6540--Digital Refractor (VA-23-00045307)

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice Page 9 of 9 Combined Synopsis/Solicitation Notice *= Required Field Combined Synopsis/Solicitation Notice Page 1 of 3 Page 1 of 2 Solicitation Number: 36C10G24R0021 Notice Type: COMBINED SYNOPSIS/SOLICITATION This is a combined synopsis/solicitation for brand name or equal commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number 36C10G24R0021 is issued for this combined synopsis/solicitation; this solicitation is being issued as a Request for Quote (RFQ). This combined synopsis/solicitation incorporates provisions and clauses in effect through Federal Acquisition Regulation; Federal Acquisition Circular (FAC) FAC 2024-03, 02/23/2024. Requirement Description: The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the Digital Refractors product line as a candidate for a VA-wide (otherwise referred to as national ) single Requirements contract award. Digital Refractors, which are also called auto phoropters, are designed to obtain the individual s optical status of the eye through infrared light and sensors by shining light into the eye and then measuring how it changes as it bounces off the back of the eye (the ocular fundus). They allow for an adjustment by the patient at the end of the automated process. Similar to manual phoropters, digital refractors obtain a subjective refraction. However, digital refraction is a more accurate and efficient way to get the right eyeglass prescription. A single award Requirements contract will be awarded IAW FAR 52.211-6 Brand Name or Equal in accordance with all terms, conditions, provisions, specifications, and schedule of this solicitation herein. Quotes shall contain the terms for cost/price and technical capabilities of the brand name or equal equipment. The Government reserves the right to award without discussions. The associated North American Industrial Classification System (NAICS) code for this procurement is 339112 Surgical and Medical Instrument Manufacturing: 6540 Ophthalmic Instruments, Equipment, and Supplies and the associated size standard is 1,000 employees. This procurement action is issued as full and open. This acquisition is for a single award Requirements contract in accordance with FAR Part 16.5 for Digital Refractors as identified in ATTACHMENT A PRICE COST SCHEDULE NX EQ Digital Refractors. All interested companies shall provide a quote for all Contract Line-Item Numbers (CLINs) listed in ATTACHMENT A PRICE COST SCHEDULE NX EQ Digital Refractors. The ordering period is for one 12-month base year with four 12-month option years. Delivery is FOB destination. Firm-Fixed Price Orders will be placed against this contract in writing and will provide the delivery locations, delivery dates and exact quantities. The FAR provision at 52.212-1, Instructions to Offerors Commercial, applies to this acquisition including attached addenda to the provision. The FAR provision at 52.212-2, Evaluation -- Commercial Items, and the specific evaluation criteria as attached addenda also apply to this acquisition. The Offeror is to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer. Clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and a statement regarding any addenda to the clause. Addendum is attached. Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition. Addendum is attached. All interested quoters must be registered in the System for Award Management (SAM) prior to submitting a quote. You may access SAM at https://sam.gov/SAM/. All questions regarding this combined synopsis/solicitation are due via email by 11:59PM EST on April 17th, 2024, to Contract Specialist, Kever L. Swafford, [email protected] and Contracting Officer, Sara Vickroy at [email protected]. No calls will be accepted. Quotes are due via email by 11:59PM EST on May 02, 2024, to Contract Specialist, Kever L. Swafford at [email protected] and Contracting Officer, Sara Vickroy at [email protected]. SCOPE OF WORK: The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the Digital Refractors product line as a candidate for a VA-wide (otherwise referred to as national ) single Requirements contract award. Digital Refractors, which are also called auto phoropters, are designed to obtain the individual s optical status of the eye through infrared light and sensors by shining light into the eye and then measuring how it changes as it bounces off the back of the eye (the ocular fundus). They allow for an adjustment by the patient at the end of the automated process. Similar to manual phoropters, digital refractors obtain a subjective refraction. However, digital refraction is a more accurate and efficient way to get the right eyeglass prescription. The Contractor must demonstrate the ability to meet all requirements for the solicitation. The objective is to provide Digital Refractors to be used by clinicians throughout the VA medical centers and facilities. The period of performance is for one (1) 12-month base period with four (4) twelve (12) month option periods. 2. REQUIREMENT This requirement will be IAW FAR clause 52.211-6, Brand Name or Equal which requires the quoter indicate that each product being offered as an equal product to the Reichert VRx or Equal Digital Refractors. For each equal product, the offeror must include a description reflecting the salient characteristics (SC) and level of quality that will satisfy the salient physical, functional, or performance characteristics of the equal product(s) specified in the solicitation. The quoter must also clearly identify the item by brand name (if any) and make/model number. Finally, the quoter must include descriptive literature, such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the contracting officer, and clearly describe any modifications it plans to make to a product to make it conform to the solicitation requirements. The following line items comprise the Digital Refractors Product Line: Contract Line Item# Brand Part Number Description 0001 Reichert 16242 Phoropter VRx Digital Refraction System with Prism 0002 Reichert 16242-RIC Reichert Instrument Connection Kit 0003 Reichert 16242-NRIC Non-Reichert Instrument Connection Kit The Department of Veterans Affairs (VA) is seeking vendors who can provide Reichert VRx Digital Refractors as listed above or equal commodities which meet all of the following salient characteristics. Vendors may quote any product solution or configuration so long as they meet the salient characteristics. The Government intends for offerors to include all ancillary items, to ensure the equipment can function as designed by the OEM and as clinically required. Products quoted in the technical volume must be captured on the Vendor s pricing volume (Attachment A - Price Cost Schedule) of the solicitation. Additionally, responses can include any additional product and other product-related services necessary to obtain the supplies as required that may be beneficial and essential to the functionality of the proposed solution. These items must be clearly identified by brand name and part number. When offerors include their additional proposed product items/services, these items may be considered for evaluation, and must be captured in the vendor s pricing volume with an estimated quantity of zero. The following SCs apply to CLIN 0001 SC# Salient Characteristics Method of Evaluation PAGE # WHERE are the SC located IN TECHNICAL LITERATURE SC 1 Must have Pupil Distance (Pupillary Distance) adjustment of 50mm or lower to 80mm or higher Literature Review SC 2 Must have Spherical Effects (Spherical Power) that encompasses +17.75 and -22.25D Literature Review SC 3 Must have Spherical Effects Measuring Step of .25D Literature Review SC 4 Must have Cylinder Power of +8.0 to -8.0 D, Steps .25D and 1.00D Literature Review SC 5 Must have a cylinder Axis Adjustment Range of 0 to 180 degrees Literature Review SC 6 Must have Cross Cylinder of +/- .25D Literature Review SC 7 Must have a Cylinder Measuring Step of .25-degree capability with additional 1.00D capability Literature Review SC 8 Must have a Corneal Vertex Distance of 16mm (Eyeglass Wearing Distance) Literature Review SC 9 Must have Prism (Prismatic) Effects range of 20D Literature Review SC 10 Must have Prism (Prismatic) Measuring Step of 0.25D or lower to 0.5D or higher Literature Review SC 11 Must have a Near-Point Convergence distance of 40cm (400mm) Literature Review SC 12 Must be able to connect to Electronic Medical or Health Records (EMR)(EHR) Literature Review SC 13 Must be able to be controlled from a Remote Location (TeleHealth-Remote) Literature Review SC 14 Must be capable of connecting to other manufacturer models of pre-test and acuity devices. Literature Review Vendors may quote any product solution or configuration so long as they meet the salient characteristics. Products quoted in the technical volume must be captured on the Vendor s pricing volume (Attachment A, Price Cost Schedule) of the solicitation. Vendors may quote any additional ancillary products which they deem to be essential to the functionality of the proposed solution; these items must be captured in the Vendor s pricing volume with a quantity of zero. The following attachments are incorporated by reference. All criteria outlined in the attachments are applicable to this combined synopsis/solicitation. See attached document: ATTACHMENT A - PRICE COST SCHEDULE NX EQ Digital Refractors See attached document: ATTACHMENT B - CONTRACT ADMINISTRATION - NX EQ Digital Refractors See attached document: ATTACHMENT C - CONTRACT CLAUSES - NX EQ Digital Refractors See attached document: ATTACHMENT D - SOLICITATION PROVISIONS - NX EQ Digital Refractors See attached document: ATTACHMENT E - REPORTING TOOL - NX EQ Digital Refractors