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Shaw AFB Postal Metering Machine - Sources Sought
Contact and place of performance
TSgt Allan Zajac
Charleston AFB, SC 29152
USA
Title: Sources Sought – Postal Metering Machine – Shaw AFB Notice Type: Sources Sought (SS) Response Date: 4 PM EST 11 May 2026 1. INTRODUCTION This Sources Sought (SS) is issued solely for market research purposes to determine potential sources and industry capabilities. This notice does not constitute a Request for Proposal (RFP), Request for Quotation (RFQ), or Invitation for Bid (IFB) a...
View more3. DESCRIPTION OF REQUIREMENT
The contractor shall furnish all equipment, materials, consumables, labor, and coordination required for the complete installation and ongoing operation of a Postal Metering Machine meeting the following minimum requirements:
A. Hardware Capabilities:
B. Software ("Smart Software") & IT Cybersecurity:
C. Services & Support:
4. SUBMISSION INSTRUCTIONS
Interested vendors capable of meeting these requirements must submit a capability statement addressing the following:
a. Company Name, Address, CAGE Code, SAM UEI, and Main Point of Contact.
b. A Capability Statement demonstrating the ability to meet the hardware, software, and service requirements outlined above.
c. Specify your business socio-economic status (e.g., Large Business, Small Business, 8(a), SDVOSB, WOSB, etc.).
d. IT/Cybersecurity Posture: Briefly describe your software's FedRAMP authorization status and ability to operate on DoD networks (if applicable).
e. Accessibility: Confirm if your software possesses a Voluntary Product Accessibility Template (VPAT) in compliance with Section 508.
f. Feedback: Provide any recommendations, identify commercial constraints, or ask questions regarding the draft requirements that would clarify a future solicitation.
All responses shall be received by 4 PM EST 11 May 2026. No extension to the response date will be considered.
Send responses via e-mail to both the Contract Specialist (CS) TSgt Allan Zajac, [email protected], and the Contracting Officer (CO) MSgt Max Wazny [email protected], by the response date.
Please identify “Sources Sought – Postal Metering Machine – Shaw AFB” in the email subject line.
Any questions regarding this Sources Sought can be directed to both the CS and CO listed above.
The Department of the Air Force, 20 CONS LGCA, has issued this sources sought notice to conduct market research for the lease, installation, and maintenance of a postal metering machine at Shaw AFB. This requirement is classified under NAICS 532420, Office Machinery and Equipment Rental and Leasing, and PSC W074, Lease or Rental of Equipment- Office Machines, Text Processing Systems, and Visible Record Equipment. The notice is categorized under the SBA (SBA) set-aside. Interested parties must submit capability statements by 4:00 PM EST on May 11, 2026, to the primary point of contact, TSgt Allan Zajac.
The anticipated scope of work involves a 12-month base period with four 12-month option years. The contractor will be responsible for providing a high-end mailing system capable of processing up to 300 letters per minute, including a feeder for mail up to one inch thick, a weigh-in-motion scale, an external 70 lb scale, and necessary peripherals such as a conveyor stacker and report printers. The requirement also includes cloud-based "smart software" for accounting and shipping that supports up to six concurrent users and provides automated carrier rate imports. The government will fund actual postage separately while the contractor provides installation, onsite training, and annual maintenance with a same-day service level agreement for inoperable equipment.
The place of performance is identified as Charleston AFB, South Carolina. Responses must address hardware and software capabilities, cybersecurity posture including FedRAMP authorization status, and Section 508 compliance through a Voluntary Product Accessibility Template. While the place of performance metadata indicates Charleston AFB, the descriptive requirements focus on operations at Shaw AFB. This solicitation, identified by number FA480326Q0075, contains no attachments.
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