NAF Travel Trailer (Commodity)

1.0.  DESCRIPTION OF REQUIREMENT

The 90th Force Support Squadron (90 FSS) at F.E. Warren AFB, WY, requires one (1) new travel trailer in support of Nonappropriated Fund Instrumentality (NAFI). The trailer will be added to the squadron's equipment fleet to provide reliable, temporary lodging for personnel, thereby enhancing mission readiness and recreational opportunities. The vendor shall provide the travel trailer in accordance with the salient characteristics listed below.

• Accommodations: Sleeps a minimum of eight (8) people.
• Towing and Size:
  • Dry weight of less than 5,000 lbs.
  • Total length of less than 30 feet.
  • Equipped with an electric hitch jack.
• Power System: Factory-installed solar power system, including panels and two (2) 6-volt battery solar inverters for off-grid capability.
• Utilities: Must include storage for two (2) propane canisters.
• Configuration: A floor plan with no slide-outs is preferred. A single slide-out is the maximum acceptable configuration.
• DOT Compliance: Must meet all Department of Transportation (DOT) requirements for road-worthiness upon delivery.
• Warranty: A minimum 1-year manufacturer’s warranty is required.

The product must meet Buy American Act (BAA) or Trade Agreement Act (TAA) requirements, and contractors are expected to certify the place of origin of all components before delivery. Since this is a commercial off-the-shelf item, the terms and conditions are the same as those available to other commercial customers.

2.0.  CONTRACT LINE ITEM NUMBER (CLIN) STRUCTURE

CLIN 0001: Travel Trailer

Estimated Delivery Date: 45 Days After Date of Contract Award

Quantity:  1                            Unit of Issue:  Each

Unit Price: $ ___________      Extended (Unit) Price: $ ___________ 

PLACE OF DELIVERY FOR ALL CLINs: 110 E Plaza, Warren AFB, WY 82005 

3.0.  ATTACHMENTS

• Attachment 1 – Offeror Response Form
• Attachment 2 - Pricing and Schedule
• Attachment 3 – Salient Characteristics Checklist
• Attachment 4 – NAF Standard Clauses
• Attachment 5 – Questions and Answers

4.0.  QUESTIONS and QUOTES

4.1. Questions: All questions regarding this solicitation must be submitted by email to the points of contact below no later than 11:00 AM MST on Wednesday, March 25, 2026.

• Contract Specialist, Brandon Bartlett ([email protected]) 
• Contracting Officer, 1st Lt Kamary Williams ([email protected])

4.2. Quote Submission: All quotes must be received by email to the points of contact below no later than 11:00 AM MST on Thursday, April 2, 2026, to be considered timely.

• Contract Specialist, Brandon Bartlett ([email protected]) 
• Contracting Officer, 1st Lt Kamary Williams ([email protected])

5.0.  OTHER INFORMATION

5.1. System for Award Management (SAM): Offerors must have an active registration in SAM (SAM.gov) at the time of quote submission to be eligible for award.

5.2. Discussions: The Government intends to award a purchase order without conducting discussions; however, the Government reserves the right to hold discussions with offerors if it is determined to be in its best interest.

6.0.  INSTRUCTIONS TO OFFERORS

6.1. Quote Submission Package: To be considered for award, offerors must submit the following documents:

1. Completed Attachment 1 – Offeror Response Form.
2. Completed Attachment 2 – Pricing and Schedule.
3. Manufacturer-provided documentation (e.g., MSRP, Invoice, Specification Sheet) for the proposed travel trailer.
4. Firm-Fixed-Pricing for CLIN 0001, to include all materials, labor, shipping, and any other direct/indirect costs.
5. Company Information: CAGE code, Unique Entity Identifier (UEI), Point of Contact, and any applicable Socioeconomic status.
6. Discount Terms (if applicable).

6.2. Formatting Requirements:

• Submission Method: Electronic submission via email only. Attachments must not exceed 9 MB. Do not send .zip files.
• Page Limit: Quotes are limited to six (6) pages. This limit does not include required attachments or manufacturer specification sheets.
• Font: 12-point minimum.
• File Type: Microsoft Word or searchable Adobe PDF are preferred

7.0.  EVALUATION

1. Technical Acceptability: Quotes will be evaluated to determine if the proposed item meets all salient characteristics listed in Section 1.0. A quote that fails to meet all requirements will be rated "unacceptable" and will not be considered for award.
2. Price:  The lowest priced quote will be evaluated for technical acceptability first. The Government will evaluate quotes for acceptability but will not rank the quotes by non-price factors. If the Government receives fewer than three (3) quotes, all quotes will be evaluated for Technical Acceptability. If the Government receives three (3) or more quotes, the Government will only select the three (3) lowest priced quotes to evaluate for Technical Acceptability. The Government reserves the right to evaluate additional quotes for technical acceptability if it is in the Government’s best interest to do so.
   • Price will be evaluated to ensure fair and reasonable pricing. A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business. The Government may use various price analysis techniques and procedures to ensure a fair and reasonable price. Some of those techniques are, but not limited to, comparison of quoted prices received in response to the solicitation and/or comparison of quoted prices with the Independent Government Estimate. Prices must be determined fair and reasonable.
   • No additional information from the offeror will be required if the price is based on adequate price competition. In the event adequate price competition does not exist, the contracting officer will obtain information from the offeror to the extent required to determine the reasonableness of the offered prices.

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