Lease of Postage Meter & Mailing System

The Department of the Army, on behalf of the Alaska Army National Guard, is soliciting a firm-fixed-price contract for a turn-key postage metering and reporting system under solicitation W91ZRU26QA012. This requirement is classified under NAICS 532420: Office Machinery and Equipment Rental and Leasing and PSC W074: LEASE OR RENTAL OF EQUIPMENT- OFFICE MACHINES, TEXT PROCESSING SYSTEMS, AND VISIBLE RECORD EQUIPMENT. There is no set-aside designated for this procurement (NONE; NONE). The system must be capable of weighing mail, printing postage, and generating detailed web-based reports covering weights, piece counts, and monthly costs. Key technical requirements include a processing speed of 130 letters per minute, a 70-pound scale capacity, and a Certificate of Networthiness for DoD networks.

Contract performance is scheduled for a base year from September 1, 2026, through August 31, 2027, with four subsequent one-year option periods available. The equipment will be located at Building 49-000, Camp Denali, JBER-Richardson in Anchorage, Alaska, and must be delivered and ready for use by September 1, 2026. The scope of work includes routine maintenance, repair services, replacement supplies, and user training. In addition to the equipment and reporting software, the vendor must provide a non-complex postage download process and apply federal customer discount rates where applicable.

The government will evaluate offers based on price, technical capability, and past performance. Responses are due by May 9, 2026, and should be coordinated with the point of contact, Mallory Zelenak. Five attachments accompany this solicitation, including a Statement of Work, the primary solicitation document, and three separate documents containing answers to RFQ questions and postage meter clarifications. Device relocation may be required during the performance period subject to prior approval and coordination with the Contracting Office.