NATIONAL CEMETERY ADMINISTRATION HEADSTONE MAINTENANCE FOR: NORTHWOODS NATIONAL CEMETERY FT SHERIDAN NATIONAL CEMETERY JEFFERSON BARRACKS NATIONAL CEMETERY DALLAS FORT WORTH NATIONAL CEMETERY INTRODUCTION: In accordance with Federal Acquisition Regulation (FAR) 52.215-3, Request for Information or Solicitation for Planning Purposes this Sources Sought Notice is for information and planning purposes only at this time and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs (VA). The Department of Veterans Affairs, National Cemetery Administration (NCA) is conducting a market survey and is seeking potential sources for headstone maintenance Northwoods National Cemetery, FT Sheridan National Cemetery, Jefferson Barracks National Cemetery, Dallas Fort Worth National Cemetery. PROJECT DESCRIPTION: The Contractor shall provide all management, manpower, supervision, equipment, materials and supplies necessary to provide headstone maintenance services as described in the attached Scopes of Work. The Contractor shall comply with all applicable Veterans Affairs, National Cemetery Administration, National Cemetery Complex Directives, Handbooks, Policies and Standing Operating Procedures (SOP) for all work performed including applicable OSHA safety requirements and NCA Operational Standards and Measures. The Contractor shall also adjust/modify work procedures, as required, to comply with updates, changes or additions to policies, procedures, directives, handbooks, etc., from the VA, NCA, Cemetery and or OSHA. PROCUREMENT INFORMATION: The Department of Veterans Affairs National Cemetery Administration is considering soliciting these projects as either competitive, Firm-Fixed Price/Level of Effort contracts or single award IDIQ contracts. In accordance with VAAR 836.204, the magnitude of construction is: Northwoods National Cemetery Between $100,000 and $250,000 FT Sheridan National Cemetery Between $500,000 and $1,000,000 Jefferson Barracks National Cemetery Between $500,000 and $1,000,000 Dallas Fort Worth National Cemetery Between $250,000 and $500,000 The North American Industry Classification System (NAICS) code 238990 (size standard $19 million) applies to this procurement. The anticipated solicitation date for these requirements is between December 15, 2024, and January 15, 2025. However, the results and analysis of the market research will determine the procurement method/timeline. Delivery of all items under this contract is subject to inspection and acceptance by the NCA Contracting Officer s Representative (COR). The type of socio-economic set-aside, if any, will depend upon the responses to this notice and any other information gathered during the market research process. CAPABILITY STATEMENT: Respondents shall provide a general capabilities statement including the following information: Section 1: Provide company name, SAM UEI number, company address, Point-of-Contact name, phone number and email. Section 2: Provide company business size based on NAICS code 236220. Also, provide business type (i.e., Large Business, Small Business, Service-Disabled Veteran Owned Small Business, Small Disadvantaged Business, Women-Owned Small Business, Hub Zone Small Business, etc.). Section 3: Provide a Statement of Interest in the project. Section 4: Provide the prime contractor s available bonding capacity in the form of a letter of intent from your bonding company with this submission. Section 5: Provide the preferred contract vehicle type (either Firm-Fixed Price/Level of Effort contracts or single award IDIQ contracts (base plus 4 option years) and rationale with this submission. It is requested that interested contractors submit a response (electronic submission) of no more than 5 pages that addresses the above information. This response must be submitted as a single PDF document. Please note that hard copies will not be accepted. Responses shall be submitted via email to [email protected] by December 5, 2024, at 10:00 AM CST. The Capabilities Statement submitted in response to this Sources Sought shall not be considered to be a bid or proposal. This notice is for information and planning purposes only and is neither to be construed as a commitment by the Government nor will the Government pay for information solicited. No evaluation letters and/or results will be issued to the respondents. After completing its analyses, the Government will determine whether to limit competition or proceed with full and open competition. At this time, no solicitation exists. If a solicitation is released it will be synopsized on SAM at https://sam.gov/. It is the potential offeror's responsibility to monitor this site for the release of any solicitation or synopsis. LINE ITEMS NORTHWOODS NATIONAL CEMETERY Line Items Description 0001 Excavate assigned casket gravesite, place and lower casket, backfill grave, tamp grave, place Temporary Marker on gravesite, and neatly stake straw matting in place to cover exposed soil Not to Exceed 80 EA 0002 For assigned urn gravesite, remove sod, excavate urn (cremation) gravesite, place and lower urn, backfill grave, tamp grave, replace sod when possible, and place Temporary Marker on gravesite Not to Exceed 40 EA 0003 Remove and Reset headstone(s) at the head and/or foot of the casket gravesite being excavated Not to Exceed 6 EA 0004 Headstones: Receive, set, and align (for initial and subsequent interments) Not to Exceed 120 EA 0005 Headstone Raise and Realign - Not to Exceed 5 EA 0006 Headstone, niche cover, memorial marker destruction/disposal Not to Exceed 40 EA FT SHERIDAN NATIONAL CEMETERY Line Items Description 0001 Setting and Alignment, initial and subsequent Not to Exceed 200 EA 0002 Sod removal, grave excavation, placement of sod on casketed sites. Complete Spoils removal Not to Exceed 25 EA 0003 Sod removal, urn grave excavation, placement and lowering of urn, backfill grave, tamp grave, replacement of sod on urn sites. Complete spoils removal Not to Exceed 250 EA 0004 Sod removal, grave excavation, disinterment, placement if applicable and lowering of casket/vault, backfill grave, tamp grave, replacement of sod on casketed sites. Complete spoils removal Not to Exceed 5 EA 0005 Sod removal, urn grave excavation, disinterment, reinterment of urn if applicable, backfill grave, tamp grave, replacement of sod on cremation site. Complete spoils removal - Not to Exceed 5 EA 0006 Transportation of cremated remains or casket and floral arrangements from vehicle to committal shelter and then onto gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents Not to Exceed 250 EA 0007 Support Services for Memorial Day, Veteran's Day, and other weekend special events as needed. Manpower and equipment for high priority events and services at the cemetery. Includes flag placement Not to Exceed 3 EA 0008 Support Services for weekend or holiday burials as per NCA's standardized burial schedule for federal holidays, as required. This includes Active Duty KIA interments scheduled on a weekend Not to Exceed 8 EA JEFFERSON BARRACKS NATIONAL CEMETERY Line Items Description 0001 Set New Initial Upright Headstones Not to Exceed 2,700 EA 0002 Set Replacement Upright Headstones Not to Exceed 2,100 EA 0003 Set New Initial Flat Markers Not to Exceed 8 EA 0004 Set Replacement Flat Markers Not to Exceed 75 EA 0005 Headstone Cleaning - Not to Exceed 30,000 EA 0006 Headstone Raise and Realignment Not to Exceed 2,000 EA 0007 Headstone Fine Tune Alignment Not to Exceed 30,000 EA 0008 Haul excess soil material off site (10 Cubic yards per load) Not to Exceed 500 EA 0009 Sunken gravesite repair (Casket) Not to Exceed 150 EA 0010 Sunken gravesite repair (Cremation) Not to Exceed 100 EA DALLAS FORT WORTH NATIONAL CEMETERY Line Items Description 0001 Set New Initial Upright Headstones Not to Exceed 2,535 EA 0002 Set Replacement Upright Headstones Not to Exceed 830 EA 0003 Set New Initial Flat Markers Not to Exceed 15 EA 0004 Set Replacement Flat Markers Not to Exceed 150 EA 0005 Raise and Realignment - Not to Exceed 1,500 EA