessary to provide these services. Please respond with your:
1. Business name, SAM Unique Entity Identifier (UEI), business type, socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, 8(a), etc.), and person of contact (including telephone number & email address).
2. GSA contract number; if you have one,
3. Capability statement and summary of relevant experience conducting TV/Cable telecommunications assessment services for Veterans Health Administration (VHA) and other healthcare entities.
4. Approximate cost estimate to perform the work described. Your estimate shall not be considered a final quote, rather, the estimate shall be used to assist contracting with determining fair and reasonable pricing when drafting the Governments independent estimate.
Responses to the information requested above must be submitted via email to [email protected], by March 20th, 2026 NLT 08:00hrs EST.
This request for information/sources sought notice is for planning purposes ONLY. The results of this market research will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., small business set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred associated with the preparation of responses submitted as a result of this notice.